Meeting Minutes
3/28/2011

Floyd County Board of Supervisors Meeting

March 28, 2011, 9:30 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for a workshop meeting at 9:00 a.m. on Monday, March 28, 2011 in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv. Kamm, Vice Chair, and Supv. Kuhn; Absent: Chairman Dunkel.

Kuhn/Kamm moved to approve the agenda as presented.  Motion carried 2-0.

Supv Kuhn updated the Board on the FMC Governance Board where they discussed legislative decisions on funding, funds for the remaining fiscal year and mental health funding at the school level. 

Brian Tiedemann, Bill Fluhrer, and Gloria Carr, Caring Connections-Mentoring A Child representatives, spoke to the Board about the new mentoring program, including a request for office space on the ground floor of the courthouse along with the county providing internet connection and telephone in the office as an “in kind” contribution to the program.  The Charles City Community School District is the employer of record for the coordinator and processes all claims for the program at no cost at this time.  The City of Charles City has budgeted to financially support the program in FY12.  The mentoring committee is initially planning on seeking adult mentors for children in the Charles City Community School District but will expand to other school districts in the county in the future.  The Board will act on the use of courthouse space and services at the April 12 regular board meeting.

A proposed drawing with changes to the north sidewalk area was reviewed.  The drawing includes concrete base light fixtures near the north entrance doors and a bench area.  Since we are adding an additional handicapped parking space in the lower west lot, Supv Kuhn suggested we consider widening the east/west sidewalk for better accessibility.  Discussion included getting bids for this project and a second set of bids for a sidewalk to wrap around the north sidewalk to the Veterans Memorial area.  The Auditor will contact potential bidders and check on ADA compliance issues. 

At the request of Supv Dunkel, the Board discussed the problem of cigarettes littered near the north and west entrances.  When the Smoke-free Air Act went into effect in 2008, signs were posted throughout the courthouse entrances and cigarette receptacles at the north and west entrances were removed because they were perceived as a smoking area.  No smoking is permitted on the entire block of the courthouse building but is allowed in the north parking lot.  Several employees and visitors to the courthouse who were found to be smoking on the property were told to cease smoking.  Discussion including erecting “no smoking on property” signs outside near the entrances and ticketing violators for smoking or for littering on the property.  Supervisors Kuhn and Kamm will each visit with certain county officials regarding employees of those departments who smoke on courthouse property.

The Board discussed the Scope of Work and Cost Estimate to do a Phase 1 Water Assessment for the courthouse.  The assessment would need to be completed prior to any well drilling per Iowa DNR requirements.  Energy cost paybacks, a high Energy Star rating with the current system, and past grant attempts for the Variable Refrigerant HVAC system, a new roof and window replacement projects were discussed.  It was decided to not contact KPE Consulting until we had follow-up with Lisa Adelmund, Chamber/Revitalization Financial Project Coordinator, on the potential of obtaining grants as the $1.4 million project would likely not be done without outside financial assistance.   

The Board discussed electrical usage at the Courthouse.  The Auditor is working on a report of issues where electrical upgrades may need to be made to eliminate the use of 3-prong adapters and misuse of surge protectors and drop cords.  Discussion included eliminating devices, such as refrigerators, microwaves, toasters, and coffee pots, used in numerous offices.  At the Board’s request the Auditor will contact Mid American Energy regarding an energy assessment to determine kilowatt usage on such devices, an assessment of the building, and directives for improvements.   

The Board reviewed the 28E agreement for the North Iowa Juvenile Detention Center and a resolution used by another county to terminate membership.  At this point, the Board will continue membership but watch the agency’s fund status closely. 

The Auditor shared information on the upcoming Census redistricting.  Floyd County is a “Plan 1” county which means we are “at large” for county supervisors with no district residency requirements.  Plans 2 and 3 where supervisor districts and residency requirements are in place will require more work than Plan 1 counties.  Pending federal and state congressional and legislative changes will determine what work Plan 1 counties will be required to do.  The Auditor may propose reducing precincts for the City of Charles City and the Charles City School District, both from four to three. 

The Board noted the receipt of the FY10 audit reports for the Mental Health Center of North Iowa, Inc. and the Community Support Programs of the Mental Health Center of North Iowa, Inc.

Future agenda items:  promoting ideas for the local option sales tax (LOST) and FEMA payout. 

A motion was made by Supervisor Kuhn and seconded by Supervisor Kamm to adjourn.  Motion carried 2-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Doug A. Kamm, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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