Meeting Minutes

Floyd County Board of Supervisors Meeting

May 21, 2007, 9:00 AM


The Floyd County Board of Supervisors met for a workshop meeting at 9:00 a.m. on Monday, May 21, 2007 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel and Supv. Staudt; Absent:  Supv. Enabnit.

Staudt/Dunkel moved to approve the agenda as presented.  Motion carried 2-0. 

The Board will review claims individually after the meeting.  

Bridget Moe, Emergency Management Coordinator, presented her view on how to handle the E911/Emergency Management/Communications Center positions.  Moe feels strongly that E911 should contract with Ramsey to work on database entries.  This relieves the boards of liability issues if E911 records do not get updated timely.  Ramsey has an initial $10,000 charge which includes a new computer system and will charge a few hundred dollars monthly for maintenance.  Moe reported that the mapping is three years behind.  She believes that she and the retiree’s replacement person will be able to train together and getting mapping caught up.  Discussion with the Board included possibly changing the splits of her wages and the City of Charles City’s wages that come out of the E911 budget. 

Bob Ingram, Sisson & Associates, Jason Whitinger, People’s Insurance, and Mark Melrose, Melrose Insurance Center, discussed insurance quotes from Continental Western Group ($185,161; People’s), EMC Insurance Companies ($193,446; all three agents), Travelers ($235,654; Melrose), and Berkshire Hathaway ($252,995; People’s).  Ingram suggested the County bring in company representatives to discuss their forms, differences in coverage and agency relationships.  Whitinger will provide a list of Iowa local government agencies that use Continental.  The City of Charles City and Charles City School District currently are insured through Sisson & Associates with EMC.  An issue regarding EMC’s coverage of nurses and attorney’s was resolved by the end of the meeting. 

The Board discussed Assessment notices on County properties which have ties to township trustees, drainage districts, used for Secondary Road purposes, or be under the management of the Conservation Dept.  The notices will be looked up to see if any properties could be sold and put back on the tax rolls. 

Three reimbursement claims were reviewed and discussed.  A call was made to Elizabeth Thyer, Gardiner-Thomsen auditor, regarding requirements for receipts.  Thyer explained that meal receipts should include the date, time, number of diners, and itemized charges to insure the purpose of the meal is appropriate to the County and that there are no charges for alcohol, other persons or other non-county related expenses.  Thyer said some counties allow tips to be reimbursed but a policy should be in place to support this purpose of use of taxpayer’s dollars.  Thyer also addressed the IRS rules for employees taking County vehicles home.  Sheriff and Secondary Road vehicles are examples of being appropriate but other vehicles randomly being used “on call” may be subject of a taxable benefit to the employee.  Thyer explained that should the IRS conduct a personal audit on an employee who uses a County vehicle to commute, that employee could owe the IRS money if the purpose of the vehicle is found to be a taxable benefit to the employee and it had not been reported.  Thyer also addressed taxable and nontaxable mileage for Supervisors.  Floyd County does not have policies in place addressing reimbursing employees for Iowa sales tax that should have been exempt, non-itemized receipts and tips and does not have a policy for some vehicles that will be used for commuting to work. 

Supv Dunkel reported that there are still several items remaining and need to be cleaned out of the residential property in Rockford that is being sold to John Pearson.  Pearson has offered to clean up the property for $1,000.  This will be acted on at tomorrow’s regular meeting.

The fence at the DHS building has had a large hole in it since the trees and brush were cleaned out several years ago.  An anonymous person questioned when the fence would be repaired.  The Board discussed fixing it or tearing it out.  At this time, the maintenance personnel will repair the fence with wire. 

The Board discussed the idea of a vehicle/boat/trailer parking lot on S. Jackson near the boat docks.  The Auditor will follow up with Tracy Meise, City of Charles City engineer, about the project and Jim Thompson, Charles City Chamber of Commerce, in regard to the application for a tourism grant.   

Future agenda items:  nuisance ordinance discussion, report from forester on Burr Oak tree, 6-mo. review for EMA, waive/abate back taxes on Main Street Brownfield site in Rockford

A motion was made by Supervisor Staudt and seconded by Supervisor Dunkel to adjourn.  Motion carried 2.0.


ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors


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