Meeting Minutes

Board of Supervisors Meeting

May 31, 2005, 9:00 AM

Floyd County Courthouse Board Room




The Floyd County Board of Supervisors met in special session at 9:00 a.m. on Tuesday, May 31, 2005 in the Boardroom of the Floyd County Courthouse with the following members in attendance:  Chairman Enabnit, Supervisor Staudt, Supervisor Dunkel


Staudt/Dunkel motioned to amend the agenda to include review/action of office equipment bids for Community Nursing.  Motion carried 3-0.  Dunkel/Staudt motioned to approve the agenda as amended.  Motion carried 3-0.


The Board discussed the Option Agreement with VeraSun, LLC and Floyd County for VeraSun to purchase 198 acres of the tillable acres known as the County Farm at a cost of $5,000 per acre with a $2,000 exercise option to survey the property.  The County Attorney was not available for this meeting but she did provided a written statement, not a formal opinion, noting that she has not had time to review the agreement in its entirety.   Her statement notes seven issues to consider and resolve prior to setting a hearing and advises the board to be entirely comfortable with all the proposed terms and conditions and have a very clear understanding of the effect of the sale of this land on Floyd County before proceeding to hearing so as to ensure their ability to answer all questions from citizens in an informed and orderly manner.  Tim Fox, Economic Development Director, stated that he received a new agreement from VeraSun today and the new agreement corrects the errors of the first agreement.  Tim said he would get the new agreement to the Supervisors.  Chairman Enabnit opened up the meeting for discussion to several concerned citizens who neighbor the county farm property.  Some of the issues discussed include discharge of water causing ground contamination, upgrading of roads, well water requirements/restrictions, traffic accidents at Floyd, blocked roads from rail cars, lease agreement involving the current tenant, financial standing of VeraSun, corn prices offered to farmers and if you have to be a shareholder to sell corn to VeraSun.  Some citizens stated they are not against economic development but they request that the Board not rush into this without having answers to all of their questions because once the Option Agreement is signed, the County cannot get out of the agreement.  The citizens also asked the Board for consideration for citizens with interest to be able to meet with VeraSun before the Supervisors sign the agreement.  Tim Fox stated that VeraSun has a 12-step due diligence process to complete before they purchase if the agreement is signed.  Tim offered his telephone number to the citizens to call him if they have questions.  Dunkel/Staudt motioned to have Chairman Enabnit visit with the current tenant of the property and to table signing the resolution for setting a public hearing until more details and information is obtained.  Motion carried 3-0.


Mayor Erb, Councilman Joerger, Councilman Cerio, and Don Lorsung presented their idea to buy the County’s 2nd Street property (old County Shop) which is zoned as M2 property with the intent of developing a park area adjacent to the bike path.  They would like to move the picnic area of back section of Wildwood Park to the 2nd Street property so that section of the park could be further expanded for golfing.  They propose using one shed on the 2nd Street property for City storage and possibly converting the clay tile building into a shelter.  The city is also looking at other property to expand public park recreation.  The City representatives and the Board discussed an option of co-ownership or a shared partnership in developing this area as county and city residents would utilize this area.  The County has had other interest in this property to consider but is willing to look into this option further.  The City representatives will visit with other council members and the attorney and get back with the County.  Dunkel/Staudt motioned to table this issue until more information is available.  Motion carried 3-0.


Staudt/Dunkel motioned to table action regarding Policyholder Disclosure Notice of Terrorism Insurance Coverage and see if Jason from People’s Insurance can provide more information.  Motion carried 3-0.


Dunkel/Staudt motioned to authorize the chairman to sign the Medicare Federal Health Care Provider/Supplier Enrollment Application and a letter regarding Floyd County being legally and financially responsible in the event that there is any outstanding debt owned to CMS on July 1, 2005 and after when the Merger of Floyd County Community and Floyd County Home Healthcare becomes effective.  Motion carried 3-0.


