Meeting Minutes
2/5/2013

Floyd County Board of Supervisors Meeting

February 5, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv. Kuhn, Chair, and Supv. Schwickerath, and Supv Kamm.

Kamm/Schwickerath moved to approve the agenda as presented.  Motion carried 3-0. 

Update on various boards/commissions/activities since the last meeting:  Supv Kamm attended some meetings regarding the Tosanak Recreation Area.  Supv Schwickerath attended the Chickasaw County Board of Supervisor’s meeting last week to visit about sharing an Emergency Management Director but they are not interested.  Schwickerath also attended a regional workforce development and chief elected officials meetings where there were just some housekeeping discussions.

Schwickerath/Kamm moved to approve the Application for Use of Floyd County Courthouse Grounds from the Floyd County Diversity Committee to have Tim Laube, J&M Displays, use the parking lot for a fireworks display on February 10 to celebrate the Chinese New Year pending proof of required insurance and permission from the City of Charles City to set off the fireworks.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve the County Attorney’s recommendation for Assistant County Attorney’s with the acceptance of an unpaid leave of absence for Todd Prichard, newly elected state representative, and adjust William Barasel’s pay to an annual salary of $46,605 to work a minimum of 25 hours until Prichard’s return from the state’s legislative session.  Motion carried 3-0.

Schwickerath/Kamm moved to reduce the Compensation Board’s FY 14 salary recommendation of a 5% increase in the County Attorney’s salary and 3.75 increase for all other elected officials to 80% setting the county attorney’s increase at 4% increase, 3% for treasurer, auditor, recorder, and sheriff and to reduce the supervisor’s salary increase by 50% to 1.875% and also set all the other non-elected, non-bargaining increase to 3%.  Motion carried 3-0. 

Kamm/Schwickerath moved to set the FY14 county budget hearing for March 12 at 9:30 a.m.  Motion carried 3-0.

Kamm/Schwickerath moved to appoint Cathy McGregor to the North Cedar Aviation Authority to fill a vacancy for a term ending March 31, 2016.  Motion carried 3-0. 

The Board noted the receipt of a Development Agreement between the City of Marble Rock and Farmer Cooperative/Viafield for an expansion in the corporate limits of the city.

The Board reviewed bids for benches for the 3rd floor hallway.  Martzahn Woodworking has the lowest bid of $295/bench.  The Auditor reported that state court services is willing to pay for two of the four proposed benches but will not pay for the rugs suggested to go under the benches which cost around $150/rug. The Auditor will check on different sizes of rugs in effort to reduce that cost and notify Martzahn to proceed with construction of the benches. 

The Auditor updated the Board on EMC Insurance Companies conducted an ergonomics study or workstations throughout the county.  The study took longer than expected so EMC will return February 13 to finish the courthouse and visit Public Health at the Hospice building and Case Management at the DHS building.  While in Charles City, EMC also visited the CVTC to review some workers’ compensation issues and the Tosanak Recreation Area to inventory the site.

Supv Kuhn opened the discussion regarding sharing opportunities for the vacancy in the Zoning/Emergency Management office with the preface that the Board is considering several staffing issues during the budget review besides this area.  Dustin Rolando, County Engineer, Jeff Sherman, Zoning/E911 Addressing/Sanitarian Director, and the Board discussed having staff in the Engineer’s office assisting with a part time presence to assist with Sherman’s workload.  With the purchase of a new tablet lending itself to more timely electronic processing rather than having to return to the office to process paperwork, the Board expects the technology should ease some of the workload.  Sherman reports that he has a 3-month paperwork backlog.  Discussion included filling the position as part time instead of full time, continuing to fund the position through the Zoning and Board of Health departments, comparison of wages for office managers and assistance in the Engineer’s office, GIS workload, more of a physical presence and help with workload in Sherman’s office, feasibility to train someone during the interim, and evaluating the services verses revenue generated by the services and how services would be covered if not by Floyd County.  Supv Schwickerath commented that the Emergency Management Commission is still working on options to fill the Coordinator’s position which will not likely be filled until April.  Rolando stated that he will visit with his staff about supporting the position on a permanent basis.  During the interim of filling the assistant position, several departments have offered assistance to Sherman on a temporary basis.  The Board is asking for consideration to look at things differently, combine job descriptions and assistance to get Sherman caught up.

Ben Kostka, Travis Bartz, and Pat Shirley, Sheriff Deputies, and the Board discussed negotiations for the Floyd County Deputy Sheriff’s Association.  The Board countered the association’s proposed 3% increase in the step schedule from 73% to 76% of the Sheriff’s salary over a three year contract to a 0% increase in FY14 and 1% increase to 74% in FY15.  Salary comparisons of the financial impact of the proposed increases were reviewed.  Discussion included years of deputy experience, comparisons of salaries in other counties, potential changes in health insurance, and allowing five of the employee’s accumulated sick days to be used for ill family members rather than just time off for the employee being sick.  The deputies exited the meeting to discuss the Board’s counter proposal with all deputies and later returned with a verbal agreement to the Board’s counter proposal.  The contract will be approved at next regularly scheduled meeting.   

The Board discussed FY14 budget planning.  Discussion included resolutions for setting the number of employees for departments, levy rates for county funds, state funding for mental health reform, property tax reform, the impact of salary increases on the budget, the Sheriff’s budget regarding the chief deputy position, salaries new vehicles, and Deputy Myer’s leave of absence, filling currently open positions, and wrapping up the budget for publication purposes next week. 

Future agenda items:  meet with the Sheriff Dept for FY14 budgets and staffing.

Schwickerath/Kamm motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Mark A. Kuhn, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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