Meeting Minutes
6/28/2011

Floyd County Board of Supervisors Meeting

June 28, 2011, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for regular session at 9:00 a.m. on Tuesday, June 28, 2011 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv. Kamm, and Supv. Kuhn.

Kuhn/Kamm moved to approve the agenda as presented.  Motion carried 3-0. 

Public Comment:  Roger Ritter spoke to the Board about a tile drainage issue in Drainage District #9 caused by a property owner not maintaining his tile.  The Board will visit with the County Engineer about the issue.

Kamm/Kuhn moved to approve minutes for June 13, 14, and 20, 2011 as presented.  Motion carried 3-0.

Kuhn/Kamm moved to approve the following claims:  County #3587-3758, Secondary Roads #13473-13510, MH-DD #59379-59383 and Drain #7.  Motion carried 3-0. 

Ellyn Dix, The Main Event, spoke to the Board about the Tent Camp the Cedar, “Damn Dinner” event that is intended to be held on August 5 on city, county and City Improvement Association properties located north of the courthouse.  Dix stated that wine and Iowa beers under The Main Event’s liquor license and food catered by a licensed vendor will be sold.  Signs that read “no open container beyond this point” and “no smoking” will be posted at certain locations.  People will also be assigned to monitor entrances/exits to assure no alcohol leaves the area.  Dix showed a brown paper bag diagram of the utilized area.  The Auditor spoke to the County Attorney about the city’s request to acknowledge that alcohol will be served and whether or not the county would require fencing around the property; the attorney responded that a letter to the city include that the county consents to the use of the property and assumes that the city will enforce any licensing and other requirements or conditions be met by Dix since the event is being held within their jurisdiction.  Dix still needs to provide the county with a certificate of liability naming the county as additional insured and she commented that she could do so yet the same day.  Kuhn/Kamm moved to send a letter to the City of Charles City regarding the board’s support of the event and permission to use of the county property stipulating that the city, as the licensing jurisdiction, make sure that any conditions are met in accordance with Iowa Code and city ordinances.  Motion carried 3-0.

The Board reviewed KIMT’s request to sign a waiver with General Electric Capital Corporation based on an oral agreement from the early 2000’s to put a camera on the courthouse roof and use our internet.  The Auditor had the County Attorney review the agreement and he reported that he had no concerns and suggested leaving the “fill-in” line for the date of the oral agreement blank.  Kuhn/Kamm moved to table action regarding the Waiver and Consent to Collateral Assignment between Floyd County and General Electric Capital Corporation until questions can be answered about what is meant by the oral agreement and a certificate of liability insurance from KIMT could be obtained.  Motion carried 3-0. 

Kuhn/Kamm moved to approve the Report Form for Community Foundation Grant with Floyd County as the Sponsor for the Floyd County Fire Fighters Association to purchase cellar nozzles.  Motion carried 3-0.

Kamm/Kuhn moved to approve Res #17-11 a Resolution of the Floyd County Board of Supervisors Establishing Fund Balance Policies as required by GASB 54.  Motion carried 3-0.

Kuhn/Kamm moved to table Res #18-11 a Resolution of the Floyd County Board of Supervisors Establishing GASB 54 Committed Fund Balance until more information on options to commit funds could be maintained.  Motion carried 3-0.

Kamm/Kuhn moved to approve Res #19-11 Appropriations, reflecting 90% and 100% of certain departments.  Motion carried 3-0.   Supv Kuhn commented that this puts people on notice regarding strategies to insure that Floyd County’s fiscal house remains in order. 

Kamm/Kuhn moved to approve Res 20-11 Public Purpose Service by County Expenditures for Economic Development.  Motion carried 3-0.

Kamm/Kuhn moved to approve Res #21-11 Interfund Operating Transfer of $16,748 from the General Basic Fund to the Conservation Reserve Fund to be used for Conservation Capital Projects.  Motion carried 3-0.

Kuhn/Kamm moved to appoint Larry Hicok to the Conservation Board to a second 5-year term starting July 1, 2011.  Motion carried 3-0.

