Meeting Minutes
6/25/2013

June 25, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv Schwickerath, Vice Chair, and Supv Kamm; Absent:  Supv Kuhn, Chair.

Kamm/Schwickerath moved to amend the agenda to include action regarding funding for FY14 tax credits and approve the agenda as amended.  Motion carried 2-0. 

Public comment:  None.

Kamm/Schwickerath moved to approve the June 10, 11 and 17, 2013 minutes.  Motion carried 2-0. 

Kamm/Schwickerath moved to approve the following claims:  County #3485-3690, Secondary Roads #15170-15204, and MH-DD #59692-59696, and Drains #17-24 and direct the Auditor to reissue drainage warrants to accommodate fund balances and stamped warrants for insufficient balances if necessary.  Motion carried 2-0. 

Kamm/Schwickerath moved to approve Res 20-13, A Resolution of the Board Petitioning the Iowa Economic Development Authority for Expiration Date Extension Pertaining to Sundry Floyd County Enterprise Zones Certified in Calendar Year 2003: Whereas, Floyd County is an eligible “Enterprise Zone” county pursuant 2007 Iowa Code Sections 15E.191 - 15E.196; and, whereas, the County has successfully implemented tenets of the Iowa Enterprise Zone program; and Whereas, the Iowa Enterprise Zone program has proven of great benefit to businesses, individuals, and citizens of the County; and, Whereas, there has arisen a legitimate developmental need to extend the expiration deadlines for specific Zones within the County and Nashua as certified by the IEDA; and, Whereas, Iowa statutes confer responsibility for Enterprise Zone administration upon the IEDA; Now, therefore, be it resolved, that the Board requests the following actions of the IEDA:  1) That the expiration date of the following Enterprise Zones be extended correlative with the letter and intent of 2007 Iowa Code Section 15E.192 Subsection 2, Charles City EZ-12-80.91 acres, Charles City EZ-14-302.74 acres, Charles City EZ-15-31.81 acres, Charles City EZ-16-19.32 acres, Charles City EZ-17-92.8 acres, Floyd EZ-2-25.02 acres, Floyd EZ-3-10.6 acres, Floyd EZ-5-30 acres, Marble Rock EZ-1-65.39 acres, Nora Springs EZ-2-70 acres, Nora Springs EZ-3-29, Nora Springs EZ-4-39 acres, Rudd EZ-1-35.2 acres, and Rudd EZ-2-149.01 acres all certified 7/17/03, Nashua EZ-3-4.21 acres certified 10/17/03, and Floyd EZ-7-18.18 acres and Nashua EZ-5-3.64 acres certified 12/17/03; 2) Respectfully requests that the Directors of the IEDA consider this petition at its next regularly scheduled meeting.  Motion carried 2-0.

Kamm/Schwickerath moved to approve a letter to the Iowa Department of Natural Resources regarding a construction permit application from Summit Pork, LLP, Scott 30 site and the Board’s approval of the Master Matrix scoring and recommendation to the IDNR to approve the application.  Motion carried 2-0.

Kamm/Schwickerath moved to approve Res #25-13, Public Purpose Service by County Expenditures for Economic Development:  Whereas, the Board of Supervisors has reviewed budgets, and Whereas, the Board has reviewed the various requests for funding for economic development, and Whereas, the Board has determined that economic development, including new industry, housing, business and job creation to be of benefit to the taxpayers of Floyd County and to be in the public interest; Therefore, be it resolved, by the Board that the expenditure of public funds for economic development in the FY14 budget is hereby approved with the specific claims for reimbursement to be reviewed and approved by the Board as part of its regular proceedings. Motion carried 2-0.

Kamm/Schwickerath moved to approve Res #26-13, Interfund Operating Transfers:  Whereas, it is desired to transfer monies from the Rural Services Fund to the Secondary Road Fund; and Whereas, said operating transfer of $1,009,517 from the Rural Services Fund to the Secondary Road Fund is for taxes collected; now, Therefore, the Board authorizes said transfer and the Auditor is directed to correct her books accordingly and notify the Treasurer of the operating transfer, accompanying the notification with a copy of this resolution and the record of its adoption.  Motion carried 2-0.  The Board noted that a transfer from the General Fund to Rural Services Fund was not budgeted for FY13 with intentions to subsidize the transfer via Local Option Sales and Service Tax revenues. 

