Meeting Minutes

Floyd County Board of Supervisors Meeting

July 26, 2005, 9:00 AM




The Floyd County Board of Supervisors met for regular session at 9:00 a.m. on Tuesday, July 26, 2005 in the Boardroom of the Floyd County Courthouse with the following members in attendance:  Chairman Enabnit, Supv. Staudt, Supv. Dunkel.

Staudt/Dunkel moved to approve the agenda as presented.  Motion carried 3-0.

Dunkel/Staudt moved to approve the minutes from July 11, July 12 and July 18, 2005 with a correction to the Secondary Roads claims on July 12 to read 17484 instead of 17474.  Motion carried 3-0.

Staudt/Dunkel moved to approve paying the following claims #129-333, Secondary Roads #17532-17556, MH-DD #56158-56186.  Motion carried 3-0.

Dunkel/Staudt moved to leave the Floyd County Burial Policy dated March 25, 2003 for General Assistance purposes and the Floyd County Indigent Funeral Policy dated January 14, 1997 for Veteran Affairs purposes as two separate policies.  Motion carried 3-0.

Bob Lincoln, Case Management Director, presented information regarding FY2006 contracts with Floyd County Home Health/Community Nursing, Comprehensive Systems, Mental Health Center and Liberty Square. As of July 1, Case Management is going with a “fee for service” schedule.  The contract with the Mental Health Service includes paying the center $2.48/capita for the year up to but not to exceed the block grant of $109,802.  Liberty Square does not have a contract ready yet.  Staudt/Dunkel moved to approve contracts and authorize the chairman to sign all contracts at the recommendation of Bob Lincoln.  Motion carried 3-0.

Staudt/Dunkel motioned to approve the Final Report State Reimbursement for Counties for Substance Abuse Funding upon the recommendation of Bob Lincoln.  Motion carried 3-0.

Dunkel/Staudt motioned to approve the Megallan Report upon the recommendation of Bob Lincoln.  Motion carried 3-0.

Bob Lincoln notified the Board of a $60 settlement with Field Brothers for the damaged copy machine during Case Management’s move from the Courthouse to the DHS building. 

The Board discussed phone services at the DHS building with Bob Lincoln.  DHS and Case Management had a meeting where Bob expressed his concerns about the phone system that is being considered not meeting the needs for the building because there are still only seven lines coming in to the building.  Bob mentioned that the DHS office is not big enough to have dedicated lines.  He would like to have dedicated lines for Case Management people.  Bob and the Auditor will discuss blocks of numbers that the County is paying for on the same phone bill that includes lines at both the DHS building and the Courthouse.

Bob Lincoln mentioned that one of his staff has been doing some work for Cerro Gordo County.  The staff’s wage including benefits will be recouped for her time. 

Bob Lincoln commented that his office has chosen not to partake in the waiver for children with serious emotional disorders because it would be too complicated to train staff for the low volume of cases they would have.  These cases would be deferred to DHS.

Bob Lincoln’s staff is working on electronically billing for Case Management.  He will bring the application for this process at the next meeting.  There are very minor costs associated with this.

Bob Lincoln is considering changing responsibilities of a senior case manager to assume more of a supervisory role.  He expects the technical assistance in the amount of $5,000-6,000 that they were, but are no longer, spending through ISAC would offset an increase in pay for this person.  Nothing will be done for a couple of months.

Sealed bids for the three pickups were opened.  Reid Kuper had high bid of $900 for the 1984 pickup.  Denver Larsen had high bid f $135.25 for the 1989 pickup.  Mark Ponto had high bid on the 1991 pickup.  Dunkel/Staudt moved to approve the three high bids for each of the three pick ups and authorize the Auditor to notify the bidders.  Motion carried 3-0.

Dunkel/Staudt moved to approve and authorize the chairman to sign the revised agreement regarding Troy Cmbs Property LLC (Kmart) for property tax abatement.

The Board discussed the health/dental insurance plan, city of Charles City’s union agreement and the union contract for Secondary Roads with County Engineer, Dusty Rolando.  The Board commented that Dusty can use the same negotiator as the City or the same negotiator as the County has used in the past.  The Board intends to raise the insurance deductible to 500/1000 for single/family with no reimbursement.  No formal action taken at this time.

Staudt/Dunkel moved to approve the Conservation Department’s recertification of wages that were incorrectly submitted at $9.50 per hour and should have been $9.45 per hour for two employees.  Motion carried 3-0.

Dunkel/Staudt moved to approve the wages for FMC Empowerment employee Laurie Kristiansen.

The Board discussed Secondary Road activities and Foreman’s meeting notes with County Engineer, Dusty Rolando.

The Board noted the 2004 Area Development Corporation Activity Summary.  Supv. Dunkel requested that a copy of this be placed in the 2003/2004 Audit Report from Gardiner-Thomsen to address the finding regarding public benefits of expenditures not being clearly documented.  The Board stated that the 2004 Activity Summary is similar to activities that are taking place in 2005 and 2006 and that County payments to ADC in 2005 and 2006 are/will be used appropriately for the public’s benefit. 

  The public hearing regarding An Ordinance Establishing the Voting Precincts of Floyd County opened at 10:01 a.m.  There were no written or oral objections to the ordinance.  The hearing closed at 10:13 a.m. 

Dunkel/Enabnit moved to approve Ordinance #2005-1 An Ordinance Establishing the Voting Precincts of Floyd County to comply with HAVA and ADA requirements at the recommendation of the Auditor.  Roll call:  Ayes:  Enabnit, Staudt, Dunkel; Nayes:  none.  Motion carried 3-0.  Staudt/Dunkel moved to waive the 2nd and 3rd public hearings.  Roll call:  Ayes:  Staudt, Dunkel, Enabnit; Nayes:  none.  Motion carried 3-0.

Allen Grooters, DHS representative, and the Board discussed the 3% fiscal agent fee the County recoups from both FMC Empowerment and Families Together for money sent to Lutheran Services.  Dunkel/Staudt moved to charge 3% total, not 6%, on a maximum of 16 checks per year between FMC Empowerment and Families Together and let Laurie Kristiansen, Allen Grooters, and the Auditor determine how the 3% is charged.  Motion carried 3-0.

The Board reviewed an optional provision allowing a 2½ month grace for balances remaining in flexible spending accounts at the end of the plan year.  Dunkel/Staudt moved to leave plan as is with the “use-it-or-lose-it” rule.  Motion carried 3-0.

Enabnit/Dunkel moved to call Monday meetings “workshop” meetings and if review/action issues need to be addressed on Mondays they will be published as “special” meetings.  Motion carried 3-0.

A motion was made by Supervisor Dunkel and seconded by Supervisor Staudt to adjourn.  Motion carried 3-0.



ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Arlin V. Enabnit, Chairman

            Floyd County Auditor                                            Floyd County Board of Supervisors



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