Meeting Minutes
4/12/2011

Floyd County Board of Supervisors Meeting

April 12, 2011, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for regular session at 9:00 a.m. on Tuesday, April 12, 2011 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv. Kamm, and Supv. Kuhn.

Kamm/Kuhn moved to approve the agenda as presented.  Motion carried 3-0. 

Public Comment:  None.

Kamm/Kuhn moved to approve the minutes for March 21, 22, 28 and April 4, 2011 as presented.  Motion carried 3-0.

Kuhn/Kamm moved to approve the following claims:  County #2756-2965, Secondary Roads #13248-13303, and MH-DD #59356-59361.  Motion carried 3-0. 

Linda Woodruff, Mason City Child Support Recovery Unit representative, spoke to the Board about the Cooperative Reimbursement Agreement for the Department of Human Services, Bureau of Collections.  Winnebago County is the current host, Worth County is scheduled to assume those responsibilities for three years starting July 1, 2011 and then Floyd County will host starting July 1, 2014.  Woodruff reported that Norm Klemesrud, County Attorney, reviewed, approved and signed the agreement last week.  Kuhn/Kamm moved to approve the Cooperative Reimbursement Agreement Between the Worth County (Host) Political Subdivision and The Department of Human Services, Bureau of Collections.  Motion carried 3-0.

Judge Gerald Magee, Caring Connections mentoring program representative, updated the Board on the new program, including board members representing areas throughout the county, hiring Jessica Daniels as a part-time director with the Charles City School District as the employer of record, creating program procedures and policies, upcoming adult mentor training, a high number of students suggested for adult-matched mentors in the CCSD, budgeting/funding to sustain the program, and efforts to locate office space.  Kuhn/Kamm moved to approve the courthouse office space located on the ground floor for the Caring Connection-Mentor A Child director working so long as the program focuses on Floyd County rather than just Charles City and office changes are worked in conjunction with the Chamber/Revitalization Financial Project Coordinator.  Motion carried 3-0.  The Board will act on the Floyd County Business Associate Agreement for Usage of Internet and/or Computers on the County Network System at a later date.

Kamm/Kuhn moved to approve the FY12 Iowa Department of Public Health State/County Substance Abuse Prevention Grant totaling $10,352, as a 75/25 County/State match.  Motion carried 3-0.

Gail Arjes, Public Health/Home Health Care Director, spoke to the board about FY12 Local Public Health Services Contract, current services provided and future plans for FY12.  Arjes commented that the Board of Health has approved plans to restructure homemaker services capping them at four hours per month on the sliding scale fee but clients may pay for additional service hours as needed at the $35 rate.  Due to increased expenses and reduced state funded revenues causing more burden on taxpayers and a depleting county general basic fund as discussed at previous budget workshop meetings, Arjes’ efforts were intended to reduce the property tax asking by reducing hours used to provide homemaker services, such as house cleaning, washing dishes, doing laundry, etc., that are not mandated by state and maintain hours for personal care services, such as bathing, as well as skilled nursing services which are considered “essential services.”  Arjes reported that after reviewing client records, ten clients who do not fit the criteria for homemaker services for reasons such as clients being able to work outside of the home or having other resources to cover services have been cut from the program.  Supv Kuhn expressed concerns about services being cut and would like a report of hours reduced and the impact on the budget, suggesting the Board could amend the budget.    Kuhn/Kamm moved to approve the FY12 IDPH Public Health Services contract with a proposed amount $61,546 for services including:  homemaker, personal care, skilled nursing, screening and assessment, and disease outbreak investigations.  Motion carried 3-0.

Kamm/Kuhn moved to approve moving $34,000 from the General Basic Fund and $11,328 from the Rural Services Basic Fund to the Emergency Management Fund.  Motion carried 3-0. 

Kamm/Kuhn moved to approve the Floyd County Employee Health Plan Amendment #6.  Motion carried 3-0.

Kamm/Kuhn moved to not enter into an annual maintenance agreement for the courthouse telephone system with Hyde Telecom Partners, Inc. at this time.  Motion carried 3-0. 

Kamm/Kuhn moved to have the Auditor send out Request for Proposals for audit services relating to county funds for FY2011, FY12, and FY13.  Motion carried 3-0.

Kamm/Kuhn moved to approve Sunnyside Memory Gardens Certificate of Interment Rights for four lots donated by Dixie Warrington Fox and authorized the General Assistance Dept to use the lots as they deem appropriate.  Motion carried 3-0.

Kuhn/Dunkel moved to approve Resolution #11-11 regarding a $500,000 line of credit for Central Iowa Juvenile Detention Center pursuant to the requirements as a member of the 28E Agreement establishing the CIJDC.  Motion carried 3-0.