The Board reviewed a request from the Conservation Dept to transfer revenues collected from various sources totaling $22,168.59 to the Conservation Capital Projects Fund.  The Auditor informed the Board that the transfer of these types of revenues would be limited to what was budgeted for FY13 plus an additional $150,000 per budget amendment for the purchase of the Winnebago Scout Camp.  Kamm/Schwickerath moved to approve Res #27-13 Interfund Operating Transfers: Whereas, it is the desire to transfer $19,000 acquired in the General Basic Fund/Conservation Dept from revenues earned in FY13 from camping fees, land rents, facility rent, CRP payments, and other miscellaneous sources to the Conservation Capital Projects/Conservation Reserve Dept; and Whereas, it is the desire to transfer $150,000 from the General Basic Fund/Conservation Dept to the Conservation Capital Projects/Conservation Reserve Dept to be applied toward the purchase of the Winnebago Scout Camp, now called Tosanak Recreation Area; Therefore, the Board of Supervisors authorize said transfers totaling $169,000 and directs the Auditor to correct her books accordingly and notify the County Treasurer of the operating transfer accompanying this notification with copy of this resolution and the record of its adoption.  Motion carried 2-0.

Kamm/Schwickerath moved to approve Res #28-13 Appropriation Changes: Whereas, the Board of Supervisors has reviewed departmental budgets; and Whereas, the following departmental budgets are in need of adjustment; Therefore, be it resolved by the Board that county departmental budgets appropriations for FY13 be adjusted with a $2,000 decrease in Dept 32 Public Defender and a $2,000 increase in Dept 6 Clerk of Court, both service area #1.  Motion carried 2-0.

Kamm/Schwickerath moved to approve Res #29-13 Appropriations:  Whereas, the Board of Supervisors has approved the fiscal year 2013-2014 budget, and; Whereas, the Board has reviewed said budget and the budgets of the various departments; Therefore, the Board appropriates 100% of the budget for FY14 for the following departments: Board of Supervisors, Auditor, Treasurer, Attorney, Sheriff, Clerk of Court, Recorder, Courthouse, REAP, Records Management, Engineer, Veteran Affairs, Conservation, Health Board, Weed Commission, Human Services, Medical Examiner, Public Defender, County Library, General Assistance, Public Health/Home Health Care, Sanitary Disposal, Road Clearing, Debt Service, General Services, Data Processing, Case Management, Mental Health, Juvenile Probation, Conservation Reserve, County Government Assistance, Non-Departmental, Assessor, FMC Early Childhood Iowa, Community Partnerships for Protecting Children, Children At Home, Decat/Families Together, 911 Surcharge, 911 Operations, Emergency Management Services.  Motion carried 2-0.

Kamm/Schwickerath moved to approve two Applications for the Use of Floyd County Courthouse Grounds, one for the north parking lot for July 4 (July 6 rain date) fireworks and one for placing a billboard sign on the corner of Gilbert and Main Streets advertising the County Fair from 6/29 through 7/22.  Motion carried 2-0.

At 9:30 a.m. the Board opened the public hearing on the amendment to the Urban Renewal Plan for the Southwest Bypass Urban Renewal Area.  The Auditor reported that she received no written or oral comments in support of or against the amendment and reported that the City of Charles City and the Charles City School District were notified of an informational meeting scheduled for June 10 but neither entity attended the meeting.  The hearing closed at 9:32 a.m.  Kamm/Schwickerath moved to approve Res #24-13 A resolution approve urban renewal plan amendment for the Southwest Bypass Urban Renewal Area:  Whereas, as a preliminary step to exercising the authority conferred upon Iowa counties by Chapter 403 of the Code of Iowa (the “Urban Renewal Law”), a county must adopt a resolution finding that one or more slums, blighted or economic development areas exist in the county and that the rehabilitation, conservation, redevelopment, development or a combination thereof, of such area or areas is necessary in the interest of the public health, safety or welfare of the residents of the county; and Whereas, the Board of Supervisors of Floyd County (the “County”), acting jointly with the City of Charles City, Iowa (the “City”), by resolution previously established the Southwest Bypass Urban Renewal Area (the “Urban Renewal Area”) and adopted an urban renewal plan (the “Plan”) for the governance of projects and initiatives therein; and Whereas, a proposal has been made which shows the desirability of adopting an amendment (the “Amendment”) to the Plan to authorize new urban renewal projects in the Urban Renewal Area, including (1) using tax increment financing to fund an economic development support payment to the Area Development Corporation in connection with a targeted industry analysis; (2) using tax increment financing to fund a forgivable loan to Cambrex in connection with an economic development project in the Urban Renewal Area; and (3) using tax increment financing in support of the fiscal year 2013 administration of the urban renewal program for the Urban Renewal Area, including providing staffing, professional, legal, administrative and planning support; and Whereas, notice of a public hearing on the proposal to adopt the Amendment was heretofore given in strict compliance with the provisions of Chapter 403 of the Code of Iowa, and the Board has conducted said hearing on June 25, 2013; and Whereas, copies of the Amendment, notice of public hearing and notice of a consultation meeting with respect to the Amendment were mailed to the City and the Charles City Community School District; the consultation meeting was held on the 10th day of June 2013, and responses to any comments or recommendations received following the consultation meeting were made as required by law; and Now therefore, it is resolved by the Board as follows:  1) The Amendment, attached hereto and made a part hereof, is hereby in all respects approved; 2) It is hereby determined by this Board of Supervisors as follows: A. The projects and activities proposed in the Amendment conform to the general plan for the development of the County; B. The economic development initiatives and projects proposed to be undertaken in the Amendment are necessary and appropriate to facilitate the proper growth and development of the County in accordance with sound planning standards and local community objectives; 3) All resolutions or parts thereof in conflict herewith are hereby repealed, to the extent of such conflict; 4) This resolution shall be in full force and effect immediately upon its adoption and approval, as provided by law.  Roll call vote:  Ayes-Kamm, Schwickerath.  Motion carried 2-0.

