Meeting Minutes
8/8/2006

Floyd County Board of Supervisors Meeting

August 8, 2006, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for regular session at 9:00 a.m. on Tuesday, August 8, 2006 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Staudt and Supv. Enabnit; absent:  Supv. Dunkel.

Enabnit/Staudt moved to amend the agenda to include review/action for building repairs.  Enabnit/Staudt moved to approve the agenda as amended.  Motion carried 2-0.

The Board noted that Staudt, not Dunkel, seconded the motion to adjourn the July 31 special meeting.  Enabnit/Staudt moved to approve the July 24, 25 and 31, 2006 minutes.  Motion carried 2-0.

Enabnit/Staudt moved to approve the following claims:  County #287-430, Secondary Roads #18425-18462, and MH-DD #56713-56717.  Motion carried 2-0.

Brian Currie, MidAmerican Energy Company representative, was present to address questions about the Option for Electric Line Easement for the county’s property located on the west side of Charles City, east of the viaduct.  He explained that there may need to be some tree trimming on the property in which the County will be compensated but did not get put in the agreement.  If it is necessary to do a survey to determine definite property lines, MidAmerican will pay the costs.  Enabnit/Staudt moved to approve the Option for Electric Line Easement and authorize the Chairman to sign.  Motion carried 2-0.

The Board noted that Chairman Staudt signed the original High Quality Job Creation Contract between VeraSun and Iowa Department of Economic Development last week so the documents could be mailed to the IDED. 

Enabnit/Staudt moved to rescind the MH-DD/CPC/Case Management Director’s wages that were certified on June 27, 2006 at $87,000 per year to $86,520 per year according to minutes from the July 20, 2006 County Behavior Health Oversight Board.  Motion carried 2-0. 

Enabnit/Staudt moved to approve a Resolution of the Floyd County Board of Supervisors Petitioning the Iowa Department of Economic Development for Relocation and Expiration Extension Pertaining to Floyd County, Charles City EZ-7 (Resolution #20-06) and authorize the chairman to sign.  Motion carried 2-0.  Tim Fox, Area Development Director, explained that the only hang up could be that extensions are generally done after a census year which is not the case with this one.  Floyd County will be the first to “test” to see if this can go through with the state.

Bankers Trust Company assumed responsibility for the administration of the $1,335,000 municipal bond as they have purchased First American Bank’s Corporate Trust business.  A resolution and agreement are required to allow Bankers Trust to take over the administration of the bond.  Staudt/Enabnit moved to approve the Resolution Authorizing the Substitution and Appointment of Bankers Trust Company as Successor Paying Agent, Transfer Agent and Registrar for Certain Outstanding Bonds and Approving and Authorizing the Execution of a Paying Agent, Transfer Agent and Registrar Agreement With Bankers Trust With Respect to Such Bonds (Resolution #21-06).  Motion carried 2-0.  Staudt/Dunkel moved to sign the Successor Paying Agent, Registrar and Transfer Agent Agreement between Bankers Trust Company and Floyd County.  Motion carried 2-0.

Enabnit/Staudt moved to direct the Treasurer to monthly apply and compound interest to the viaduct project money in the Secondary Road Fund and apply interest to the Sheriff Reserve Fund.  Motion carried 2-0.

Staudt/Enabnit moved to approve the 2005 Voting System Funding Allocation County Voting System Supplemental Allocation Agreement in the amount of $2,272.50.  Motion carried 2.0.

The hearing for the water system improvements – equipment requirement projects was opened at 10:00 a.m.  There were no written or oral objectives presented.  Tracy Meise, City of Charles City representative, explained the purpose for the hearing.  The Specifications for Equipment Procurement for the 2006 Charles City Water System Improvements from Fox Engineering was provided.  The hearing was closed at 10:07 a.m.  No action needs to be taken at this time.  Future hearings will be needed for the line and construction, the lease agreement which sets into place how the whole situation will work and how the city gets the line back in the future, and the expansion of the TIF district.

Enabnit/Staudt moved to direct the Auditor to advertise a 2001 Ford and a 1995 Buick with sealed bids due by September 8 and bids to be opened on September 12 and keep the 1998 Pontiac as a County vehicle.  Motion carried 2-0.

Enabnit/Staudt moved to approve changing telephone services from McLeod to Qwest and authorize the Auditor to sign the contract with Qwest.  Motion carried 2-0.

The Board noted that last week Supervisor Enabnit signed the FMC Empowerment Fiscal Agent Agreement for FY07.  Enabnit signed the contract since Supervisor Staudt is now serving on the FMC Empowerment Board.

The Board and County Engineer, Dusten Rolando, discussed the Weed Commissioner position that is now vacant.  Enabnit/Staudt moved to table the Weed Commissioner appointment until this can be discussed more with the Conservation Director.  Motion carried 2-0.

Rolando presented information from Krista Rostad, DOT representative, regarding safety improvements to the intersection of US18 and T-24.  Rostad is working on a Traffic Safety Improvement Application for this intersection.  Enabnit/Staudt moved to approve a letter of support for the reconstruction of US18 and T-24 for safety improvements.  Motion carried 2-0. 

Rolando provided the Secondary Road Foreman’s minutes.  Rolando informed the Board of concrete blowups in three places on T-24.  He is looking at fixing this with his own crews or contracting it out.  Patching work on Underwood, Triumph, and Wedgewood will likely be sent out for quotes.  The Collection Point certification through the DNR has been completed.  The certification is good for three years.  Rolando will be doing some tanker car bridges and concrete box bridges throughout the County within the next few weeks on day labor projects.  Rolando and the Board discussed various designs for the viaduct design.  Options include a 55 mph design which requires 10-ft fill; 45 mph design which requires 3-5 ft fill; and a 40 mph design which requires one foot of fill.  Rolondo’s opinion is to recommend a 45 mph design because of cost efficiency, effectiveness, and safety due to a slower speed limit near the housing areas.   The bridge will be approximately 250 ft long because of the skew with the rail road tracks.  Rolando was unsuccessful in finding buyers from other counties for the used plotter and ammonia machine.  The issues with drainage district #2 will be looked into after the corn is harvested.  Rolando signed a contract for slurry leveling throughout the country.  This work should be done in Floyd County after they are done in Chickasaw.  The T-38 box culvert should be going through by the end of September.  The County’s track excavator is having problems so Rolando will get a quote on a new excavator.  Rolando discussed other bridge deck and class A repairs throughout the County.  Calhoun Burns has not submitted his letter regarding recommendations for the 110th Street bridge.  Their initial response was to not allow more than a bike or buggy to travel over the bridge.   They questioned if the County will look at having a feasibility study on replacing the bridge.  A study would cost up to $5,000.  Consideration would include looking at wetlands and straightening the road.  Rolando, Doug Franke and Leroy Michaels are planning on going to bridge inspection training in September.  This will eliminate some of the fees paid to Calhoun-Burns for inspection work.  NIMS training was discussed.  Dennis Willert has been temporarily promoted as a bridge foreman.

Enabnit/Staudt moved to approve more work up to $26,000 for the additional problems on the west exterior wall repairs.  Motion carried 2-0. 

A motion was made by Supervisor Enabnit and seconded by Supervisor Staudt to adjourn.  Motion carried 2-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Leo B. Staudt, Chairman

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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