Meeting Minutes
6/11/2013

Floyd County Board of Supervisors Meeting

June 11, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the General Assembly Room of the Floyd County Courthouse with the following in attendance:  Supv Kuhn, Chair, Supv Schwickerath and Supv Kamm.

Schwickerath/Kamm moved to amend the agenda to include action on a property tax suspension request.  Motion carried 3-0.  Kamm/Schwickerath moved to approve the agenda as amended.  Motion carried 3-0.

Public comment:  none.

Kamm/Schwickerath moved to amend the June 3, 2013 minutes by changing the name of Scott Henry to Dakota Hobin, Summit Pork I, LLP representative and approve June 3, 2013 minutes as corrected and the May 28, 2013 minutes.  Motion carried 3-0. 

Schwickerath/Kamm moved to approve the following claims:  County #3330-3484, Secondary Roads #15130-15169, and MH-DD #59680-59691. Motion carried 3-0. 

Kamm/Schwickerath moved to table action on Res #20-13 Petitioning the Iowa Economic Development Authority for Expiration Date Extension Pertaining to the Sundry Floyd County Enterprise Zone in Calendar Year 2003 until the next regular board meeting.  Motion carried 3-0.

Schwickerath/Kamm moved to approve Res #21-13 Economic Development Assistance Contract whereas, Cambrex Charles City, Inc. has submitted an application to the Iowa Economic Development Authority (IEDA) requesting assistance in financing to expand its manufacturing capacity to include a 3,500 square foot, two story facility constructed and outfitted with commercial scale cGMP assets, warehousing, bulk storage, and emission control components (the Project) at a budgeted cost of $19,309,855 and cause the creation of 46 new jobs with a qualifying laborshed wage threshold requirement of $14.06 per hour; Whereas, an Economic Development Assistance Contract by Cambrex Charles City, Inc, Floyd County (the Community) and the IEDA, Contract Number 13-DF/TC-008, provides for consideration in the mutual promises of each entity for the Project and includes funding from the following:  High Quality Jobs Program Financing Assistance-$184,000 Forgivable Loan, Local Government (Southwest Bypass TIF District)-$57,500 Forgivable Loan, Charles City Area Development Corp-$23,000 Forgivable Loan, Cambrex-$19,045,355 Cash; other funding (estimates):  Sales, service and use taxes-$135,000, Research Activities Credit-$34,648, Local Property Tax Exemption provided by Community-$848,648, 260E Job Training/Iowa New Jobs Tax Credit-$444,828; Whereas, on October 28, 2003, the Floyd County Board of Supervisors approved Res #31-03, A Resolution Providing for the Exemption from Taxation of the Improvements Made by Businesses Within Enterprise Zones in Floyd County, Iowa and recognize the enterprise zone criteria allows for a 9 year (levy minus debt) x 90% exemption for the Project.  Therefore, in consideration of the county’s obligation to the Enterprise Zone and the mutual covenants set forth in the Economic Development Assistance Contract by Cambrex Charles City, Inc, Floyd County, and the Iowa Economic Development Authority, Contract Number 13-DF/TC-008, the Floyd County Board of Supervisors represent the Community and authorize the Chair of the Board to execute said contract.  Motion carried 3-0.

Kamm/Schwickerath moved to approve the Law Enforcement Agreements pursuant to Chapter 28E Code of Iowa for the Cities of Colwell, Floyd, Rudd, Rockford and Marble Rock at $4.00 per capita and the City of Nora Springs for $25 per hour. Motion carried 3-0.

Kuhn/Schwickerath moved to approve a letter of offer to Laurie Simpson as the Zoning Administrator/Safety Coordinator at a salary of $32,000 per year.  Motion carried 3-0.

Kamm/Schwickerath moved to approve the property tax suspension per Iowa Code 427.9 for the property owner of parcel #410-110117601200 who is eligible for DHS benefits retroactive to February 2013.  Motion carried 3-0.

Schwickerath/Kamm moved to approve Res #23-13 Appropriations Changes:  Whereas, the Floyd County Board of Supervisors has reviewed departmental budgets for fiscal year 2012-2013 budget, and; Whereas, several departmental budgets are in need of adjustment, and; Therefore, be it resolved, by the Floyd County Board of Supervisors that the county departmental budget appropriations for fiscal year 2012-2013 be adjusted from 90% to 100% as follows: Clerk of Court, Public Health/Home Health Care, General Services, County Government Assistance.  Motion carried 3-0.

Schwckerath/Kamm moved to assess the following drainage districts, DD#3 at $10,000, DD#7 at $733, DD #9 at $20,000 and DD #36 at $375, allowing for a 10-year spread for assessments over $500 at a rate of 5%. Motion carried 3-0.

