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Rosemary Tobin, Co-Chair
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Meeting Minutes
3/10/2014

BOARD OF HEALTH / ADVISORY BOARD MINUTES

MARCH 10th, 2014

 

Members Present:  Rosemary Tobin, Dave Tice, and Lisa Kapler

 

Members Absent:  Jodie Buehler and Pat McDonnell

 

Others Present:  Gail Arjes, Administrator Floyd County Public Health, Jeff Sherman, Floyd County Sanitarian, Roy Schwickerath, Floyd County Board of Supervisors, Gloria Carr, Floyd County Auditor, and Paul Greufe, PJ Greuffe & Associates

 

 

Meeting called to order at 6:00 pm by Lisa Kapler.

 

Agenda reviewed.  Motion made by Rosemary Tobin to approve the agenda as presented, seconded by Dave Tice, motion carried.

 

Minutes from the January 13th, 2014 meeting reviewed.  Motion made by Dave Tice to approve the minutes as presented, seconded by Rosemary Tobin, motion carried.

 

Gail Arjes, Floyd County Public Health/Home Health Care

 

Floyd County Employee Handbook discussed and the reason why a new handbook was adopted by the Board of Supervisors.  The biggest reason behind the adoption was consistency; the Board of Supervisors would like every department following the same policies.  It will be required for each Board to sign off if they decide to adopt the new handbook.

 

 Issues brought to the Board’s attention were section 4.1 which states Those employees required to work on a holiday shall be paid time and one half for all hours worked on a holiday.  Currently employees receive double time on holidays.  Paul explained that no other office in the county has part-time employees receiving double time for holiday work, but they do get time and one half.  Full-time employees would receive holiday pay plus time and a half.  Gail expressed concern that current part-time employees have been receiving double time for many years and would like to keep practices as they currently are.  Discussion was held among Board members and they would like to stay consistent with other departments, and will not make any changes to section 4.1 in the revised handbook. 

 

 

 

Section 4.2 second paragraph was also discussed which states Regular part-time employees who are actively employed with at least one year of active service shall accrue .025 hours of vacation for every hour worked.  Gail informed the Board this is less than what they currently receive (current hours worked scale shown to Board).  Paul informed the Board he came up with .025 after averaging the numbers on the current scale. The Board of Health suggested to keep the accrual consistent with all employees and a motion was made by Dave Tice to adopt the revised employee handbook with the exception of increasing the accrual rate of part-time employees to .030, seconded by Rosemary Tobin, motion carried.

 

Election of Officers was held with a motion made by Dave Tice to nominate Lisa Kapler as Chairperson and Rosemary Tobin as Vice Chair, seconded by Rosemary Tobin, motion carried.

 

YTD budget reviewed, no concerns noted.

 

Local Public Health Service Contract – FY14 Performance Measure Report was reviewed.  The topic used was the Board’s collaboration with the EMS Association and the Board being the associations grant holder.  Partnerships have been formed and made stronger by this collaboration.  Motion made by Dave Tice to approve the LPHS Contract Performance Measure Report, seconded by Rosemary Tobin, motion carried.

 

Chart Audit results reviewed with the Board, informed the Board outside public health nurse assists with chart audits and this is going well.

 

Jeff Sherman, Floyd County Sanitarian

 

YTD budget is at 53.52% used for the year.

 

Jeff updated the Board on the upcoming Contractors Meeting. The meeting will be a joint meeting with Chickasaw County. The meeting is to go over with the contractors what is expected from them when they install a septic in the county.

 

Jeff informed the Board that he had sent out 103 water sample post cards to home owners in Scott Township, to let them know that we have grant money to do water testing, well plugging, well rehabilitation and cistern closing. 

 

 

 

 

 

Jeff presented his office procedures to the Board to review and approve. Decision was  on the changes to the procedures for Nuisance Complaints, Contractor’s Licensing, Septic System Installation, Septic Permitting, Time of Transfer, Complaint Procedures & Grant To Counties Water Well Program. Jeff informed the Board that the changes made where removing sanitarian’s assistant and adding an 18” min riser to the D-Box. Pat McDonnell did have questions on the Grants to Counties Procedures and having Jeff listed by name in it. Jeff felt that it needed to be in there because he is on the Grants to Counties Contract.  Motion by Dave Tice to approve procedures as presented, seconded by Rosemary Tobin, motion carried.  

 

Old Business:  None

 

New Business:  None

 

Next meeting will be held May 12th, 2014 at 6:00 pm at the Floyd County Public Health/Home Health Care office located at 1003 Gilbert Street, Charles City, Iowa.

 

Minutes taken by:

 

 

 

 

_____________________________

Gail Arjes, R.N.

 

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