Meeting Minutes

Floyd County Board of Supervisors Meeting

March 7, 2011, 9:00 AM


The Floyd County Board of Supervisors met for workshop at 9:00 a.m. on Monday, March 7, 2011 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv Kamm, and Supv. Kuhn.

Kamm/Kuhn moved to approve the agenda as presented.  Motion carried 3-0.

The Board will review claims individually after the meeting.

Courthouse security/safety items were discussed.  Gloria Carr, Auditor, updated the Board on a courthouse “walkthrough” with an EMC insurance representative to review ADA issues and noted several other non-ADA issues discovered during the visit.  The Custodians are working on certain issues, all department heads have been e-mailed regarding electrical concerns, and the Auditor is working on others.  Bridget Edson, updated the Board on the rework of fire/tornado/lock down procedures/policies including the need to make training mandatory for all courthouse departments and employees.  Edson also updated the Board on efforts by a Risk Management Ad Hoc Committee working on developing a training matrix and goals for overall county training.  Discussion included assisting each department with identifying specific training needs and resources, the department head’s responsibility for making sure training is held timely and accurate records are kept, funding certain training needs such as CPR and First Aid, continuing to utilize EMC’s information when possible, communicating training needs and issues at monthly Department Head meetings, and the Supervisors annually reviewing each department’s training records.  The Risk Management Committee intends to do training tied to the Wellness Profile educational meetings rescheduled for April 5.  The Auditor also updated the Board on the west door entrance which could possibly be installed tomorrow. 

Supv Kamm will not be available for the Central Iowa Juvenile Detention Center meeting on Friday.  Supv Kuhn, alternate for CIJDC, will not be available due to the North Iowa Juvenile Detention Center meeting the same day.  Supv Dunkel updated the Board on the Mental Health Center issues.  E911 and Communications Boards will have a special meeting on Thursday.

Gail Arjes, PH/HHC Director, spoke to the Board about some emergency preparedness money that has been redistributed across the state.  Floyd County will see approximately $25,000.  The funds have specific purposes that will be utilized for laptops, computers, software, printers and a badge system.  Arjes would still like to purchase the CareFacts software but it is not eligible for the emergency preparedness funds. 

Supv Kuhn updated the Board on the Rockford dam issues, including highlights of conversations he had with Mrs. Margaret Zeran regarding purchasing her half of the dam so the county can remedy the dam issues as a whole rather than just try to fix the county’s portion.  A letter from Joey Smith, EMC Insurance representative, was also reviewed regarding the current failing condition of the dam, concerns to properties near the dam if it would totally fail without warning, and expectations for resolution on the county’s part.  Discussion also included the state dam inspector’s position that the dam is “in a state of failure and should be breeched until it can be improved”.  Doug Schroeder, Conservation Director, has been working with the DNR and will work with them on applying for permits as well as work on some grants to help fund the project.  The County Attorney is working on an agreement between Mrs. Zeran and the County to purchase the dam and will be acted on at tomorrow’s regular meeting.

The Board reviewed a 3-year contract with Cost Advisory Services, Inc., regarding recovering indirect costs for outside services paid from the County’s general fund.  This will be acted on at tomorrow’s regular meeting.

Future agenda items:  KPE Consulting proposal to drill for geothermal site. 

The Board recessed at 10:35 p.m.

The Board reconvened at 1 p.m.

The Board and Bob Brinton, attorney who works with several counties for legal services regarding drainage districts, spoke with the Board, the County Engineer, and the Auditor via telephone about how drainage repairs and improvements are handled, including the Board requiring requests or petitions for repairs from property owners, when it is appropriate to have the county engineer involved in repairs, when civil engineers, drainage engineers, and/or contractors should be procured, the hearing process if repairs are more than 25% of the original cost, issuing drainage warrants, and a $200/hour cost for his services when counties hire him to do legal work.  Brinton will provide the auditor with recommended forms and notices for repairs and improvements.

A motion was made by Supervisor Kuhn and seconded by Supervisor Kamm to adjourn.  Motion carried 3-0.


ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors


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