A public hearing opened at 9:30 a.m. regarding the sale of real estate referred to as the County Shed property located on Second Street to Ronald and Sherri Hillegas, R&S Mowing.  The Auditor reported that there were no written or oral comments objecting to or in support of the sale prior to the hearing.  There were no written or oral comments made during the meeting.    Kamm/Schwickerath motion to close hearing at 9:32 a.m. Kamm/Schwickerath moved to approve Res #22-13 Resolution to Sell Real Estate: Whereas, Floyd County, Iowa, owns real property known locally as 1121 2nd Street and 1200 2nd Street, Charles City, Iowa, which was formerly used for housing and maintaining vehicles of the County Road Department; and which property is not currently needed by Floyd County. Said property is legally described as:  BEGINNING AT THE NORTHEAST CORNER OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 12, TOWNSHIP 95 NORTH, RANGE 16 WEST OF THE 5TH P.M. FLOYD COUNTY, IOWA; THENCE NORTH 89°44''25" EAST 16.37 FEET TO THE NORTHWEST CORNER OF LOT 1 BLOCK 131N GILBERT''S ADDITION TO ST. CHARLES, NOW A PART OF CHARLES CITY, IOWA; THENCE SOUTH 0°43''05" WEST 207.90 FEET ALONG THE WEST LINE OF SAID BLOCK 13; THENCE NORTH 89°35''30" EAST 69.68 FEET; THENCE SOUTH 0°18''20" WEST 100.07 FEET TO THE NORTH LINE OF SECOND STREET; THENCE SOUTH 89°35''30" WEST 70.00 FEET TO THE SOUTHWEST CORNER OF LOT 4 IN SAID BLOCK 13; THENCE SOUTH 0°43''05"" WEST 2.00 FEET: THENCE SOUTH 89°35''30"" WEST 17.69 FEET TO THE EAST LINE OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SAID SECTION 12; THENCE SOUTH 0°57''45" WEST 362.73 FEET TO THE NORTH LINE OF THIRD STREET EXTENDED; THENCE SOUTH 89°31''15" WEST 138.33 FEET TO THE EAST LINE OF THE CHARLES CITY WESTERN RAILWAY: THENCE NORTH 0°22''40" WEST 673.08 FEET TO THE NORTH LINE OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 12; THENCE NORTH 89°44''25" EAST 154.06 FEET TO THE POINT OF BEGINNING; SAID PARCEL CONTAINS 2.54 ACRES (NOTE: THE EAST LINE OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 12 WAS ASSUMED TO BEAR SOUTH 0°57''45" WEST FOR THIS DESCRIPTION; and, whereas a proposal to sell the real estate was adopted by the Board of Supervisors on the 28th day of May, 2013, and notice of public hearing published in the Charles City Press on the 31st day of May, 2013;  and, whereas public hearing has been held on this 11th day of June, 2013 and no objections to the proposed sale having been heard; IT IS RESOLVED Floyd County shall sell the real estate to R&S Mowing, LLC, an Iowa Limited Liability Company, for the sum of $85,000.00 pursuant to agreement entered into August 30, 2012 between Floyd County(Seller)  and Ronald Hillegas and Sheri Hillegas. (Buyers).  Motion carried 3-0.

Dusten Rolando, County Engineer presented information regarding Drainage District #1 repairs on the north side of 210th where there is an area full of trees and tile is broken.  Rolando was approached by Joe Estes regarding fixing the problem.  The Board has requested Rolando get estimates to see if the work would be less than $25,000 to remedy.    

Kamm/Schwickerath moved to approve an Overhead Construction Application from Heartland Power Coop on 210th St.  Motion carried 3-0. 

A public hearing regarding a construction permit application from Summit Pork I, LLC. opened at 9:40 a.m. Scott Henry, Summit Farms representative and Brian Ritlan, Pinnacle Group and Paul Staudt, property owner, shared the relationship between the three parties.  Henry continued with a description of the site operations and placement which includes a slurry store, formed manure storage system, which pumps in a shallow pit that is naturally ventilated but also includes a spraying unit that will help trap odors through the summer months.  Ritlan shared how the scoring was accumulated for the site.  Supv Kuhn mentioned that he, Jeff Sherman and Trent Lambert, DNR representative, visited the site yesterda6; Sherman found one scored number on the matrix that he had a different site distance, however, not significant to affect the overall score.  Supv Kuhn stated that the score in the three categories of air, water and community appears to be appropriate.  The Auditor reported that Arlene Nott requested a copy of the application and mentioned a representative of the family would likely be attending the meeting in opposition of the application.  The County can make recommendation in support of or contest the application, but either way needs to do so by July 1.  Supv Kamm commented that he believes these types of sites can reduce property value and affect the quality of life for neighbors but he commends Staudt for residing closest to the facility.  Supv Schwickerath echoed Supv Kamm’s comments.  Hearing closed at 9:57 a.m.  Kamm/Schwickerath moved to approve the Construction Permit Application for Summit Pork I, LLC for Scott Site 30 and submit to the DNR our scoring and proof of publication along with recommendation to approve prior to July 1.  Motion carried 3-0.

Schwickerath/Kamm moved to approve an Underground Construction Application from Butler County Rural Electric Coop on 300th St west of Indigo Ave.  Motion carried 3-0.

Kamm/Scwickerath moved to approve an Underground Construction Application from Windstream Communications, Inc. the near Midway bridge.  Motion carried 3-0.

Engineer’s Report:  Rolando provided foreman’s minutes and his time sheet.  Iowa Homeland Security/FEMA representatives are here today regarding gathering preliminary numbers for damage due to flooding at a cost of nearly $90,000 for labor, materials and equipment.  A bill for rock on a road due to the train derailment will be sent to the railroad.  Contract rock resurfacing started in the northwest part of the county yesterday.  HMA center road cracks are being sealed near Colwell.  The preconstruction meeting for Underwood to Niles Corner project was held; sounds like longitudinal subdrain will start the week after July 4th and then sawing, and then PC patching.   Paving markings should start later this summer.  Eight Share the Road signs have been provided by a grant applied a bicycle touring club and will be going up soon once locates are determined.  Crews are a little behind because of the weather.    

Kamm/Schwickerath motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Mark A. Kuhn, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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