Meeting Minutes
4/2/2012

Floyd County Board of Supervisors Meeting

April 2, 2012, 10:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for special session at 9:00 a.m. on Monday, April 2, 2012 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Kamm, Supv. Kuhn, and Supv. Dunkel.

Kuhn/Dunkel moved to approve the agenda as presented.  Motion carried 3-0. 

Supv Dunkel attended a Revitalization/Business Improvement meeting where grant applications for the previous Blue Cube building were approved and stated there are good things happening on Main Street, Charles City.  Supv Kuhn mentioned that there will be an Upper Cedar River Watershed Management Improvement Authority meeting on Wednesday at 6 p.m.

Supv Kuhn presented information and an application with the IIHR – Hydroscience & Engineering and the Iowa Flood Center at the University of Iowa/Request for Information to implement and evaluate Iowa Watershed Projects to assist with ongoing disaster recovery programs following the floods and tornados in 2008.  The University was awarded $8.8 million to plan, implement and evaluate watershed projects.  Three or four watersheds, no larger than a HUC 8, will be selected to partner with IIHR/IFC in completing a hydrological assessment and from those, a minimum of three smaller areas will be identified as areas for the construction of watershed projects.  Dunkel/Kuhn moved to approve the IIHR – Hydroscience & Engineering and the Iowa Flood Center at the University of Iowa/Request for Information application.  Motion carried 3-0. 

Kuhn/Dunkel moved to approve Amendment Number One, Planning Grant Agreement Between Iowa Homeland Security and Emergency Management Division (HSEMD) and Floyd County extending the Floyd County Acquisition DR-1763-012 grant completion date to October 30, 2012.  Motion carried 3-0.

The Board will call the fund for donations to put “FLOYD” back on the courthouse the “Floyd” Courthouse Sign Fund.  The Auditor will work on a pledge form and verify with the County Attorney that a tax deductible letter can be provided to recipients or seek another avenue for the deduction.  There have been several verbal pledges for the project.  This subject will be put on future workshop agendas to update the efforts for the project.

Dunkel/Kuhn moved to approve the PayDirect Services Agreement through Polk County for services between Metavante Corp and Floyd County to process credit card and e-check services and authorize the chair to sign the contract.  Motion carried 3-0.

The Board discussed the partially self-funded health insurance claims process with our new third party administrator, EBS, where claims are processed daily versus the previous self-funded provider, Auxiant, where claims were processed two times a month.  The daily processing causes numerous hand-written claims and in effort to minimize the frequency the Auditor suggested maintaining a small fund balance through EBS’s account for Floyd County.  The Auditor explained the tracking/reconciliation processes at the county level and believes the resolution the Board approves at the beginning of the year is sufficient.  With the county not having control over those funds, Frank Rottinghaus, County Treasurer, would like to have a specific Board resolution identifying the process and setting a limit to send to EBS.  The Auditor will visit with the Treasurer about proposing a resolution to the Board for review.

Randy Janssen, Janssen Waterproofing, presented contracts for a brick replacement project on the west side of the building and a complete renovation of the west side steps and stone buttresses.  Kuhn/Dunkel moved to approve a contract for $16,787 for the west entrance steps and stone buttresses project.  Motion carried 3-0.  Dunkel/Kuhn moved to approve a contract for $88,495 for a west wall exterior brick replacement project with amended language to add/deduct for $12/brick.  Motion carried 3-0.  Janssen intends to have the projects completed by June 30, 2012. 

Janssen offered to donate the use of his lift equipment to put the “Floyd County Courthouse” letters on the front of the building as long as that project can be coordinated with the projects on the west side of the building.  Janssen commented that the proper method to mount the letters is to drill the holes and use a good silicone or epoxy.  He would like to be included in the process to ensure the letters are affixed properly so as to no cause damage to the brick work he completed last year. 

Electrical projects were discussed.  Tomorrow Perry Novak Electric will be doing electrical work for the Engineering Dept.  The Floyd County Association has requested to move the pop machine from first floor to second floor to catch more traffic flow.  This would cause wiring for a new plug.  Discussion including locating the machine on the south wall or behind the Auditor’s door and a suggestion was made to raise the price of the pop.  Novak will also prepare a proposal of electrical work from ground floor to fourth floor that will be used to prioritize upgrades for budgeting purposes. 

The Audit provided a schedule for CPR training on April 25 offered by EMC Insurance Companies. 

Plans for amending the UR-T1 Urban Renewal Plan, including tentative dates for Joe Myhre, NIACOG Director, to meet with the taxing entities and for the Zoning Commission to meet, were discussed.  Kuhn/Dunkel moved to approve Res #13-12 Setting Date for Hearing on 2012 Amendment to the Floyd County UR-T1 Economic Development District Urban Renewal Area for April 24 at 9:30 a.m.  Motion carried 3-0.

Future agenda items:  Fundraising efforts for putting “FLOYD” back on the courthouse.

Dunkel/Kuhn motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Douglas A. Kamm, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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