Meeting Minutes
3/12/2013

Floyd County Board of Supervisors Meeting

March 12, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv Kuhn, Chair, Supv Schwickerath and Supv Kamm.

Kamm/Schwickerath moved to approve the agenda as presented.  Motion carried 3-0. 

Public comment:  none.

Schwickerath/Kamm moved to approve the February 26 and March 4, 2013 minutes.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve the following claims:  County #2403-2543, Secondary Roads #14916-14952, and MH-DD #59633-59642.  Motion carried 3-0. 

Schwickerath/Kamm moved to approve a letter of support to the city of Charles City for the purpose of obtaining RECAT funding for Riverfront Park projects.  Motion carried 3-0.

Kamm/Schwickerath moved to approve an 8-month liquor license application for Cedar Ridge Golf Course, Inc.  Motion carried 3-0. 

Schwickerath/Kamm moved to approve the 2013 Floyd County Compensation Condemnation List.  Motion carried 3-0.

Kamm/Schwickerath moved to approve the suspension of property taxes payable FY13 for parcel #360 140837700500 per Iowa Code 427.9.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve Res #08-13 Appropriation Changes:  Whereas, the Floyd County Board of Supervisors has reviewed departmental budgets for fiscal year 2012-2013 budget, and; Whereas, several departmental budgets are in need of adjustment, and; Therefore, be it resolved, by the Floyd County Board of Supervisors that the county departmental budget appropriations for fiscal year 2012-2013 be adjusted from 90% to 100% as follows:  100% Appropriation for Dept 33 County Library and Dept 60 Mental Health.  Motion Carried 3-0. 

Supv Kuhn read the Agreement for Sale of Real Property between Floyd County and the City of Charles City for a purchase price of $300 plus incurred legal expenses up to $2,000.  Schwickerath/Kamm moved to approve the Agreement for Sale of Real Property to resolve issue with the old Second Street property/County Shed.  Motion carried 3-0. 

Supv Kuhn opened the public hearing for the FY14 County budget at 9:30 a.m.  The Auditor reported there were no written or oral comments in favor of or objections to the published budget.  Supv Kuhn provided an overview of the budget by fund, the overall budget process, levy rates, ending fund balances, and the Boardís intent to not increase the overall property taxes of the county.  Supv Kamm commented that the budget is a huge work in progress and serves as a reminder that if you want services, you have to pay for them.  Supv Schwickerath commented that this was an interesting process, that the county has some very good people to work with and he is very happy with the work the Board has done on the budget.  Mary Pieper questioned the Compensation Boardís recommendations and Supervisorís action.  The Board responded that the recommendations were reduced by 20% for the County Attorney (5% proposed increase reduced to 4%) and the Sheriff, Auditor, Treasurer, and Recorder (3.75% to 3%) and reduce by 50% for the Supervisors (3.75% to 1.875%).  The hearing closed at 9:43 a.m.  Schwickerath/Kamm moved to approve the FY14 County Budget with elected officialís salaries as stated in the budget.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve an Underground Permit for Farmers Mutual Telephone.  Motion carried 3-0. 

Schwickerath/Kamm moved to approve a Contract with Ten Point Construction Co, Inc. for Project FM-CO34(88)ó55-34 for PCC Patching and Longitudinal Subdrain on Underwood Ave in the amount of $544,608.37.  Motion carried 3-0.

County Engineer report:  Dusten Rolando, County Engineer, provided Foremanís notes and his timesheet.  Snow removal and water concerns due to melting snow and rain were discussed.  The 2014 Construction Program map displaying contract, day labor and candidate bridges for construction was provided and discussed.  Setting April 9 as a public hearing for letting on a project with Cerro Gordo County and a double T project were discussed.  Bids to overhaul one of the Caterpillar road graters were discussed.  Rolando provided information on Map 21, federal STP dollars; NIACOG will be getting less funds to split among counties.  Rolando is hoping for $1 million in FY17.  Rolando explained changes to funding programs including TAP, Map 21, TAP Flex, STP sources. 

Supv Kuhn announced that the Board would recess at 10:30 a.m. until 11 a.m. to discuss an employee performance and competency review. 

Supv Kuhn continued with the Board meeting regarding an employee performance and competency of Jeff Sherman, Zoning/E911 Addressing/Sanitarian Director.  When Supv Kuhn asked Sherman if he would like to go into a closed session, he declined.  Sherman provided a record of meetings he has attended in the last six months and time off work.  Discussion included Shermanís participation in the ADM/Board of Adjustments hearing, his performance and responsibilities as the Zoning administrator, other departmentís support staff assisting with the backlog since the Zoning Assistantís leave, Sherman leaving abruptly during meetings, outcome of hired temp service staff, stress caused due to workload demands, status of septic system reports and other documents to file, Shermanís responses to the Board regarding not having time to look up information regarding a lagoon and hog confinement, prioritizing calls, bimonthly reporting to the Board of Health, comp time calculation and FLSA criteria, commitments to meetings/trainings outside of the county, and whether or not Sherman could fill just the Sanitarian responsibilities without support staff.  Sherman questioned the status of support staff for the future and the benefit to moving the Zoning Dept from his responsibilities and reported that he has saved on time and mileage with the process for putting up 911 signs and that everything he has done has been to save the county money and for the benefit of the county.  Sherman will provide a record of all comp time and how he has accrued the hours.  The Supervisors will work on written performance appraisals and provide proposals for a meeting next week to fill the Zoning/E911 Addressing/Sanitarian office duties.

Schwickerath/Kamm motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Mark A. Kuhn, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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