Meeting Minutes
4/23/2013

Floyd County Board of Supervisors Meeting

April 23, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv Kuhn, Chair, Supv Schwickerath and Supv Kamm.

Kamm/Schwickerath moved to approve the agenda as presented.  Motion carried 3-0.

Public comment:  none.

Schwickerath/Kamm moved to approve the April 8, 9 and 15, 2013 minutes.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve the following claims:  County #2820-2961, Secondary Roads #15011-15043, and MH-DD #59658-59664.  Motion carried 3-0. 

Schwickerath/Kamm moved to approve the Department of Public Health Division of Behavioral Health County Substance Abuse Prevention Services, Request for Bid FY2014 for $6,000 paid 25%/75% between IDPH and the County and the Memorandum of Understanding FY14.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve the 28E agreement for the Upper Cedar Watershed Management Improvement Authority Agreement Between the Iowa Counties of Black Hawk, Bremer, Butler, Chickasaw, Floyd, Mitchell and Worth, the Iowa Cities of Charles City, Colwell, Denver, Floyd, Nashua, Northwood, Osage, Plainfield, St. Ansgar, Stacyville and Waverly, and the Iowa Soil and Water Conservation Districts of Black Hawk, Bremer, Butler, Chickasaw, Floyd, Mitchell and Worth Counties.  Motion carried 3-0.

Schwickerath/Kamm moved to appoint Mark Kuhn as the Floyd County representative to the Upper Cedar Watershed Management Improvement Authority for a 4-year term.  Motion carried 3-0.

Kamm/Schwickerath moved to rescind Res #11-13 Resolution to Join 28E Intergovernmental Agreement for Mental Health & Disability Service Network Called County Social Services previously approved on April 9, 2013, due to revisions being made to the agreement and it being resubmitted in the near future.  Motion carried 3-0.

Schwickerath/Kamm moved to approve Resolution 13-13 Number of Deputies, Assistants, and Clerks: Whereas, pursuant to Chapter 331.903.1 of the Code of Iowa (2011), the number of deputies, assistants and clerks for each office shall be determined by the Board of Supervisors (Board); Whereas, on January 2, 2013, the Board resolved that the County Auditor’s Office shall have two deputies and one clerical position; Whereas, it is now the intention of the Board to reduce the number of deputies in the offices of the Auditor, Treasurer and Recorder to one deputy per office through attrition as vacancies occur in each office; Whereas, a deputy in the Auditor’s Office has recently resigned; Therefore be it hereby resolved that the County Auditor shall be allowed one deputy and two clerical positions.  Motion carried 3-0.

Kuhn/Kamm moved to approve the wages for Tracy Sindt, Auditor Clerk II, at $16.13 starting with the May 3 pay period.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve the hourly rate for a paralegal/legal assistant in the County Attorney’s office at $17.18 per hour.  Motion carried 3-0.

Kamm/Schwickerath moved to set the County FY13 Budget Amendment public hearing for May 28 at 9:30 a.m.  Motion carried 3-0.

Brian Pickar, County Engineer representative, presented two Sign Truck bids, one from Don’s Truck and one from Truck Country.  Schwickerath/Kamm moved to approve the Sign Truck bid with Don’s Truck Sales for $140,270.  Motion carried 3-0.

Pickar provided Foreman’s minutes.  Crews have been building precast box culverts, hauling some patch rock.  Staff is working on preliminary plans for the Engineer’s office and loading bridge inspection data in the computer system.  Flood photos for Floyd and Chickasaw counties are being gathered for a proposal to the Upper Cedar Watershed Management Improvement Authority.  Pickar will check in to the whether or not a detour sign could be put on sign to the Fossil Park from the Avenue of Saints because of the Rockford bridge being closed. 

The Board recessed at 9:50 a.m. and reconvened at 10:10 a.m. in the General Assembly Room.

At 10:10 a.m. the Drainage District #12 hearing continued from August 28, 2012.  Nick Roether and Ivan Droessler,  Engineer’s with I&S, updated attendees on work that has been conducted by the engineering firm as the project transitioned from a drainage repair project to a CREP project on the Hoeft property.  Jim Hudson, Drainage Attorney, explained general processes for reporting drainage repairs or improvements, levying process, payment options including waivers, interest rates, and federally tax free warrants held by investors.  Discussion included other work that may need to be done in areas other than the Hoeft property, annexation of other properties into the district, reclassification of benefits, and a tree clearing program and spray cycle to ensure trees are being maintained in the tile area.  Droessler and Hudson explained the trustee’s responsibility to remove all trees but generally the property owners are good at keeping tiles clear of trees to prevent tree roots from breaking tiles.  Trees should be cleared at least 50 feet from the tile for maintenance of the tile.  A permanent easement of 50 feet from the tile is normal and if there is any crop damage from removing trees, the property owner should be paid for the loss.  If drainage work over $20,000 in necessary, the work needs to go to formal bid process.

At the request of the attendees to break to discuss issues of the district, the Board recessed for approximately ten minutes.  The hearing reconvened at 12:05 p.m. 

Dean Tjaden proposed having a meeting with the trustees to repair a main tile between the Voelker and Martin properties with a goal to remove all the trees and replace the tile to the road.  Droessler explained the engineer’s report would identify recommendations for repair and cost estimates as well as having a formal record of the design to replace tile.  The property owners suggested that they could get the work done for less money and there was no need for an engineer to study the issue.  Brian Voelker proposed a plan for a waterway along the main.  Jim Martin said area from Victory Ave at the corner of his property and Voelker’s property has been removed as a wetland area.  Droessler suggested NRCS design work proposals for the project.  Kamm/Schwickerath moved to commit to reclassify DD #12 at the end of the project. Motion carried 3-0.  Schwickerath/Kamm moved to motion to annex the areas provided in the Engineer’s report and as indicated in yellow on the landowners plat map into DD #12.  Motion carried 3-0.  Kamm/Schwickerath moved to set an interest rate at 5% for DD#12 and allow a ten waiver period for payment.  Motion carried 3-0.  Kuhn/Schwickerath moved to continue the hearing until July 23 at 10 a.m. in the General Assembly Room and direct the engineers to consider additional amendments to their report including the removal of trees on the main tile by the Martin and Voelker property, laterals four and five and address issues of blowouts.  Motion carried 3-0.  The intentions of the Board following the July 23 hearing are to hopefully have a commitment from the Hoeft’s regarding the CREP program and if not, to proceed with the engineer’s original plan to replace the tile on the Hoeft property. 

Kamm/Schwickerath motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Mark A. Kuhn, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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