Meeting Minutes

Floyd County Board of Supervisors Meeting

August 8, 2011, 9:00 AM


The Floyd County Board of Supervisors met for workshop at 9:00 a.m. on Monday, August 8, 2011 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv Kamm, and Supv. Kuhn.

Supv Dunkel attended the county department head meeting where attendance is down, a Foster Grandparents meeting, a SW TIF District meeting where they talked about some ditch work, a NIVC meeting, a Communications meeting and E911 meeting where they heard an update on the new Shieldware system and discussed some E911 addressing recommendations for subdivisions. 

The Board discussed the failed dam at Rockford and noted that after last Monday’s BOS meeting Mrs. Zeran backed out of negotiations to sell the east half of the dam to the county.  Doug Schroeder, Conservation Director, provided an e-mail from Jon Garton, Department of Natural Resources, regarding requirements if the county were to remove the county-owned side of the dam.  Garton finds no rules to prohibit the removal but presented potential hazards to recreational use of the river that could be mitigated with signage or diversion structures on the river and stream channel degradation which would need to be monitored and may require some stabilization armoring; the DNR would have no choice but to work directly with the owner of the east side of the dam to address any concerns caused by the remaining portion of the dam.  Garton suggests the county contact Jim Kelley, Corp of Engineers, for permit requirements.  Supv Kamm informed the Board that he received a call from the person who is buying the millhouse from Mrs. Zeran and commented that the person did not know about the dam issues.  Harry White, Rockford mayor, commented that the utilities have been transferred into another person’s name.  Schroeder commented that he would like to see a more complete ending to the project than just taking care of our side.  The Board’s preference is to not remove the county-owned side of the dam leaving an unattractive area on the river but rather work with the new owner if they are agreeable to sell the east half allowing more potential for the county to obtain grants to do the project right.  Supv Dunkel commented that the county would sell the west half of the dam to the owner of the millhouse or anyone else but whatever is done, that it be resolved quickly.  The Board would like Schroeder to pursue conversation with Nate Hoogeven, DNR, and Jim Kelly, Corp of Engineers, on permits and contact the Rockford city clerk on whose name is on the utilities. 

The Board reviewed information on three county-owned parcels in Rockford, according to the county GIS system.  The Auditor’s office tracked part of one of the parcels in T15-S95-R18 that the city of Rockford would like to own and found deeds to support that it was properly conveyed by the railroad to the city in 1959 so it will be corrected.  Another portion of the same parcel in T14-S95-R18 was acquired through tax sale and later transferred by deed with inappropriate conveyances.  White commented that the city of Rockford would be interested in the portion of that parcel that lies west of the railroad tracks.  The Auditor is waiting to hear back from Mark Biggs as he will have an interest in acquiring the property that lies west of the Shell Rock River to the east side of the tracks.   The Auditor will also inquire with another party to see if they have interest in a portion that lies east of the river.  A second parcel located on Main Street acquired by tax sale has one foot of property running through a building owned by Fischer Chevrolet.  The Auditor will contact Fischer’s to see if they would like to pursue ownership of the parcel.  A third parcel land locked by property owned by Al and Mary Kloberdanz was also discussed.  The Auditor will contact Koberdanz’s to see if they are interested in acquiring the property.  The Auditor spoke with the County Attorney about the process of properly disposing of two of parcels through public hearings and will bring more information to the Board after speaking with interested parties. 

Jeff Sherman, Zoning/E911 Addressing/Sanitarian Director, presented proposals for a new vehicle budgeted to be paid from the Zoning and Board of Health departments.  Sherman would like to purchase a 2012 Jeep Patriot for $19,841.  Sherman researched state bids and other dealer offers but found the Jeep with Ebert’s to be the best deal.  Discussion included what to do with Sherman’s old Ranger pickup and the old Dodge pickup used by the custodians, keeping the Ranger for Sherman’s assistance to use or having her use the county car or her personal vehicle when necessary, getting rid of the Dodge and having the custodians use the Ranger, getting rid of both vehicles if the box of the Ranger will not hold four pieces of election equipment, and having Sherman see if Public Health will pay for the hitch and wiring since that is being added to hall a PH trailer. 

