BOARD OF HEALTH / ADVISORY BOARD MINUTES
MARCH 10th, 2014
Members Present: Rosemary Tobin, Dave Tice, and Lisa Kapler
Members Absent: Jodie Buehler and Pat McDonnell
Present: Gail Arjes, Administrator Floyd
County Public Health, Jeff Sherman, Floyd County Sanitarian, Roy Schwickerath,
Floyd County Board of Supervisors, Gloria Carr, Floyd County Auditor, and Paul
Greufe, PJ Greuffe & Associates
Meeting called to order at
6:00 pm by Lisa Kapler.
Agenda reviewed. Motion made by Rosemary Tobin to approve the
agenda as presented, seconded by Dave Tice, motion carried.
Minutes from the January
13th, 2014 meeting reviewed. Motion made
by Dave Tice to approve the minutes as presented, seconded by Rosemary Tobin,
Gail Arjes, Floyd County Public Health/Home Health
Floyd County Employee Handbook
discussed and the reason why a new handbook was adopted by the Board of
Supervisors. The biggest reason behind
the adoption was consistency; the Board of Supervisors would like every
department following the same policies.
It will be required for each Board to sign off if they decide to adopt
the new handbook.
Issues brought to the Board’s attention were
section 4.1 which states Those employees
required to work on a holiday shall be
paid time and one half for all hours worked on a holiday. Currently employees
receive double time on holidays. Paul
explained that no other office in the county has part-time employees receiving
double time for holiday work, but they do get time and one half. Full-time employees would receive holiday pay
plus time and a half. Gail expressed
concern that current part-time employees have been receiving double time for
many years and would like to keep practices as they currently are. Discussion was held among Board members and
they would like to stay consistent with other departments, and will not make
any changes to section 4.1 in the revised handbook.
Section 4.2 second paragraph
was also discussed which states Regular
part-time employees who are actively employed with at least one year of active
service shall accrue .025 hours of
vacation for every hour worked. Gail
informed the Board this is less than what they currently receive (current hours
worked scale shown to Board). Paul
informed the Board he came up with .025 after averaging the numbers on the
current scale. The Board of Health suggested to keep the accrual consistent
with all employees and a motion was made by Dave Tice to adopt the revised
employee handbook with the exception of increasing the accrual rate of
part-time employees to .030, seconded by Rosemary Tobin, motion carried.
Election of Officers was held
with a motion made by Dave Tice to nominate Lisa Kapler as Chairperson and
Rosemary Tobin as Vice Chair, seconded by Rosemary Tobin, motion carried.
YTD budget reviewed, no
Local Public Health Service
Contract – FY14 Performance Measure Report was reviewed. The topic used was the Board’s collaboration
with the EMS Association and the Board being the associations grant
holder. Partnerships have been formed
and made stronger by this collaboration.
Motion made by Dave Tice to approve the LPHS Contract Performance
Measure Report, seconded by Rosemary Tobin, motion carried.
Chart Audit results reviewed
with the Board, informed the Board outside public health nurse assists with
chart audits and this is going well.
Jeff Sherman, Floyd County Sanitarian
YTD budget is at 53.52% used for
Jeff updated the Board on the
upcoming Contractors Meeting. The meeting will be a joint meeting with
Chickasaw County. The meeting is to go over with the contractors what is
expected from them when they install a septic in the county.
Jeff informed the Board that
he had sent out 103 water sample post cards to home owners in Scott Township,
to let them know that we have grant money to do water testing, well plugging,
well rehabilitation and cistern closing.
Jeff presented his office
procedures to the Board to review and approve. Decision was on the changes to the procedures for Nuisance
Complaints, Contractor’s Licensing, Septic System Installation, Septic
Permitting, Time of Transfer, Complaint Procedures & Grant To Counties
Water Well Program. Jeff informed the Board that the changes made where
removing sanitarian’s assistant and adding an 18” min riser to the D-Box. Pat
McDonnell did have questions on the Grants to Counties Procedures and having
Jeff listed by name in it. Jeff felt that it needed to be in there because he
is on the Grants to Counties Contract.
Motion by Dave Tice to approve procedures as presented, seconded by
Rosemary Tobin, motion carried.
Old Business: None
New Business: None
Next meeting will be held May
12th, 2014 at 6:00 pm at the Floyd County Public Health/Home Health Care office
located at 1003 Gilbert Street, Charles City, Iowa.
Minutes taken by:
Gail Arjes, R.N.