Kamm/Kuhn moved to approve Ron Munshower to a third 3-year term to the Veterans Affairs Commission starting July 1, 2011.  Motion carried 3-0.  Supv Kuhn commented the Board attempted to comply with the upcoming gender balance law but was unable to find a female to take the position.

The public hearing opened at 10:05 a.m. regarding the a Petition to Rezone and an Application for approval of a Final Subdivision Plat from Carville Cabins Homeowners’ Association.  The Auditor reported that she received no written or oral objections to or support of the petition and application.  Tom Schwab, Zoning Commission Chair, commented that the Commission had the Zoning meeting last month and approved both items and there were no attendees other than the applicant and legal representation at that meeting.  However at today’s meeting they did have two parties attend the meeting, one being Roger Sutton where they discussed a lateral septic issue that is a civil matter and had no bearing on the Commission’s objectives and Mr. and Mrs. Phillip Destwal who questioned an easement with the Sutton property and line stakes that may have been moved but also was determined to not be an issue for the Commission to deal with but the parties could handle the issue between themselves.  Jeff Sherman, Zoning/E911 Addressing/Sanitarian Director, commented that any septic issues would be addressed at the time of transfers of property from the Association to the purchasers of lots.  Sherman also commented that two properties have brought septic systems up to standards.  Frank Rottinghaus, County Treasurer, stated that two tax bills for Building On Land Owned By Another (BOLOBA) have not been paid.  Kit O’Donohue said there were not taxes owned by the Beans and believes the BOLOBA taxes would be collected through abstract findings and legal descriptions. Rottinghaus commented that he is not sure if that would resolve the issue.  The hearing closed at 10:10 a.m.  Supv Dunkel commented that the zoning hearing had been rescheduled at the recommendation of the County Attorney due to a wrong legal description being published for the first hearing.  Kamm/Kuhn moved approve Res #25-11 a Petition to Rezone and Carville Addition Subdivision, approving the rezoning of property from AG to R-1 and the final Subdivision Plat.  Motion carried 3-0. 

Kuhn/Kamm moved to approve Res #22-11 Interfund Operating Transfer of $83,944 from the General Basic Fund to the Secondary Road Fund.  Motion carried 3-0.

Kamm/Kuhn moved to approve Res #23-11 Interfund Operating Transfer of $816,056 from the Rural Services Basic Fund to the Secondary Road Fund.  Motion carried 3-0. 

Kamm/Kuhn moved to approve Res #24-11 a Resolution by the Floyd County Board of Supervisors To Terminate Membership Established by the North Iowa Juvenile Detention Services Multi-County Articles of 28E Agreement.  Motion carried 3-0.

Kamm/Kuhn moved to set a special assessment rate at 6% interest on County assessments, such as drainage districts, for FY12.  Motion carried 3-0. 

Kuhn/Kamm moved to approve the FY12 wage/salary certifications for county employees as verified by the County Auditor.  Motion carried 3-0.

Kamm/Kuhn moved to approve the County Engineer’s Employment Contract and Agreement for July 1, 2011 through June 30, 2012.  Motion carried 3-0.

Dusten Rolando, County Engineer, provided foreman’s minutes.  Culvert projects were discussed.  Contract rock is being put down.  Kepple’s bridge should be poured this week.  The shouldering project will likely start after July 4th.  Henkel will start on Dancer Ave next week.  The Gilbert St and Shadow Ave projects are completed and look very nice.  Midway Road will probably start in August.

Rolando and the Auditor provided minutes and notes on Drainage District #9 on work that has been done within the district and reports from Roger Ritter.  Rolando commented that the area needs more work than what he can do with his people.  The Board will schedule a drainage district meeting in the near future to hire a drainage engineer to assess the problems.

Rolando commented that since there is no detriment to a county road south of Rockford where water is adjoining he roadway and since there is no damage to the traveled portion of the road he cannot intervene with the problem on private property causing the problem.

Kamm/Kuhn moved to adjourn.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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