Meeting Minutes
9/29/2008

County Board of Supervisors Meeting

September 29, 2008, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for workshop session at 9:00 a.m. on Monday, September 29, 2008 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Enabnit, Supv. Staudt, and Supv. Dunkel.

Staudt/Dunkel moved to approve the agenda as presented.  Motion carried 3-0. 

The Board discussed the process for reviewing claims.  Supv Dunkel suggested the Board sign off each individual claim that a Department Head has approved.  Supv Enabnit and Staudt commented that they think it has worked well from years ago when they changed the process to review the claims report instead of handling every claim and just ask the Auditor’s office to pull claims when they have questions.  The Auditor commented that the 3rd party auditors know the Board’s process of reviewing claims and have never questioned it.  The Auditor said the Board’s motion to approve the claims and signing off the claims report suggests the same approval as if they signed each individual claim.  Discussion included that a Department Head should have the Board/Commission he/she reports to or the Supervisors approve payment for his/her personal claims by signing the claim.

Jesse Marzen, County Attorney, provided a draft of a letter to the Environmental Protection Commission regarding the Floyd County Farm Bureau’s correspondence to the EPC dated August 18, 2008.   The Board suggested that letter was appropriate for Marzen to sign and mail today.  In regard to an e-mail from Bob Watson, advocate against confinements, informing the Board that the Iowa State Association of Counties (ISAC) will help counties put protests together so counties would have a better chance of winning cases with the EPC, Marzen also offered to provide support to the Board.  Wally Schilling, Ruth Farmer, Steve Farmer, and Paul and Jackie Ritter expressed concerns regarding air pollution, water contamination, farming practices, the number of head of hogs in the area, and decreased values in rural residential properties due to the  to the number of confinements in Cedar and Niles Township as well as neighboring Chickasaw and Mitchell County. 

The Board noted the receipt of a fax from the DNR requiring the Board to publish a notice for a construction permit application from Wesley Ltd regarding a swine confinement building with a deep concrete manure pit with an animal unit capacity of 1,992 animal units.  The publication needs to be in the Charles City Press by October 1 and the Board will take action on the application and master matrix scoring at 10:15 on October 14, 2008.

Bridget Moe, Emergency Management Coordinator, provided handouts on the Jumpstart Housing Assistance Program, a “How to Get Post-Disaster Stress Counseling” notice, an “Iowa Finance Authority can help disaster victims find permanent and temporary housing” notice, the State of Iowa Action Plan - Utilizing supplemental CDBT Disaster Recovery Funding from Supplemental Appropriations Act, and the Floyd County After Action Review Final Report dated September 19, 2008.  Moe explained various programs and informed the Board that the FEMA deadline to request assistance has been extended to October 31.  Moe also informed the Board that a mental health person will be hired with Embrace Iowa money.  This person will start a support group for flood victims and be a case worker for unmet needs.  

Moe reported that she received a complaint of a cracked windshield on a personal vehicle which was supposedly caused by a Floyd County Search and Rescue person’s flashlight striking the inside of the windshield when the flashlight was set on the dash of the vehicle.  The owner of the vehicle was not a S&R volunteer but was volunteering his services and used his vehicle to drive to a location to search for a missing child.  Moe believes it should not be a county expense to replace the windshield of the vehicle.  Supv Dunkel suggested that the person check with his insurance provider about a comprehensive loss claim which may not be subject to deductible limits.

Moe informed the Board of a hazmat call that resulted in a $2,400 bill.  Discussion included who is liable for the bill and reviewing protocols for hazmat calls.

The Auditor provided estimates from Perry Novak Electric to feed power to and wiring for the DHS garage so a garage door opener could be installed at the request Bob Lincoln, CPC/Case Management Director.  The estimate includes does not include the garage door opener or installation of the opener.  The Board believes the cost of the project may not be warranted and would like the Auditor to check Lincoln to see if his position has changed after reviewing the cost.

The Board discussed the technical engineering analysis and the next step in updating the heating/cooling system and a window replacement project for the courthouse.  The Board will act at the October 14 meeting on whether or not to do a well test to determine the feasibility of a geo-thermal heating system.

The Auditor discussed purchasing a leaf bagger attachment for the lawn mower at a cost of approximately $900.  Discussion included using the blower to keep the courthouse yard and especially the Veterans Memorial area as clean as possible from leaves.

The Board discussed purchasing supplies locally.  Discussion included allowing a marginal rate of increase to support local suppliers if necessary versus purchasing from suppliers out of the county or state. 

A motion was made by Supervisor Staudt and seconded by Supervisor Dunkel to adjourn.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Arlin V. Enabnit, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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