Meeting Minutes

Floyd County Board of Supervisors Meeting

June 11, 2007, 9:00 AM


The Floyd County Board of Supervisors met for a workshop meeting at 9:00 a.m. on Monday, June 11, 2007 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel and Supv. Staudt; Absent:  Supv. Enabnit.

Staudt/Dunkel moved to approve the agenda.  Motion carried 2-0.

Bridget Moe, Emergency Management Coordinator, Jesse Marzen, County Attorney, the Auditor and the Board discussed Iowa Code 29C.17 and obligations of transferring money from County funds to the Emergency Management Fund.  In compliance with Iowa Code, several years ago a separate fund was established for Emergency Management money and all deposits made to or balances remaining in that fund cannot revert back to the County’s general revenues.  The County budgeted to transfer $40,000 ($30,000 from General Supplemental and $10,000 from Rural Services) to EM in FY07 and $42,000 in FY08.  Floyd County’s history has been that when the EM Coordinator or the Auditor see the fund balance is getting low, the Supervisors are made aware so a transfer can be made as needed.  Nothing has been transferred this year mainly because there is a fund balance due to five months of not having to pay a Coordinator’s wage.  The current fund balance is low at approximately $5-6,000 and Moe would like to have a larger carryover amount in the fund to cover emergencies and build up for future expenses.  The Auditor explained that the County’s line item contributions in EM budgets have been plugged in after determining other revenues, expenditures, designated/reserved money and carryover amounts.  Per the financial reports, there are no designated/reserved dollar amounts for specific future expenses and there have always been carryover balances with the exception of about five years ago.  The Board will act at tomorrow’s meeting on whether or not to transfer all or a portion of the $40,000 to the EM Fund.   

The Board discussed establishing a policy to allow employees to be reimbursed for restaurant gratuities while traveling on behalf of the County.  Supv Dunkel thinks it is reasonable to allow an employee reimbursement up to 15% of the cost of the meal for a tip as a legitimate expense to the County.  The Board will act on this issue at tomorrow’s regular meeting.  A policy regarding the requirements of receipts for reimbursing employees will be discussed at another time. 

Moe and the Board discussed the County’s insurance coverage for Sheriff Reserve and Search & Rescue people if they are in an accident with their personal vehicles on the way to or from an emergency call.  A couple of weeks ago the Sheriff informed Reserves that they need to pick up a Sheriff vehicle at the courthouse and then go to the scene.  Last week Moe informed the Search & Rescue people that they need to report to the fire station.  Melrose Insurance provided documentation stating that EMC’s insurance will cover all liability while responding to an emergency scene or returning directly from the scene of an emergency for the County and physical damage to their personal auto will basically pay the deductible up to $1,000 then any additional physical damage to their own vehicle would be the responsibility of the vehicle’s own personal auto insurance.  Moe reported on chaos of the vehicles at the scene of accidents.  Supv Dunkel suggested that a driving policy be put in place and that he believes the Sheriff has the authority to establish policies on this issue in regard to traffic control at an accident scene.  Other than discussing this issue at a previous workshop, the Board has taken no action on this issue. 

A motion was made by Supervisor Staudt and seconded by Supervisor Dunkel to adjourn.  Motion carried 2-0.


ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors



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