Meeting Minutes
11/5/2007

Floyd County Board of Supervisors Meeting

November 5, 2007, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for a workshop meeting at 9:00 a.m. on Monday, November 5, 2007 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv. Enabnit and Supv. Staudt. 

Staudt/Enabnit moved to amend the agenda to include discussion on space concerns and budgets.  Motion carried 3-0.  Enabnit/Staudt moved to approve the agenda as amended.  Motion carried 3-0.

Bob Lincoln, CPC/Case Management Director, said he and Pat Zwanziger, PH/HHC Director, toured Jefferson School.  Lincoln suggests if the community wanted to do something with the school building, a 28E Board could be formed to establish an authority to oversee agencies who could utilize the building.  Lincoln proposes having “condo” type situation where each agency would have its own heating/cooling system that would be metered, with the gym and foyer area being covered by the authority.  Supv. Dunkel said as a member of a FMC Governance Board ad-hoc committee, he attended several meetings to discuss feasibility of using the building as a community resource center.  Problems they incurred were not finding anyone to take ownership of the building and through their research, they could not secure agencies to occupy even 50% of the building, not including the gym and lunch room area.  Dunkel encouraged Lincoln to pursue looking into this more with ideas of finding more agencies to occupy the building and to contact Leroy Tietz who has lots of information about the building and its capabilities. 

Scott Jensen, president of FOCUS Board, presented a proposal covering the retired General Assistance Director’s position with a shared position paid at 40% from County funds and 60% from Drug Free Community (DFC) grant funds for FOCUS.  Jensen’s proposal includes Case Management taking over the current guardianships and payees and the new person covering all other GA duties along with overseeing the remaining two years of the DFC grant and future DFC grants.  This would allow the office to be opened 5-days/week, with the exception of the director being absent for conferences, meetings, vacations, etc.   Jensen believes the benefits of combining these offices include:  showing excellent collaboration between government entities which will look favorable for the next 5-year grant application; the director has a vast knowledge of other resources and past experience; the County can recoup all expenses related to DFC, including a portion of the Auditor’s salary; and the County could become the fiscal agent for FOCUS with the next 5-year application.  

Bob Lincoln, CPC/Case Management Director, also provided a proposal which includes assuming all responsibilities of the GA Director.  Lincoln’s office already covers the GA office in the director’s absence and understands the guardianship and payee programs.  To assure sufficient coverage, Lincoln said he may need a part-time clerical position who could also serve as guardian of the County’s wards.  Lincoln projects a cost of administering the program between $10-15,000/year.  Lincoln said the benefits of blending the two offices include both offices often serve the same individuals reducing some fragmentation, the convenience of the location at the DHS building where other assistance programs are managed, and freeing up a space in the courthouse.

The Board noted the resignation of Betty Held from the Hospital Commission effective November 1, 2007.  The Board discussed candidates for Held’s replacement to fill the vacancy through December 31, 2009 and the replacement for an upcoming term that ends December 31, 2007.

The Board noted the canvass for the City Election will be at 10:30 a.m. on Tuesday, November 13 in the Board Room.

The FY09 budget process was discussed.  Departmental budget worksheets will be handed out to department heads after the month of October is closed.  Workshops with the Board will be held on January 2 and 3.  Supv Dunkel would like to submit a letter to department heads along with the budget worksheets.

The Board discussed providing a letter of support for the Charles City Housing Rehabilitation Grant.  The Auditor will prepare the letter for approval at the November 13 meeting.

The Board discussed 2008 holidays.  The State Court Administrator’s schedule of holidays was reviewed.  In addition to the State’s holidays, the Board may consider having Friday, December 26 as a paid holiday.  This will be acted on at the November 13 meeting.

Future agenda items:  Emergency Management Coordinator job description

A motion was made by Supervisor Enabnit and seconded by Supervisor Staudt to adjourn.  Motion carried 3-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

 

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