Meeting Minutes
8/29/2011

Floyd County Board of Supervisors Meeting

August 29, 2011, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for special session at 9:00 a.m. on Monday, August 29, 2011 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Dunkel, Supv. Kamm, and Supv. Kuhn.

Kamm/Kuhn moved to approve the agenda as presented.  Motion carried 3-0. 

Supv Dunkel attended the County Social Services meeting and an Enterprise Zone meeting where they discussed the opening of the chicken processing plant.  Supv Dunkel also attended an auction of properties on Gilbert St where there were concerns of the properties being a nuisance; one property was sold, one was not.  Supv Kamm attended a Mitas event last week; Mitas presented a check to the Sheriff.  Supv Kamm also attended an Area Development meeting.  Supv Kuhn attended the FMC Early Childhood Iowa meeting where they reviewed a survey regarding impressions of how the agency is doing in meeting the needs of children up to age 5.  Supv Kuhn mentioned that he received a call from Bill Schmidt, an Omnitel board of director, and others in the community regarding Supv Dunkelís opinion letter in the newspaper regarding federal grants, whether or not the Board has the same position as Supv Dunkelís, and the relationship of the grant for Omnitelís project compared to other community projects funded by grants.  Supv Dunkel suggested that Omnitel reread his letter and that the letter was written as his opinion and was signed as a rural resident, not as a county supervisor. 

Harold Haus and Ron Munshower, Veteran Affairs Commissioners, and Marci Hall-Jacobsen, VA Director, presented information regarding the local requirements of spending the $10,000 state allocation for FY12, minimum requirements for county VA offices, and audit requirements following a grant year.  Kuhn/Kamm moved to approve the chair to sign a letter to the state acknowledging that the Board has received information regarding the state requirements for the countyís VA office and expenditure guidelines for the state allocation of $10,000.  Motion carried 3-0.

Hall-Jacobsen commented that she has been contacted by the Iowa Workforce Development office about making a computer for veterans accessible from the county VA office since they are closing the local IWD office.  IWD would bring in and set up a computer and would only need access to the countyís internet. Hall-Jacobsen said this would be beneficial to have applications printed and placed in veterans files to support they are seeking employment.  The Board agrees this would be a great service for veterans.  Supv Kuhn commented that the legislature is pursing blocking the closure of the IWD local offices. 

The Auditor mentioned that she had Rod Hillegas, Hillegas Flooring, look at the carpet in the VA office.  Hillegas does not believe there is mold in the carpet but rather thinks the odors in the office are due to the room being closed up with no fresh air circulation.  Discussion included possibly tearing up the carpet to see if there is mold and then having to replace the carpet or install tile, a noise factor to consider if tile is installed rather than carpet which would absorb the noise, installing an air exchange system, benefits of using the dehumidifier, opening up windows if possible to get fresh air in the office, circulating the air for the air conditioner from outside rather than from within the office, cleaning the carpet, unplugging the refrigerator to see if it has a compressor/odor problem.

Kamm/Kuhn moved to approve the Nationwide 457b plan amendments to include employee contributions to Roth 457b plans and additional product and service to help employees transition into retirement or between jobs.  Motion carried 3-0. 

Kamm/Kuhn moved to table action regarding abatement of taxes for the Charles City flood buyout homes until the city of Charles City can provide information to show how the taxes were prorated and accounted for at the closing of the properties.  Motion carried 3-0. 

The Board discussed a letter received from the Iowa Department of Transportation regarding any environmental issues the county may have with a potential future project at US Hwy 18/218 and Iowa Hwy 27 corridor at Floyd.  Supv Dunkel will visit with Jeff Sherman, Zoning/E911 Addressing/Sanitarian Director, to see if he has any concerns and then have the Auditor respond accordingly to the IDOT. 

At the September department head meeting, Supv Kamm will inform department heads about the boardís review of the countyís budget and expectations of department headís to consider ways to contain cost within their departments.  The Board discussed conducting mid-year reviews with department heads and other ways to contain costs.  The Auditor will provide cash balances by fund and by department for board review at a future workshop meeting going two years back and through the FY12 budget year.  

Supv Dunkel questioned consistency of office hours at the courthouse and what influence the Board has with requiring certain office hours.  Some offices close due to work conducted outside of the office or because of being short of staff.  Supv Kamm will inquire at next weekís department head meeting about why department heads close and whether it is routine or sporadic.   

Future agenda items:  Drainage district meeting regarding DD #9 and DD# 12 with Don Etler, Kuehl & Payor engineer, conference call with Cerro Gordo County Board of Supervisors for DD #6, courthouse building electrical needs/issues, and using a broker to gather health insurance quotes.

Kamm/Kuhn moved to adjourn.  Motion carried 3-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Warren K. Dunkel, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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