Meeting Minutes
7/25/2011

Floyd County Board of Supervisors Meeting

July 25, 2011, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for workshop at 9:00 a.m. on Monday, July 25, 2011 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv Kamm, and Supv. Kuhn.

Kamm/Kuhn moved to approve the agenda as presented.  Motion carried 3-0.

Supv Kuhn attended a FMC Empowerment retreat on July 12 where the Board approved FY12 budgets and participated in workshops for programs/services for children ages 0-5. 

Norm Klemesrud, County Attorney, updated the Board on conversations with the Chris Wallace, attorney for MZ4 LLLP, regarding the purchase of half of the dam in Rockford.  Klemesrud reports that Mrs. Zeran wants to sell the dam only, excluding the spillway, retain property rights of the riverbed and would like a contract within two weeks.  It is understood that Mrs. Zeran has a potential buyer for the millhouse property.  Discussion including staying with the latest agreement to purchase the part of property including the dam that is west of the millhouse, requesting MZ4LLLP to quit claim the dam with no money offer, potential conflicts with obtaining grants without ownership, continuing negotiations with Mrs. Zeran’s attorney, and following up with the City of Rockford to see if they are interested in accepting a donation of the County’s portion of the dam and park. 

Harry White, mayor of Rockford, presented proposals to either purchase or have permission to use two properties within the city limits of Rockford.  The Board would like action on the disposition of the properties on the agenda for August 23. 

The Board discussed the following courthouse projects:

1)       Pulling a committee together for putting “Floyd” back on the courthouse.  Discussion included funding the project, how many people to serve on the committee, and meeting code requirements.  The Board will appoint a committee and define perimeters of the committee at tomorrow’s regular meeting.

2)       The Auditor informed the Board of a potential mold problem in the Veteran Affairs office.  Jeff Sherman, Board of Health/Sanitarian, inspect the area and reported that there could be mold under some carpet areas and suggested having an area of carpet removed to see and if there is to consider tiling the office rather than carpeting. The Board suggested purchasing a dehumidifier at this time and will consider tiling, rather than carpeting, the office at a later time. 

3)       John Howe, Custodian, provided a plan to improve the north entrance of the courthouse.  The plan includes a canopy, planters, and additional bench areas.  The Board gave the Howe permission to investigate the cost of the project. 

The Auditor provided a Bid Request for Asbestos Survey & Monitoring of Abatement with Proposed Form of Contract for the Board to review.  This is the first phase of the demolition process for the two homes accepted for property acquisition through the Hazard Mitigation Grant Program. This will be acted upon at tomorrow’s regular meeting. 

The Auditor provided the Board with proposed changes to County polling places to coincide with the City of Charles City’s proposed changes from four to three sites within the city limits.  The City has had their first reading and will continue readings, a public hearing, and vote on their ordinance change by August 15 to meet the September 1 deadline with the Secretary of State.  The County will also need to go through the same process by October 15.  The Auditor met with the School Superintendent to discuss using the same three Charles City polling places for school elections, closing Colwell for school elections, relocating Niles and Cedar Township voters to Floyd which is the same polling place for County elections, and having Chickasaw County-Charles City School District voters vote in Charles City.  Since the School Board is not elected by districts, the Commissioner of Elections/County Auditor determines the polling places for school elections. 

The Auditor provided information on tape recorders that would allow uploading Board of Supervisor meetings to the website in audio format for $53.99-59.99 or audio/text format for $199.  Discussion including transparency of government by offering recordings to the public through the website, video recording meetings, differences between typed minutes versus recordings, and if the public would even listen to the recordings since so few people attending meetings to make public comment.  The Board requested the Auditor contact Schneider Corp, the website host provider, to see if there would be any costs associated with storing meeting recording files on the website. 

The Auditor informed the Board that the Homestead, Military Exemptions, Elderly Credits, Ag Land and Family Farm state appropriations have not been released to counties yet but are expected to be released this week.  The Auditor has an agenda item for tomorrow’s Board meeting for action on the county’s funding of these programs in hope to have information from the state by then.  Counties cannot process property tax statements until information is released from the state and county funding is approved by the Board.

The Board noted the hiring of Caitlyn Patrie for the night shift part time jailer position starting July 21 at 11:58/hr and increasing to $12.58/hr after becoming state jail certified. 

The Board noted the resignation of Ronald Muff as a Board of Adjustment member effective July 19, 2011.  The Board discussed filling the 5-year unexpired term that ends December 31, 2011. 

The Board discussed employee evaluations for department heads who report to them or other boards. 

The Auditor needs to make the Board’s proposed changes to the Employee Handbook and will provide it to the Board for review at a future workshop meeting.

Kuhn/Kamm motioned to adjourn.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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