Meeting Minutes
6/14/2011

Floyd County Board of Supervisors Meeting

June 14, 2011, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for regular session at 9:00 a.m. on Tuesday, June 14, 2011 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv. Kamm, and Supv. Kuhn.

Kamm/Kuhn moved to approve the agenda as presented.  Motion carried 3-0. 

Public Comment:  None.

Kamm/Kuhn moved to approve minutes for May 23, 24 and June 6, 2011 as presented.  Motion carried 3-0.

Kamm/Kuhn moved to approve the following claims:  County #3400-3586, Secondary Roads #13413-13472, and MH-DD #593671-59377, Drain #6.  Motion carried 3-0. 

Tim Fox, Charles City Area Development Executive Director, explained the purpose of moving an enterprise zone area from Floyd County to overly expired industrial parks in Nashua.  Fox will be meeting with Chickasaw County Board of Supervisors following the meeting with Floyd County to approve a similar resolution.  Kuhn/Kamm moved to approve Res #15-11 a Resolution Approving Petition By Floyd County to the Iowa Department of Economic Development Requesting Relocation of an Existent Enterprise Zone in Floyd County, Iowa to that Portion of Nashua, Iowa located in Chickasaw County, Iowa.  Motion carried 3-0.

Kamm/Kuhn moved to approve the Law Enforcement Agreement Pursuant to Chapter 28E Code of Iowa between Floyd County and the City of Nora Springs with a fee set at $25 per hour that Floyd County provides services to the City.  Motion carried 3-0.

Kuhn/Kamm moved to approve five separate Law Enforcement Agreements Pursuant to Chapter 28E Code of Iowa between Floyd County and the Cities of Rudd, Rockford, Marble Rock, Colwell and Floyd with a fee for each city set at $4 per capita.  Motion carried 3-0. 

Kamm/Kuhn moved to approve the Solutions FY12 contracts totaling $41,540 for licensing support services, i5 Operating Systems and iSeries Management and Managed Workplace-Networking, Servers, Personal Computers, and printers.  Motion carried 3-0.

Kuhn/Kamm moved to approve the Flex Benefit Plan Amendment #1 to comply with health care reform changes regarding over-the-counter medications effective January 1, 2011.  Motion carried 3-0. 

Kamm/Kuhn moved to approve an Application for a Floyd County License-Fireworks Permit for J&M Displays at the airport on July 4 with a rain date of July 9.  Motion carried 3-0.

Dusten Rolando, County Engineer, provided his timesheet and foreman’s minutes.  Rolando updated the board on the asphalt project on Gilbert St.  Dougherty road is finished.  The Kepple bridge will be deck poured at the end of the month.  The T38 shouldering has not started yet.  Henkel Construction contacted to do the bridge south of B60 on Dancer Ave.  A day labor project on Echo Ave to put in a double “T” is set on Friday. B57 should be open today; there are about five or six culverts to do on that road.  Rock resurfacing started yesterday.  There were several buckles in roads due to the extreme heat.  Rolando handed out a pamphlet from the Kansas DOT that shows Federal Funds Exchange Program for Local Agencies.   Rolando holds an executive position on the Iowa State Engineer’s Association and is advocating a similar type program with Iowa.  Bike signs for county roads will be discussed at the June 28 meeting. 

Kamm/Kuhn moved to appoint Tami Vetter as a Commissioner on the Zoning Commission to fill a vacated term expiring December 31, 2013.  Motion carried 3-0.

Kamm/Kuhn moved to reschedule a public hearing on June 28 at 10 a.m. for a petition to rezone and an application for approval of a final subdivision plan from the Carville Cabins Homeowners’ Association for the Carville Addition.  Motion carried 3-0. 

Supv Dunkel discussed credit card charges with Bob Lincoln, CPC/Case Management Director. 

Lincoln informed the Board that he has met with Wright County about joining County Social Services.  Representatives of the Wright County Board of Supervisors will be attending the June 29 CSS meeting. 

