Meeting Minutes
3/8/2010

Floyd County Board of Supervisors Meeting

March 8, 2010, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for a workshop meeting at 9:00 a.m. on Monday, March 8, 2010 in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv. Enabnit, Chair Pro-Tem, and Supv. Staudt; Absent:  Chairman Dunkel.

Staudt/Enabnit moved to approve the agenda as presented.  Motion carried 2-0. 

Marilee Monroe spoke in regard to the historical preservation and integrity of the courthouse building.  Monroe expressed specific concerns about having three vault doors removed and the county’s intentions with exterior brick replacement projects.  When explained that the vault doors were removed due to a safety issued based on a recommendation from a security assessment provided through a Homeland Security grant, Monroe responded that this should not be an issue because each back room has a telephone and window should a vault door be closed and locked.  In regard to the brick replacement projects, Supv Staudt referenced requirements of special tools/labor and at least double the cost to do the brick replacement project in accordance with the historical preservation guidelines and that the current estimate of $400,000 to do upcoming projects is the same method the county has repaired other areas of the building on two previous projects.  The County has applied and been denied two historical preservation grants for the upcoming proposed projects.   Discussion included procuring Douglas Steinmetz, architect contracted through the State Historical Society of Iowa’s Technical Advisory Network (TAN) program, last fall to do an assessment of the courthouse for grant opportunities.  Monroe requested that the Board approach the historical preservation commission chair before removing anything else from the courthouse.

Roy Schwickerath, Marty Parcher, Cal Shultz, Bridget Moe, the Board and the Auditor discussed the status of the Floyd County Search & Rescue group having a checking account.  It was brought to the Auditor’s attention last week that an account was set up a few years ago through the Community Foundation by a S&R member at the recommendation of Supv Dunkel.  The Auditor reminded the Board that several years ago our third party auditors informed us that the Search & Rescue account needed to be surrendered because it was not appropriate per Iowa Code.  The Auditor contacted Larry Pump, CPA/Accountant for the foundation, who informed her that he was recently notified by their legal counsel that the foundation could not house this type of account so the account would need to be closed.  Options for S&R include 1) establishing S&R as a non-profit agency but in doing so they would be independent of the county and not be covered under the county’s insurance; 2) running funds through the Emergency Management Fund which was what the Auditor thought was happening; 3) establishing an Agency Fund through the Board of Supervisors which would allow S&R revenues and expenses to flow through the county in compliance with public purpose funds.  All parties agreed that setting up an agency fund through the county would be the best option.  Parcher and the Auditor will work on specifics of the revenues and expenses that will be identified in a resolution for the Board to act on at tomorrow’s meeting.  The Auditor suggested there be a Fiscal Agent agreement and/or S&R bylaws to identify who initially approves S&R claims before being presented to the Auditor’s office for finally approval and payment by the Board of Supervisors. 

The Board and the Auditor discussed the events of a fire alarm set off at the DHS building a couple of weeks ago.  The alarm is not set up to dial the “box” at the Communications Center.  Roy Schwickerath, Fire Chief, informed the Board that the Courthouse alarm is required to dial the Communications Center because of the jail but the DHS building is not.  The Auditor contacted Mark Melrose, Melrose Insurance, regarding a discount if this service was in place at the DHS building and was informed that discounts apply toward residential coverage but not commercial coverage because alarms are an generally expected in a business setting.  The Auditor is working with Bill Cavanaugh who owns the system at the Communications Center and will check to see if an existing telephone line could be used rather than establishing a designated line.  Discussion included that during working hours, the automatic dial to the Communications Center would not be necessary as staff would dial 911 when a building alarm triggers, but after hours when no one is occupying the building more damage could be done before a fire is realized from a passerby. 

The Board noted a letter from Bob Lincoln, CPC/Case Management Director, regarding the department changing from a 37.5 hour work week to a 40 hour work week effective July 1.   

A motion was made by Supervisor Enabnit and seconded by Supervisor Staudt to adjourn.  Motion carried 2-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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