Meeting Minutes
3/15/2010

Floyd County Board of Supervisors Meeting

March 15, 2010, 10:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for workshop session at 10:00 a.m. on Monday, March 15, 2010 in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv. Dunkel, Chair, Supv. Enabnit; Absent:  Chairman Staudt.

Enabnit/Dunkel moved to approve the agenda as presented.  Motion carried 2-0. 

The Auditor presented concerns regarding county credit card usage/misuse.  The Board has made exceptions for some late fees, finance charges, missing receipts and excessive gratuities.  The Credit Card Policy reads that the employee will be responsible for charges not accounted for and the Board intends to enforce the policy from now on.  At the next Department Head meeting, the Board representative will remind Department Heads that credit card receipts must support itemized charges, meal receipts need to be itemized to verify there are no inappropriate charges, meal gratuities cannot exceed 15% and claims must be submitted timely.  

The Board noted the receipt of the Floyd County Independent Auditors’ Reports for the year ending June 30, 2009.  Discussion including findings related to the credit card policy, departments exceeding appropriations, a questionable expenditure for Veteran Affairs meals, business transactions between the county and county officials or employees, and a violation of policy regarding an employee hired by the VA Commission who was related to a Commissioner. 

The Auditor is planning to hold Employee Group meetings on May 13.  Presenters include representatives from Auxiant, Nationwide, Valic, NML, and possibly AFLAC and IPERS. 

The Board noted the fees collected by the Clerk of Court’s office for the month of February 2010 in the amount of $3,177.77.

The Board discussed activities with Central Iowa Juvenile Detention Services.

Future agenda items:  1) Review various county boards/commissions three months before the term ends in effort to comply with the new Iowa Gender Balance law; 2) Getting appropriate county staff on board to ensure rural businesses are properly zoned or have appropriate conditional use permits or variances; 3) visit with Gail Arjes, Public Health/Home Health Director about the IDPH contract for drug testing; 4) discussion with County Engineer regarding putting up “County roads are not maintained for bicycle traffic” signs on county hard surface roads.

A motion was made by Supervisor Enabnit and seconded by Supervisor Dunkel to adjourn.  Motion carried 2-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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