Meeting Minutes
2/22/2010

Floyd County Board of Supervisors Meeting

February 22, 2010, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for a special meeting at 9:00 a.m. on Monday, February 22, 2010 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv. Enabnit, and Supv. Staudt.  

Staudt/Enabnit moved to approve the agenda as presented.  Motion carried 3-0. 

The Board noted the John K. & Luise V. Hanson application provided by Tim Fox, Economic Development Corporation Executive Director, for purpose of the Floyd County Housing Trust Fund applying for funds to support the 2010 Furnace Replacement Program.  The Trust Fund was formed under aegis of Floyd County in 2005, uses the county’s tax exempt status, and grant funds pass through a county agency fund. 

The Board noted the hiring of Rachel LeTarte, legal secretary for the County Attorney’s office, effective February 16 at a rate of $9.00/hr.  The Board noted that Lisa Bartz, who transferred from secretary to paralegal for the County Attorney’s office, will be paid at a rate of $16.52/hr effective February 8.  The Board noted hiring Mary “Sally” Buehler, Home Health Care Aide, effective February 12 with a starting wage of $9.00/hr.

The Board discussed setting a formal county policy with respect to board approval of wages/salaries for new employees and or wage/salary adjustments in conjunction with Iowa code 331.904 Salaries of deputies, assistants, and clerks in effort to ensure that wages/salaries are approved by the Board before positions are posted in the newspaper or increases for positions are given before the Board has a chance to approve them. 

The Board discussed allowing Lisa Adelmund, Chamber/Revitalization Financial Project Coordinator, to move to the previous Zoning/Sanitarian office and allow her to access the county’s internet.  The Auditor is inquiring with Solutions to see if they have a template agreement for non-employees to have access to the county’s internet service so the county is compliant with our HIPAA policy. 

Bridget Moe, Emergency Management Coordinator, presented the Board with information regarding her communication with Barb Vos, State E911 Program Manager, with respect to Floyd County’s representation of voting members to the Floyd County E911 Commission.  Copies of Vos’s e-mail, the Iowa Code and Administrative Rules, the membership form, and Article 8 of the Floyd County E911 agreement were provided.  Vos states that FC Emergency Management is not eligible as a voting member on the board as they don’t meet the criteria of a public safety agency so the county needs to decide who gets to vote on the Commission as the Board is only eligible to receive one vote on behalf of the county.  Moe has requested an opinion from the County Attorney if Code language referring to “a unit which provides hazardous materials response” could be interpreted as her having voting rights since she has that responsibility for Floyd County.  Moe will continue working with Vos and get back to the Board on the direction the County will need to take.

The Auditor provided the Board with a bid from WBC for a fin tube, wall mounted steam radiator for the Assessor’s office.  The Auditor explained that this will take the place of a bad cast iron radiator that was removed several years ago.  The existing thermostat control valve and steam trap will be utilized for temp control.  The Board had no objections to procuring WBC so the Auditor will proceed with installation. 

The Auditor inquired with the Board about considering Jeremy Flood, Northwestern Mutual insurance agent, as a 457b deferred compensation retirement plan provider to county employees.  Currently Nationwide and Valic provide this type of plan with approximately 40 employees participating.  Discussion included allowing NML as a provider if they allow electronic payments rather than paper checks and the Board likes the idea of having a local representative option for employees.  The Auditor will contact Flood about contractual agreements and about the electronic payment option. 

The Board discussed eliminating paper checks and requiring only direct deposit for payroll.  The Auditor reported that the opinion of the previous county attorney was that the county could not mandate this for existing employees but could make it a condition of employment for new employees.  Jesse Marzen, County Attorney, offered to research this and provide an opinion to the Board. 

The Board noted the receipt of two resolutions from the City of Charles City, one “approving and authorizing a forgivable general obligation street improvement loan and distribution agreement and providing for the issuance of $631,000 general obligation street improvement bond” and one “approving and authorizing a loan and disbursement agreement and providing for the issuance of $2,550,000 general obligation street improvement bonds”, both providing for the levy of taxes to pay the same.    

Enabnit/Staudt moved to go into closed session per Iowa Code 21.5(c) at approximately 9:35 a.m. with attorney Beth Hansen  Roll call vote:  Ayes-Enabnit/Staudt/Dunkel.  Motion carried 3-0. 

Enabnit/Staudt moved to go out of closed session at approximately 10:35 a.m.  Roll call vote:  Ayes-Staudt/Enabnit/Dunkel.  Motion carried 3-0.

Staudt/Enabnit moved to take no action on matter of closed session.  Motion carried 3-0.

The Board reviewed fund balances, the proposed FY11 budget and levy rate options.  Discussion included decreasing the Library Association’s request from $100,000 to $87,500 and decreasing the transfer from Rural Services to Secondary Roads in effort to lower the proposed Rural Services levy rate/property tax asking.

A motion was made by Supervisor Enabnit and seconded by Supervisor Staudt to adjourn.  Motion carried 3-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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