Meeting Minutes
5/6/2013

Floyd County Board of Supervisors Meeting

May 6, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv Kuhn, Chair, Supv Schwickerath and Supv Kamm.

Kuhn/Kamm moved to amend the agenda to include discussion regarding the Rockford bridge detour and dust control.  Motion carried 3-0.  Kamm/Schwickerath moved to approve the agenda as amended.  Motion carried 3-0. 

Update on various boards and commissions:  Supv Kamm attended an Area Development meeting and spoke with a Boy Scout Troop about being an elected official.  Supvs Kamm and Schwickerath attended Earth Day at the Fossil Park and the 911 Commission and Communications Board meetings to talk about updated Next Generation equipment.  Supv Schwickerath participated in interviews for the Emergency Management Coordinator position and presented information to the Emergency Management Commission regarding a recommendation for the position.  He also attended a County Social Services meeting and attended the Foster Grandparent award program where the Governor and Lt Governor made an appearance.  The Iowa Workforce board is looking for representatives for one business and one labor openings, preferably someone who belongs to a union.  Supv Kuhn attended an FMC Governance Board meeting where they are working on a rewrite of the bylaws and are making changes to the coordinator and assistant positions and an Emergency Management Commission meeting where they approved an offer for the Coordinator position.  Supv Kuhn also mentioned that there has been a series of meetings on the Upper Cedar Watershed Management Improvement Authority regarding applications due to the Auditor’s office by May 14th for the $1.5 million grant.

Harry White, Mayor of Rockford, and the Board visited about a complaint from Wayne Janssen regarding extra traffic by his home due to the bridge in Rockford being closed and his request for dust control on 180th St and Dogwood Ave.  The County’s policy does not call for dust control when doing the current spot rock projects but does considering doing so for the rock resurfacing project that will start soon.  Supv Kamm visited with an Allied representative who reported one truck hauling ten loads of rock to a farmer in the area and that when they are doing private hauling for larger projects, they generally do dust control.  Mayor White reported that the city does not recommend anyone drive the gravel roads in place of the identified detour on hard surface roads.  The City has had four complaints about dust and were told dust control is not in the city’s plan.  However, as a good neighbor, they may consider doing so but not likely until June. 

Paula Kruthoff, Human Resources Business Consultant with HR Business Partners, presented information on services available through her business and offered assistance to Floyd County.  Options for services include hourly or daily rates, on a retainage basis as needs arise, for special assessments or based on specific projects.  Supv Schwickerath will visit with department heads to see if there is a desire for her services.

Schwickerath/Kamm moved to approve two Applications for Use of County Courthouse Grounds, one from the Patriotic Committee for use on May 27 and one from the Elks for use on June 14.  Motion carried 3-0.

Kamm/Schwickerath moved to appoint Ron James to the Floyd County Memorial Hospital Commission to fill the remaining term ending December 31, 2013 previously held by Joe Nettleton.  Motion carried 3-0. 

Schwickerath/Kamm moved to approve a Proclamation by the Board of Supervisors of the County of Floyd declaring May 2013 as Mental Health Awareness Month.  Motion carried 3-0.

Supv Kuhn presented information on a candidate for the Zoning Administrator/Safety Coordinator/GIS Technician position and proposed to change the job description to include Information Technology responsibilities along with a higher starting wage than discussed at previous meetings.  Discussion included concerns of adding the additional responsibilities to the position, the additional overall cost in the budget for the proposed starting wage, results from a recent IT assessment, a previously IT/GIS position budgeted but never hired, IT responsibilities for the new person and staff in the Auditor’s office, and continuing to provide assistance to Jeff Sherman.  Supv Kuhn moved to offer the position to the proposed candidate with the job description as written at a starting wage of $42,500 per year with a six month performance review and pay increase and see if the candidate has time to work IT duties in to the position.  Due to a lack of a second to the motion, the motion dies.  Supv Schwickerath would like an opportunity to meet with the candidate before agreeing to the additional proposed pay and responsibilities. 

Kamm/Schwickerath moved to authorize the chair to sign the First Amendment to the Cooperative Reimbursement Agreement Between Worth County (Host) Political Subdivision and the Department of Human Services, Bureau of Collections.  Motion carried 3-0.

The Board discussed processes for the employee performance evaluations for certain department heads. 

Michael Morlan, the newly hired Emergency Management Coordinator, stopped by the meeting and introduced himself to the Board.  The Board welcomed Morlan to Floyd County.  Morlan is expected to work part time for a few events and has an expected full time hire date of June 3. 

The Krell Energy Efficiency report was reviewed.  The Energy Start rating of 86 indicates the courthouse building to not be inefficient with respect to energy costs.  The Auditor reported that the county had an 80 plus rating in 2009 when used to apply for various grants.  Any questions regarding the report should be directed to Cheryl Erb, project representative. 

The Board noted the County Attorney’s hiring of Janelle Hermann, Paralegal, with a starting wage of $17.18/hour effective May 9 with a pay increase on July 1.  The Board also noted that Todd Prichard is expected to return from his State Representative position to the County Attorney’s office on May 20 and will resume his same pay prior to his unpaid leave and William Barasel’s temporary pay increase will reduce to what it was prior to Prichard’s leave.  The Board also noted that Theresa Walters, Public Health/Home Health Care Aide, has resigned from her position. 

Supv Kamm suggested that Supvs Kuhn and Schwickerath contact legislatures about Senate File 446 regarding juvenile detention services which could negatively affect Floyd County and Central Iowa Juvenile Detention Center.

The Board noted fees collected by the Clerk of Court since April 2012 through April 2013. 

The Board noted the receipt of a Hawkeye Community College resolution for the purpose of Industrial New Job Certificates.

Future agenda items:  Melrose Insurance plans to do a quarterly review at next week’s workshop meeting.

Kamm /Schwickerath motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Mark A. Kuhn, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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