Meeting Minutes
4/9/2012

Floyd County Board of Supervisors Meeting

April 9, 2012, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for workshop session at 9:00 a.m. on Monday, April 9, 2012 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Kamm, Supv. Kuhn, and Supv. Dunkel.

Kuhn/Dunkel moved to approve the agenda as presented.  Motion carried 3-0. 

The Board will review claims individually on their own.

Supv Kuhn mentioned that the Watershed Management Authority meeting last week and a smaller group will be meeting on Thursday to review a proposed 28E agreement which will later be brought back to the larger group at a later date.  Supv Dunkel attended the monthly Department Head meeting.  Supv Kamm mentioned he spoke with Doug Schroeder, Conservation Director, regarding grant funding for the Rockford dam project.  Supv Kamm mentioned that the engineer he spoke with about the courthouse heating & cooling system and window replacement project will pull together some options and that there are state grants that may be available to fund our projects.

The Board discussed fundraising efforts to put “FLOYD” back on the courthouse.  Two pledge forms have been returned so far.  Outreach efforts to potential contributors including people, businesses, and community groups were discussed.  The intentions are to raise enough funds to cover the cost of the letters so they can be ordered ahead of time and be available for installation when the work is being done on the west side of the building. 

The Auditor updated the Board on electrical projects.  At this time, the FC Courthouse Employee Association does not intend to move the pop machine to second floor-south wall.  They will likely have a meeting to discuss raising the cost of the soda and may look at options to relocate the machine on ground floor, possibly across from the elevator.  Supv Dunkel commented that he thinks ground floor would be a better location.  Shawn Picht, Perry Novak Electric representative, is working on an assessment/proposal for electrical work on all floors of the courthouse.  Discussion included prioritizing wiring projects, not wiring for small appliances, writing a policy for electrical safety and energy efficiencies, and possibly having the Risk Management Committee assist with energy efficiences and policies. 

The Auditor updated the Board that EBS, the third party administrator for our partially self funded health insurance claims, will allow the County to process claims weekly, biweekly or monthly.  However, this is not the case with Flexible Spending Account (FSA) claims.  The Auditor and Treasurer have chosen to process the PSF claims every two weeks on a Wednesday.  This will eliminate the need to have a Board resolution or policy on excess funds kept with EBS. 

The Board noted the fees collected for March by the Clerk of Court, and the quarterly fees collected through March 31 by the Auditor, Recorder and Sheriff. 

The Board noted the receipt of a City of Charles City resolution authorizing a loan agreement and a general obligation corporate purpose note in a principal amount not to exceed $60,500 and providing for the levy of taxes to pay the same. 

At the request of the Board, the Auditor provided an update on lawsuits against the county.

Future agenda items:   Policy on the use of small appliances, electrical work and Risk Management Committee report on their efforts since the committee was formed.

Dunkel/Kuhn motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Douglas A. Kamm, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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