Meeting Minutes
12/17/2007

Floyd County Board of Supervisors Meeting

December 17, 2007, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for a workshop meeting at 9:00 a.m. on Monday, December 17, 2007 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv. Enabnit and Supv. Staudt. 

Enabnit/Staudt moved to approve the agenda as presented.  Motion carried 3-0.

Jesse Marzen, County Attorney, and the Board discussed litigation on a lawsuit.  Marzen would like the County to hire Beth Hanson to take care of the lawsuit and later follow up with legal action on whichever insurance company should be liable for coverage.  Marzen said he is following up with both insurance companies on the general liability and linebacker coverage, including the retroactive date issue.  Sheriff Lynch reminded the Board that the response is due 60 days from when the papers were served.  The Board will make a decision on hiring an attorney at the December 26 meeting.  The Board requested the Auditor to send People’s Insurance copies of the papers served to the Sheriff and County Attorney for them to be able to respond to coverage on the lawsuit.  

Sheriff Lynch and the Board discussed law enforcement for small towns.  Lynch provided a letter to the Board addressing the difficulty in setting a dollar amount per capita for law enforcement for the small towns due to the expectations of their coverage.  The letter also addresses the cost of a deputy at $65,447, not counting a squad car, and ideally having three deputies per shift.  Lynch said he is short one deputy 285 of 365 days due to fringe benefits and this does not include sick time and time away for training.  These issues will be discussed more during his budget workshop meeting with the Board.   Currently, the cities are paying for law enforcement out of their general funds and an increase may cause them to cut somewhere else if they are at their general levy maximum.  The Auditor reported that cities can levy $1.50/$1,000 in valuation for unified law enforcement per Iowa Code 28E.22 but it has to be a referendum on a ballot.  The Board suggested that Lynch write a letter to the mayors of the affected small towns to let them know that the Board will act on setting a fee for law enforcement services at the January 8 Board meeting.  This should allow the cities enough time to work this in their FY09 budgets and for the 28E paperwork to be drawn and signatures retained before July 1, 2008.   

Frank Rottinghaus, Treasurer, provided a letter explaining that he has been unable to collect $82 of tax on a mobile home taxed as “building on land owned by another” for FY03 from Gary and Wendy Vance.  The Vance’s refuse to pay the taxes due after Rottignhaus notified them of an error that was discovered on the mobile home taxed as real estate.  The Board will act on this at the December 26 meeting. 

The Board reviewed minimum contractor’s insurance requirements that our insurance provider strongly suggested we enforce for any contractor who does work for the county.  The Board will act on this at the December 26 meeting.

The Auditor provided information on a new statewide Auditor’s website spurred by HF882 to form a committee to develop a plan to make all county real estate information available on line.  A committee developed a plan providing one central location for real estate information throughout the state and then followed up with implementing the plan under the assumption the state would mandate it in the future.  ISACA, owner of the website, was awarded grants to develop the website through Iowa Interactive.  Counties who participate send real estate information daily to Iowa Interactive.  Users access certain information from counties at no charge.  Iowa Interactive hopes to receive a return on their investment by marketing real estate data information in a downloadable format to users and then sharing a percentage of the user fees collected with the auditors.  The real estate portion of the website is expected to be functional in January.  The cost for Floyd County to participate is $500/year for our software provider, Solutions, to upload the information to Iowa Interactive.  The Auditor expects to see minimal to no return on this cost but believes the information is beneficial for banks, realtors, utilities, etc to have this statewide access available to them 24/7.  83 of 99 counties have committed to participate.  A contract between Floyd County and Iowa Interactive and a 28E agreement between Floyd County and Auditors Automated Statewide Portal for Integrated Real Estate and Election Data (ASPIRE), an entity established to collect user fees and distribute them to the counties, would need to be approved and signed by the Board.  There is no deadline to participate.

The Board will do performance evaluations on employees who report directly to them after the budget workshops are completed. 

Future agenda items:  Resolution pertaining to use of Secondary Roads by RAGBRAI and by cyclist in General; library funding

A motion was made by Supervisor Staudt and seconded by Supervisor Enabnit to adjourn.  Motion carried 3-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

 

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