Meeting Minutes
4/25/2011

Floyd County Board of Supervisors Meeting

April 25, 2011, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for workshop at 9:00 a.m. on Monday, April 25, 2011 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv Kamm, and Supv. Kuhn.

Kuhn/Kamm moved to amend the agenda to remove discussion regarding CPC/Case Management MH/DD program updates due to Bob Lincoln, CPC/Case Management Director, not being available for the meeting.  Kuhn/Kamm moved to approve the agenda as amended.  Motion carried 3-0.

The Board will review claims individually after the meeting.

Harold Haus and Ron Munshower, Veterans Affairs Commissioners, Marcia Hall-Jacobsen, VA Coordinator, the Board and Auditor discussed a Commission’s claim to pay out the Coordinator’s comp time.  The Auditor explained comp and overtime hours per the US Fair Labor Standards Act and the Iowa Chart of Account wage codes.   The Board expects department head’s commissions/boards or the Supervisors to approve a department head’s comp or overtime rather than the department head him/herself to ensure awareness of time on the books, monitor it, and make sure it is used timely per the Employee Handbook.  The Commission mentioned the director is not able to use all of her accrued time and the office is in need of support staff.  Discussion included spending grant money to pay for overtime hours, cross training other employees to assist with calls and van scheduling, confidentiality requirements for many offices such as VA, General Assistance, Public Health and Auditors, and hiring temporary staff in accordance with requirements identified in the Employee Handbook. 

The Auditor asked the Board’s consideration of allowing non-union county employees to be able to use sick pay in the same manner as the Secondary Roads union employees who can use a certain number of accrued sick days per year to care for certain ill family members.  The Board suggested drafting a policy for Board review.

Updates on various boards/commissions:  Supv Kamm updated the Board on Charles City Economic Development board meetings.  Supv Kuhn updated the Board on the closing of the Cedar Valley RC&D office.  Supv Dunkel attended the Community Revitalization board meeting.

Gail Arjes, PH/HHC Director, updated the Board on funding cuts over the past several years and provided handouts on how programs have been funded, a list of mandated public health services, and a list of cuts in funding.  Arjes would like to do a checklist system to review services in the home starting July 1.  Supv Kuhn agreed that ten clients need to be eliminated but suggested that other clients with reduced homemaker service hours be kept the same through FY11 since the county budget can cover state cuts.  The Board will act on a recommendation to the Board of Health at tomorrow’s regular meeting.

The Auditor updated the Board on various courthouse projects:  1) MidAmerican Energy cannot do the type of assessment requested but made suggestions on how to track kilowatts for certain appliances.  2) Central Lock is not interested in retrofitting the ground floor vault doors, securing them from the inside to meet tornado shelter requirements, due to inadequate load requirements and feasibility of making them work property.  They suggest removing the doors and retrofitting the doorway with a steel door.  Since the ground floor hallway is now a tornado shelter area this project is no longer necessary to address at this time.  3) Quade Construction Co. suggested that if the county is looking at a future expansion to the north door access that they may want to consider pouring footings now for that expansion.  The Board will continue with just sidewalk improvements.  4) The Board reviewed concrete pillar light options and locations for the north door area.  Supv Kamm will contact Iowa Base, Nashua, regarding options they have and Quade Construction about styles and locations of the lights.

Future Agenda Items:  Employee evaluations, employee handbook, and misc county properties.

Kuhn/Kamm motioned to adjourn.  Motion carried 3-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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