Meeting Minutes
8/15/2011

Floyd County Board of Supervisors Meeting

August 15, 2011, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for workshop session at 9:00 a.m. on Monday, August 15, 2011 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv. Kamm, and Supv. Kuhn.

Kamm/Dunkel moved to approve the agenda as presented.  Motion carried 3-0. 

Supv Dunkel attended a Kiwanis meeting where attendees were interested in hearing the status of the failed dam at Rockford and the courthouse façade, a Community Revitalization meeting, and a FMC Landfill meeting where they discussed electrical wiring requirements for a new storage/workshop building.

The Board discussed joining the Iowa Drainage District Association.  Supv Kamm will find out more information on benefits to join the association.  The Board also discussed water issues with DD #1.  Supv Kamm and the Auditor will work on questions for a drainage district survey through the ISACA website. 

The Auditor informed the Board that one of the prospective bidders for the county’s Asbestos Survey & Monitoring of Abatement project requested less restrictive bonding requirements since two homes is considered a small project.  The Iowa Homeland Security demolition representative said it would be appropriate to only require a certified check for the contractor awarded the project and that an addendum to the Bid Requests for Asbestos Survey & Monitoring of Abatement with Proposed Form of Contract would be necessary.  The Auditor provided a copy of the addendum that was mailed last week to the prospective bidders. 

Supv Kuhn arrived at the meeting at 10 a.m. 

The Board reviewed the compiled employee performance appraisals for seven department heads.  Assignments were made for a supervisor to meet one-on-one with four department heads to review the evaluation and have the document signed and returned to the Auditor to be placed in the employee’s personnel file.  For department heads who report to other boards/commissions, Supv Dunkel will send a letter with a copy of the appraisals to the chair of each board/commission for review/information.   

The Auditor informed the Board that Mary Mooberry, Elections Clerk, will be retiring effective September 16.  Discussion included the Board’s intentions to review departments for areas where expenses can be reduced, sharing a clerk with another department, or hiring a part-time person rather that a full-time person.  Until November 2004, the auditor’s office had three deputies which was then reduced to two deputies and one part-time clerk in early 2005 and later in 2005 the clerk’s position was increased to full-time due to the demands of the office.  Since then the Auditor stated that the office has increased responsibilities, such as additional voter registration and election processes, passports, and safety committee work, in addition to learning new drainage district software and census redistricting deadlines.  Frank Rottinghaus, County Treasurer, was asked if it would be feasible to share a clerk from his office and commented that it would be difficult to schedule staff to work in both offices.  Since the position has been previously approved and budgeted for, the Auditor intends to advertise to fill the vacancy in hopes to have a new person hired as soon as possible so Mooberry can assist with training on the state’s IVoters database.     

The Board discussed the disposition of a Dodge and a Ranger pickup.  The Auditor reported that four pieces of election equipment will fit in the Ranger pickup box but custodians would rather have a full box to haul large limbs and occasional large loads to the landfill.  Supv Kamm suggested the Board keep the Ranger pickup rather than selling the Dodge and Ranger and then purchasing a pickup that would be more economical than the Dodge but still have a full box; Supv Kamm offered to haul large items with his pickup if needed.  The Board will act on the disposition of the pickups at a future meeting.  The Auditor will check on the arrival of the new vehicle for the Zoning/Board of Health departments. 

The Board noted the fees collected by the Clerk of Court’s office for the month of July.

The Board discussed EMC’s request to run all workers compensation claims through them rather than the county’s practice of self-funding smaller claims.  Supv Dunkel suggested trying it to see what effect it has on future premiums and mod ratings.  

Doniella Jarvela, Auxiant representative, and Bob Lindsay, Trissel Graham & Toole Group Benefits, Inc. representative, and the Board discussed language in the County’s health insurance plan that does not allow coverage for claims of members/spouses/dependents who are injured while employed in other non-county occupations for profit, such as farming or self employed businesses.  Jarvela provided alternative, less restrictive language options.  Lindsay said the current language is standard in most policies and does not recommend changing it due to increased exposure/risk/costs to the county but rather suggests educating employees on coverage limitations so employees can seek workers compensation coverage through the other occupation or supplemental plans such as AFLAC, as the employee deems appropriate.  The County needs to feel comfortable with whether or not to cover other occupational injuries under the county’s plan taking into consideration potential risks and public funds.  Discussion also included covering a specific denied claim which may be inappropriately filed as a non-county/other occupation injury. 

Previous to today’s workshop, Supv Kuhn provided Jarvela legislative language regarding autism.  Jarvela explained difference in diagnosis as mental versus behavioral diagnosis with respect to what may or not be covered for autism.   

Lindsay will come to the September 19 workshop meeting to review covered claims, limitations, and exclusions of the county’s plan with the Board.  The plan has had six amendments since 2007 and will consider a revised plan document for January 1, 2012.

Future agenda items:  departmental cost saving initiatives, review of FLSA exempt/non-exempt employees and IRS rules for county-owned vehicles.

Kamm/Kuhn moved to adjourn.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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