The Board reviewed the 28E agreement for County Social Services.  The purpose of the agreement is to add Wright County to the Mental Health/Developmental Disabilities region. 

The Board discussed courthouse projects and concerns.  1) The compressor of the air conditioner in the Magistrate Courtroom is failing, the unit is freezing up and efforts to find a replacement to fit the window dimensions and BTUs to accommodate the area have failed.  Judge Dettmer requested additional air conditioners for the courtroom and the judge’s chamber but the Auditor informed her of concerns of adding more wiring to the current wiring system and hopes that the county would be successful in grants for a heating/cooling system which would eliminate air conditioners and strain on the wiring system.   A portable air conditioner is being used temporarily in the judge’s chamber. 2) Plaster work needs to be done in the closet of the Magistrate judge’s chamber.  The Auditor believes the water problems were resolved after the completion of last fall’s brick replacement project but Dettmer thinks it still leaks.  The Auditor will follow up with that as well as some cleaning/dusting issues.  3)  A leak in a jail cell and the deputy’s office are being looked at by Janssen Waterproofing.  Hopefully they can do a patch job that will hold until next year’s roof replacement project.  Lisa Adelmund, Chamber/Revitalization Financial Project Coordinator, spoke of her research on doing a “green roof” and potential grants, such as the Energy Center.  4) Perry Novak Electric had to put in heavier wiring for a new air conditioner replacing one that quit working in the Treasurer’s office.  The new air conditioner fits the panel which often has to be replaced when changing out air conditioners.   

The Board discussed setting a hearing and first reading of an ordinance establishing the voting precincts of Floyd County.  The Auditor suggested the Board set the first reading for August 23 or September 13, either date would allow the Board to have three readings, if needed, to meet the October 15 state deadline. 

In response to the Board’s request to process less hand written claims, the Auditor informed the Board that Flex Cafeteria Plan payments can be made during the normal claims process rather than by a hand written claim.  Supv Dunkel commented that he visited with attendees of last week’s Department Head meeting about the Board seeing lots of credit card bills and training/seminar registrations submitted for hand written claims.  Dunkel informed attendees that if they are justified, the Board has no problem but if a department head is just not paying attention to detail, they may put the cost burden of credit card late fees/penalties personally on department heads and have department heads foot the costs of additional registration fees when enrollment isn’t made timely.

The Auditor informed the Board that Schneider Corp, the county’s website host provider, would have a fee to upload tape recordings of meetings to the county website but they need to know the size of the file before than can provide an estimate of the service.  Justin DeVore suggested that the cost should be less than $100/year and offered to bring an MP3 recording device to record a meeting so we could have an idea of the file size.  Dunkel commented that the county has had no past complaints about meetings and questioned if recordings meetings was necessary based on one recent complaint.  Supv Kuhn commented that it makes sense to provide the public access to information.  Supv Kuhn suggested recording tomorrow’s meeting. 

Each Board member has completed employee evaluations for department heads who report to them or to other boards/commissions.  The Auditor will compile the results for next week’s workshop.  The Auditor informed the Board that she briefly spoke with Mike Galloway, attorney with Ahlers & Cooney, about the Board doing evaluations on employees who are hired by boards/commissions other than the Board of Supervisors.  Galloway suggested if the supervisors decide to do this that they provide the results to the department head’s board/commission as information only if they do not have supervisory roles over the department head.  Supv Dunkel commented that he thinks it is important for the Board to evaluate those department heads so the other boards/commission know the supervisors perspectives since the supervisors are the ones who have to sit in a court room defending the county in lawsuits. 

Future agenda items:  1) Auxiant reps will attend next Monday’s meeting for a health insurance mid-year review and discuss potential amendments to the plan.  2) Recognize fallen soldier, Jon Tumilson.

Kamm/Dunkel motioned to adjourn.  Motion carried 3-0.


ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors


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