The public hearing regarding an Application for Approval of a Final Subdivision Plan from Gaylen Hicok and Gloria Frerichs for the Woods Addition, minor subdivision, opened at 10 a.m.  The Auditor reported that there were no written or oral comments reported prior to the meeting.  Tom Schwab, Zoning Commission Chair, provided an oral report of the hearing held at 9 a.m. where the Zoning Commission approved the final subdivision plat for one lot.  The hearing closed at 10:02 a.m.  Kamm/Kuhn moved to approve Res #16-11 for Woods Edge Addition, a minor subdivision, pursuant to Section 354.8 of the Iowa Code.  Motion carried 3-0.

The Board opened discussion regarding Drainage District #12.  Don Etler, engineer with Kuehl & Payer, provided an overview of drainage district practices over the years.  Property owners Nick Bjelica, Donald Hoeft, Doug Hoeft, Brian Voelker and James Martin were present at the meeting.  Discussion included how drainage problems should be reported, the Board of Trustees responsibilities, the difference between repairs (restoration to the original capacity) and improvements (increase the capacity/efficiency), reclassification of properties, engineer’s reports to determine needs, hearing requirements, options to pay assessments over 20 years, how one property owner within the district can force a repair and if there is an improvement, that half of the land owners who control 70% of the land can remonstrate against the improvement, causing no action to be taken.  Etler and property owners in attendance suspect the system is too small.  Doug Hoeft reported that roughly 90% of the concrete tile is filled with dirt.  James Martin told of the problems in the springtime he has with standing water and commented he has made several fixes to the tiles in the past.  Rolando provided records of past assessments with the last assessment in 2001.  Don Hoeft reported that any repairs made have been band-aids and he has seen several blowouts of the main as early as in the 1950s.  Etler commented that repairs are generally pretty easy but if improvements are made, the effect it would have on wetlands in watersheds has to be considered and often cause delays in projects for years.  Federal Government processes are necessary to take property out of wetlands; Etler offered to assist Martin.  Etler estimated that a reclassification would likely cost around $3,000 and hearings are required.  After reviewing a 1985 estimate from Rolando’s file and adding a buffer at today’s costs, Etler estimated it would take $125-150,000 to replace the drain.  Don Hoeft recommended the board appoint an engineer to put together a report on the review of the district.  Etler said that would include reviewing the drainage district records, surveying the land, talking to landowners, gathering tile maps showing tile lines added by landowners, and putting together a report with repair and improvement options at a cost of $10-15,000 to the landowners plus more for legal costs, raising the price to up to an estimated $20,000.  Supv Kuhn asked if this is what the property owners wanted and the consensus was to proceed with the study.  Etler asked property owners to provide tile maps to the Auditor who will forward them to him.  Pending no hang-ups on wetlands, the project could be done by next year.  Kamm/Kuhn moved to appoint Kuehl & Payer to do an engineer’s report on repairs or improvements to drainage district #12.  Motion carried 3-0.    

Cerro Gordo Supervisors Jay Urdahl, Robert Amosson, and Phil Dougherty, and Floyd County Board of Supervisors, via telephone conference call, discussed joint drainage district #6 (Floyd)/#56 Cerro Gordo.  Pictures of tile problems were available for each county as well as a work order for the most recent repair provided by Rolando.  Billy Fett, property owner, commented that he would rather have an open ditch on his property in effort to reduce costs.  Discussion included the rail road’s requirements to replace a culvert if needed, Fett’s share of costs on a recent assessment, a possible need to do a reclassification, and services that Etler could provide.   Amosson/Urdahl motioned to appoint Don Etler, Kuehl &Payer, to do a preliminary study on DD #6/#56 to see what the scope of the work should be and then the joint board can determine what options to take.  Motion carried 6-0. 

A motion was made by Supervisor Kamm and seconded by Supervisor Kuhn to adjourn.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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