Meeting Minutes
5/28/2013

Floyd County Board of Supervisors Meeting

May 28, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv Kuhn, Chair, Supv Schwickerath and Supv Kamm.

Schwickerath/Kamm moved to add discussion regarding updates on boards/commissions since last meeting.  Motion carried 3-0.  Schwickerath/Kamm moved to approve the agenda as amended.  Motion carried 3-0.

Updates on various boards/commission:  Supv Schwickerath attended a Colwell City Council meeting, a Board of Health meeting where they discussed various funding opportunities, a County Social Services meeting in New Hampton where they discussed legislative issues and video-type of psychiatry services, a NIVC meeting where they discussed placement of clients, a E911 Commission meeting where they amended the budget to approve the first payment for the Next Generation system, and the emergency first responder training in Nora Springs.  Supv Kamm attended a Middle School Repurposing meeting, an FMC landfill meeting where they acknowledged a letter regarding an open meetings violation, and a NIACOG meeting.  Supv Kuhn attended two Upper Cedar Watershed Management Improvement Authority executive board meetings regarding the HUC 12 applications and two Emergency meetings regarding flooding last week.  All board members attended the full board watershed meeting last Wednesday.  This Friday there is a meeting on the Rockford dam that Supv Kamm intends to go to and Supv Kuhn intends to attend a 5-year recap on the flooding in Cedar Rapids. 

Public comment:  none.

Kamm/Schwickerath moved to approve the May 13 and 14, 2013 minutes.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve the following claims:  County #3175-3329, Secondary Roads #15106-15129, MH-DD #59673-59679, and Drain #15-16. Motion carried 3-0. 

Kuhn/Kamm moved to approve Res #16-13 Resolution Proposing Sale of Real Estate and Setting Public Hearing: Whereas, Floyd County, Iowa, owns real property known locally as 1121 2nd Street and 1200 2nd Street, Charles City, Iowa, which was formerly used for housing and maintaining vehicles of the County Road Department; and which property is not currently needed by Floyd County. Said property is legally described as:  BEGINNING AT THE NORTHEAST CORNER OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 12, TOWNSHIP 95 NORTH, RANGE 16 WEST OF THE 5TH P.M. FLOYD COUNTY, IOWA; THENCE NORTH 89°44''25" EAST 16.37 FEET TO THE NORTHWEST CORNER OF LOT 1 BLOCK 131N GILBERT''S ADDITION TO ST. CHARLES, NOW A PART OF CHARLES CITY, IOWA; THENCE SOUTH 0°43''05" WEST 207.90 FEET ALONG THE WEST LINE OF SAID BLOCK 13; THENCE NORTH 89°35''30" EAST 69.68 FEET; THENCE SOUTH 0°18''20" WEST 100.07 FEET TO THE NORTH LINE OF SECOND STREET; THENCE SOUTH 89°35''30" WEST 70.00 FEET TO THE SOUTHWEST CORNER OF LOT 4 IN SAID BLOCK 13; THENCE SOUTH 0°43''05"" WEST 2.00 FEET: THENCE SOUTH 89°35''30"" WEST 17.69 FEET TO THE EAST LINE OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SAID SECTION 12; THENCE SOUTH 0°57''45" WEST 362.73 FEET TO THE NORTH LINE OF THIRD STREET EXTENDED; THENCE SOUTH 89°31''15" WEST 138.33 FEET TO THE EAST LINE OF THE CHARLES CITY WESTERN RAILWAY: THENCE NORTH 0°22''40" WEST 673.08 FEET TO THE NORTH LINE OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 12; THENCE NORTH 89°44''25" EAST 154.06 FEET TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS 2.54 ACRES.  NOTE: THE EAST LINE OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 12 WAS ASSUMED TO BEAR SOUTH 0°57''45" WEST FOR THIS DESCRIPTION.  Floyd County proposes to sell the real estate to R&S Mowing, LLC, an Iowa Limited Liability Company, for the sum of $85,000.00 pursuant to agreement entered into August 30, 2012 between Floyd County and Ronald Hilligas and Sheri Hilligas.  Whereas, pursuant to Iowa Code Section 331.361 Floyd County proposes to sell said real property and directs publication of notice of time and place of hearing on the proposal pursuant to Iowa Code Section 331.305.  Therefore, the Floyd County Board of Supervisors authorizes the following: A public hearing on the proposed sale of said property shall be held at 9:30 a.m. on the 11th day of June, 2013, in the board room located on the second floor of the Floyd County Courthouse. The Floyd County Auditor is directed to cause notice of hearing to be published as provided by law.  Motion carried 3-0.

Kamm/Kuhn moved go forward with contracting HR Business Partners for a Floyd County HR Needs Assessment Proposal per the proposal at $500 plus $40/hour for time necessary beyond the two day assessment.  Motion carried 2-1 with Supv Schwickerath voting against.