Kamm/Schwickerath moved to set the annual cash count for Monday, July 1 at 8 a.m. and following the cash count hold a workshop meeting.  Motion carried 2-0.

Kamm/Schwickerath moved to reappoint Larry Montgomery to the Civil Service Commission for a 6-year term, appoint Dirk Uetz to the Conservation Board for a 5-year term, and appoint Steve Merrill to the Veteran Affairs Commission for a 3-year term, all starting July 1, 2013.  Motion carried 2-0. 

Kamm/Schwickerath moved to appoint Supv Schwickerath as an alternate board member to the FMC Governance Board and the FMC Early Childhood Iowa Board.  Motion carried 2-0.

Kamm/Schwickerath moved to approve salary/wage certifications for FY14 per requests from department heads.  Motion carried 2-0.

Kamm/Schwickerath moved to void drainage warrant #17 which will be paid by Secondary Roads and warrants #6, 18, 21 and 22 which will be reissued in smaller increments in order to use existing fund balances and issue stamped warrants for insufficient balances, all warrants were issued in FY12.  Motion carried 2-0.

Kamm/Schwickerath moved to direct the Auditor to proceed with assessing $2,100 to Drainage District #4 property owners and offer a 10-year spread for assessments over $500 at a rate of 5%.  Motion carried 2-0.

Dusten Rolando, County Engineer, and the Board discussed a call received from Dennis Westergard regarding trees growing along an abandoned railroad in what was thought to be a Washington Watershed area but after investigation was found to be in the White Farm/Klages Subshed area that appears to be tied to a city storm water system with several manholes.  The city of Charles City would need to address any issues with tree overgrowth and potential damage to their drainage system. 

Kamm/Schwickerath moved to approve the County Engineer’s Employment Contract and Agreement for July 1, 2013 through June 30, 2014 including an annual salary set at $107,310.70 to serve Floyd and Chickasaw counties.  Motion carried 2-0.

County Engineer’s Report:  Rolando provided his timesheet and foreman’s minutes.  Crews are still working on road/flooding issues and office staff are wrapping up FEMA paperwork.  The Governor sent a letter to the President with hope to federal disaster proclamation.  An extra excavator was rented to help with getting rock pulled out of the ditches.  Additional flooding has caused as much as $300,000 more in damage.  Rock resurfacing is continuing across the county.  The refurbished Caterpillar is back in operation.  Underwood Ave PC patching will start around July 8.  Rolando is trying to schedule a preconstruction meeting for the Draeger project.  A preconstruction for pavement markings is scheduled for July 9. Crews are working on some day labor culvert projects.  Rolando is not sure if the city of Rockford intends to do dust control on gravel roads due to the bridge in Rockford being closed.  Supv Kamm mentioned a call he received about a farmer farming in the right of way north of Rudd; Rolando has addressed this issue in the past but will call the person again.  Rolando attended the District II Legislative meeting last week.  Infrastructure tax versus gas tax was discussed. 

Kamm/Schwickerath moved to fund the following credits at the same rate estimated per notice from the Iowa Department of Revenue:  Homestead Credit at 100%, Elderly and Disabled Credit at 100%, Military Service at 100%, Ag Land at 19.75638856% and Family Farm at 13.99556369%.  Motion carried 2-0.

Kamm /Schwickerath motioned to adjourn the meeting.  Motion carried 2-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Roy Schwickerath, Vice Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

©2010, The Schneider Corporation  -  Website designed and maintained by The Schneider Corporation