Kamm/Kuhn moved to set a public meeting regarding repairs and improvements for DD #12 on June 14, 2011 and have the Auditor send notices to land owners.  Motion carried 3-0. 

Ethan and Bill Vorhes spoke to the Board and Dusten Rolando, County Engineer, about water issues at a culvert under a farm drive way on B60 approximately 1¼ miles east of Hwy 14.  Discussion included whether or not the culvert size was appropriate, the inability to relocate the driveway because it is shared for two properties, rock washout, the culvert rusting, and the steepness of the area with respect to what is in the county right-of-way or outside of the right-of-way which is the property owner’s responsibility.  Rolando will look at the culvert, view elevation maps, possibly meet with Ethan at the sight, and report back to the Board on his findings and his decision to remedy any issues as necessary.  Rolando emphasized that it is his responsibility on behalf of the county to maintain the driveways in the county right-of-way which may include adding rock or replacing culverts as needed due to rust or inadequate size and property owners should contact his office to discuss any issues.  In response to removing silted in dirt, Vorhes can apply for a permit in the Engineer’s office to take dirt out of ditches to put them back to the original grade. Discussion also included the Vorhes working with the Iowa DOT regarding redoing a culvert on Hwy 14 which Rolando is not involved with, the culvert size on Kirkwood, potential changes to culverts in the area, private tiling to the ditch on the west side of Jersey Ave, Secondary Roads digging a main, water level and pressure going through culverts,

The board recessed at 10:40 and reconvened at 10:50 a.m.

Supv Kuhn has been in contact with Nate Hoogeveen, DNR representative, regarding holding a public meeting to review DNR proposals, ask questions of short term fixes of breaching the dam, discuss renovations and working with legislatures regarding funding availability.  Kuhn has also been contacted by persons living above and below the dam who have concerns about the effect of the water.  Kuhn/Kamm moved to hold a public meeting on May 9 at 7 p.m. at Rockford City Hall.  Motion carried 3-0.

Kamm/Kuhn moved to approve Resolution #10-11 to embargo River Road starting at the intersection of Quarry Road and 150th St northwest to River Road and 130th St.  Motion carried 3-0. Rolando commented that for future resolutions he would like to approve the embargoing of roads and then notify the Board of his actions.

The public hearing regarding bids for PCC Replacement opened at 10:55 a.m. Three bids were received coming in with a base bid, an alternate bid and combined bid for each.  Bids were as follows:  Croel (CFI)-base $513,567.66, alternate $319,311.48, combined $832,879.14; Cedar Valley Corp-base $692,775.92, alternate $432,639.21, combined, $1,125,415.13.  Allied Mannatts-base $613,889.41, alternate $373,454.75, combined $987,344.16.  The hearing closed at 11:01 a.m.  Kuhn/Kamm moved to approve Croel (CFI) as the low bidder, subject to engineer’s review and approval and authorize the chair to sign contract once approved.  Motion carried 3-0.

Kamm/Kuhn moved to approve the contract for pavement markings with DPLM, Inc. of Des Moines, IA for $122,661.78.  Motion carried 3-0.

Kuhn/Kamm moved to approve the contract for bridge replacement on T-18 with Henkel Construction Co. of Mason City, IA $274,595.38.  Motion carried 3-0.

Kuhn/Kamm moved to approve the contract for bridge replacement on 280th St. with Taylor Construction Co. of New Vienna, IA for $474,292.91. 

Kamm/Kuhn moved to approve an Amendment to the Butler-Floyd County Line Agreement at the recommendation of the County Engineer.  Motion carried 3-0.

Kuhn/Kamm moved to approve hiring five Secondary Road Department summer help employees at the wages recommended by the County Engineer.  Motion carried 3-0.

Kamm/Kuhn moved to approve an Underground Construction Application from Butler County REC.  Motion carried 3-0.    

Kuhn/Kamm moved to approve an Adopt-A-Highway Extension for Charles City Elks #418.  Motion carried 3-0.

Chairman Dunkel informed Rolando of a compliment he received on how Secondary Roads crews handled frost boils on 190th St.  Chickasaw County and Floyd County supervisors need to visit again regarding the FY12 wages for the shared County Engineer.  The Board would like Rolando to provide a map of projects and completion dates.  Foreman’s minutes were reviewed.  Rolando read a letter from Clyde Gray, resident who lives near Greene, regarding his mailbox being knocked down and rock being thrown in the ditch.  Rolando also informed the Board about a farmer who is farming too much in the right of way.  Rolando showed photos of Stanley Goddard’s property where water sits due to a low area and dirt silting in on adjacent private property; Rolando cannot go on to the private property to remove dirt but possibly the property owner’s could cooperatively work something out to remove the dirt.

A motion was made by Supervisor Kamm and seconded by Supervisor Kuhn to adjourn.  Motion carried 3-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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