The public hearing for the Floyd County FY13 budget amendment opened at 9:30 a.m.  The Auditor reported that she received no written or oral comments in favor of or against the amendment.  The Auditor explained the increases and decreases in revenues and expenses in the budget.  Kamm/Schwickerath moved to close hearing at 9:40 a.m. Motion carried 3-0.  Schwickerath/Kamm moved to approve the FY13 County Budget Amendment.  Motion carried 3-0.

Kamm/Schwickerath moved to approve Res #17-13 Budget Amendment Appropriations: Whereas, Floyd County has several departmental budgets in need of adjustment since the previously certified or amended county budget for FY13; Whereas, the Floyd County Board of Supervisors timely published notice and held a public hearing on May 28, 2013 to amended the FY13 County budget; Therefore, be it resolved by the Floyd County Board of Supervisors that county departmental budget appropriations for FY13 be adjusted as follows: Revenues increases include the Recorder-$5,000, Health Board-$5,200, General Services-$116,790, and Conservation Capital Projects-Transfer In-$150,000, totaling $276,990 and Expenditure increases include the Sheriff-$20,000, REAP-$70,000, Conservation-Transfer Out-$150,000, MH-DD-$210,000, Conservation Capital Projects-$105,000 and a decrease in Nondepartmental (TIF/Roads)-$500,000, totaling a $55,000 change, and appropriating all departments to 100%.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve Res #18-13 Appropriation Changes:  Whereas, the Floyd County Board of Supervisors has reviewed departmental budgets for fiscal year 2012-2013 budget; Whereas, several departmental budgets are in need of adjustment; Therefore, be it resolved, by the Floyd County Board of Supervisors that the county departmental budget appropriations for fiscal year 2012-2013 be adjusted from 90% to 100% as follows: Board of Supervisors, Auditor, Treasurer, County Attorney, Recorder, County Engineer, Weed Commissioner, Sanitary Disposal, Road Clearing, Debt Service, and Case Management.  Motion carried 3-0.

Schwickerath/Kamm moved to abate the excise tax of $466,745 and any associated penalties that the County Treasurer has not collected as a result of the bankruptcy of VeraSun Charles City, LLC.  Motion carried 3-0.

Kamm/Schwickerath moved to abate the tax, penalty and tax certificate amounts associated with the following receipts for seven mobile homes determined to be uncollectible:  #08/09-6000034-01, 09/10-6000031-01, 10/11-6000030-01, 11/12-6000024-01, 12/13-6000026-01, 08/09-6000088-01, 09/10-6000079-01, 10/11-6000079-01, 11/12-6000072-01, 06/07-6000068-01, 10/11-6000076-01, 11/12-6000071-01, 12/13-6000065-01, 11/12-6000021-01, 12/13-6000023-01, and 12/13-6000024-01 Motion carried 3-0.

Schwickerath/Kamm moved to approve an application to continue a liquor license for the Floyd County Fair.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve two contracts with Solutions:  1) Licensed Support Agreement for $25,980 and 2) Information Technology Services Agreement Statement of Work for $17,304.  Motion carried 3-0.

Schwickerath/Kamm moved to approve the Workers’ Compensation/Return to Work Program Policy with one change to the word “may” to “shall” in section IIIB.  Motion carried 3-0. 

Schwickerath/Kamm moved to table action regarding setting a public hearing for the SW Bypass/TIF project.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve the Underground Construction Application from Iowa Network Services, Inc. Motion carried 3-0.

County Engineer update:  Dusten Rolando, County Engineer, provided his timesheet and foreman’s minutes. 

Rolando, Sheriff Lynch and Mitch Nordmeyer, Interim Emergency Management Coordinator, provided a recap on the flooding from last week.  Rolando reported that hopefully 140th will be open this week and 170th will be open next week.  Washouts or closeouts included three road on the Cedar, five on the Shell Rock, and seven to ten on the Little Cedar.  Lynch provided a map of the specific areas with washouts/closures. The Secondary Roads department also helped with the detour signage for Hwy 18 closing in Chickasaw County.  Labor and material costs due to flooding are estimated at $75,000. Nordmeyer is expecting Floyd County to have a declaration of a disaster area as a contiguous county to Mitchell County.  Nordmeyer reported an expectation of up to another five inches of rain by Friday causing the Cedar River to come up a little more but not like of concern.  However, high winds and damaging hail are also expected.  Nordmeyer received no calls regarding damage or assistance on residential property due to flooding.  

Nordmeyer updated the Board on the first responder training in Nora Springs last week.  Turnout was wonderful with fire, police, other emergency responders as well as elected officials. 

Nordmeyer also updated the Board on the train derailment.  Cleanup was slow because of high water.  There will be some environmental impact due to the diesel which will be dealt with between the railroad and the DNR.  Oxygen levels due to the alcohol spill are being monitored down river as far as Cedar Rapids.  Nordmeyer reported that the Charles City Fire Department did an awesome job on rescue efforts. 

The Board noted a resolution from the City of Rockford regarding $900,000 in General Obligation Corporate Purpose Bonds.

Kamm/Schwickerath motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Mark A. Kuhn, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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