The Board reviewed the proposed agreement authored by Pat Zwanziger and County Attorney, Marilyn Dettmer for Floyd County Memorial Hospital and Floyd County Courthouse regarding transferring Community Nursing from the Hospital to the Courthouse.  Staudt/Dunkel motioned to approve the agreement with minor spelling corrections, authorize Chairman Enabnit to sign and the Auditor to send it to the Hospital for their review.  Motion carried 3-0.


The Board discussed that at the May 10, 2005 meeting consideration for vacation and random days for full time Community Nursing employees transferring from the hospital to the county was addressed but part time employees was not.  The County’s policy for vacation time for part time employees is based on number of hours worked in the previous year after one year of service.  The policy for personal days for part time employees allows two days off with pay after completing a year of service.  Dunkel/Staudt motioned to credit new part time Community Nursing staff on their first day of employment with two personal days and to give vacation credit using the current part time vacation schedule but based on the hours offered in their offer of employment letter and after a year of service they follow the county’s policy for vacation pay for part time employees.  Motion carried 3-0. 


The Auditor reported that she received a telephone call from Diane Murphy, acting Community Nursing Administrator at the Hospital, regarding their understanding of the merger and differences in policies from the Hospital and the County.  Since the Board had several Community Nursing items on the agenda, Diane asked if she could present the staff’s concerns about the merger at this meeting.  Diane was not available to attend this meeting but faxed her concerns for the Supervisors to review and asked for them to consider further benefits or compensation to be made to the staff as they proceed with the merger.  The Board reviewed their concerns but do not intend to change the County’s policies to match the Hospital’s policies with the exception of the motions made at the May 10, 2005 meeting and the motion made above.  Pat Zwanziger reported that all Community Nursing staff had an opportunity to review the County’s Employee Handbook and all but one person has accepted offers knowing what the County’s policies were. 


The Board and Pat Zwanziger discussed the possibility of Kim Schrage starting as a Community Nursing employee at the County before July 1 to get acquainted with the office and help cover the office while another County staff will be on vacation.  Staudt/Dunkel motioned to give Pat Zwanziger the authority to contact the Hospital to see if they would allow Kim Schrage to start earlier than July 1 at the County or possibly share her between the Hospital and the County for two weeks prior to the official merger.  Motion carried 3-0.


The Board reviewed bids from Storey Kenworthy and Cedar Valley Office Supply for new desks/cubicles for Community Nursing.  Dunkel/Staudt motioned to approve Storey Kenworthy bid as recommended by Pat Zwanziger.  Motion carried 3-0.


The Board and Auditor discussed the receipt of an early loan payment of $105,715.58 from the City of Charles City for money not used in the TIF District.  The City intends to continue regular semi-annual payments to the County.  The Auditor contacted Paul Donna, Northland Securities, who said the County’s bond has an early call date of June 1, 2011 so no extra payments can be made and suggested investing the money until that time.  Dunkel/Staudt motioned to have the Auditor check on paying off another bond early if it does not have a call date and if that is not possible, to direct the Treasurer to set up a separate, long term investment for this money.  Motion carried 3-0.


The Board discussed a request from Brianna Brady, New Life Community Youth Group, to set up a contract with the County for the youth to clean Sheriff’s cars to raise money for mission trips.  Dunkel/Staudt motioned for the County to not get involved with contracting community church or service groups for services due to potentially numerous requests if we started doing so and due to possible liability issues.  Motion carried 3-0.


The Auditor informed the Board of her conversation with David Vestal, ISAC attorney, and concerns of violating the open meetings law with the current practice of not publishing agendas and minutes for workshops and department head meetings and discussion form appointed county department heads that are not agenda items for regular board meetings.  The Board discussed alternative ways of keeping the public informed without violating the law.  Dunkel/Staudt motioned to start publishing agendas and meeting minutes for workshops and department head meetings.  Motion carried 3-0.


A motion was made by Supervisor Dunkel and seconded by Supervisor Staudt to adjourn.  Motion carried 3-0.



ATTEST:  ___________________________          _______________________________

         Gloria A. Carr                                         Arlin V. Enabnit, Chairman

         Floyd County Auditor                              Floyd County Board of Supervisors




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