Meeting Minutes

Floyd County Board of Supervisors Meeting

July 23, 2013, 9:00 AM


The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv Kuhn, Chair, Supv Schwickerath and Supv Kamm.

Schwickerath/Kamm moved to amend the agenda to include updates on various boards/commissions and approve the agenda as amended.  Motion carried 3-0. 

Public comment:  None

Updates on various boards/commissions:  Supv Schwickerath attend a Health Advisory Board meeting where discussion was had on the requirement of Jeff completing a timesheet.  Supv Kamm attended two Landfill meetings and a Charles City Chamber meeting regarding activities after July 4th.  Supv Kuhn attended a NIACOG meeting, DOT meetings, had discussion on Emergency Management Commissions role in flood effects, had discussion with the Watershed Management Authority, and traveled to Des Moines on Monday to finalize the Iowa Economic Development Authority grant with Laurie Simpson, Zoning Administrator.

                Kamm/Schwickerath moved to amend the July 9, 2013 minutes listing Supv Schwickerath as excused and approve the minutes as amended.  Motion carried 3-0.

Schwickerath/Kamm moved to approve the following claims:  County #127-302, Secondary Roads #15249-15266, and Drains #29.  Motion carried 3-0. 

Schwickerath/Kamm moved to approve the 2013 homestead and military cancellations and Applications for Military Exemptions and Applications for Homestead Tax Credits per the recommendation of the County Assessor.  Motion carried 3-0.

Laurie Simpson, Zoning Administrator, provided the Board with a notice of intention to amend Floyd County’s contract with the Iowa Economic Development Authority by adding a Supplemental Community Development Block Grant not to exceed $187,330 for watershed planning.  Simpson also presented Amendment #3 for the Board to review and sign the amended CDBG Water/Sewer contract for Floyd County.  Kamm/Schwickerath moved to accept the award amount and amend the existing contract.  Motion carried 3-0.

Jeff Sherman, Sanitarian Director, and Simpson reported to the Board on the preliminary flood insurance report.  This report includes an updated study which includes two miles North of Charles City.  Maps will be available in the Board Room and the Zoning office.  Any comments or changes must be submitted by August 12, 2013.

Sherman discussed with the Board fees for well and cistern closing and well rehabs.  In the past the County paid for half of well closings and cistern; however, Jeff is requesting that this year the County pay the full amount this year and then reassess next fiscal year.  The Board will take action on the recommendation at the next regular meeting.

The Board noted the resignation of Pat Carr, long time Home Care Aide effective July 26, 2013.  Roxanne Gray has been hired as a part-time Home Care Aide effective July 18, 2013 with a starting wage of $10.25/hour.

The Board noted the fees collected for June by the Clerk of Court, and the quarterly fees collected from April through June by Sheriff. 

Kamm/Schwickerath moved to approve the Treasurer’s Semi Annual Report ending June 30, 2013.  Motion carried 3-0.

Kamm/Schwickerath moved to approve the Underground Construction Application from McLeod USA, a Windstream Company. Motion carried 3-0.

Dusten Rolando, County Engineer, shared two bids for tile replacement in Drainage District #1.  The Board directed Rolando to move forward with the bid from Schafer Bros. Tiling in the amount of $9,790.  Motion carried 3-0.


Engineer’s Report:  Rolando provided his time sheet.  The bond proceeds for the Urban Renewal Plan were discussed to include putting PC patching or white surface which would include longitudinal tile along T18 South of Rockford and putting tile on Underwood Avenue.  Jay Jung approached Rolando regarding the county putting up signs for the Beaver Creek Watershed and the Board agreed that the Secondary Roads crew could put up the signs but that Jung would have to come up with the money for the signs.  Rolando reported to the Board about a civil issue between landowners Rademacher and Zimmer.  Rock resurfacing will be finished within a couple days and the Underwood Avenue project has three days left.  The pre-construction meeting for Ulster is set for August 6th. Pavement markings are in the process of being completed.  Mowing on the hard surface roads is almost completed and will then move onto gravel roads next. 

At 10 a.m. Supv Kuhn announced a continued public hearing regarding Drainage District #12.  Nick Roethler, I&S Group, provided an overview of the past public hearing and where conversations have gone since then.  Amendment No. 2 to Engineer’s Report was provided by I&S Group.  Following a field survey completed on June 27, 2013 it was found that the tile where there were no trees was in good condition and water was able to flow through; however, where trees were on top of the tile line there were roots growing and water was unable to flow through.  It was proposed that tree clearing and grubbing occur.  The budget presented was for $66,265 for mobilization, main tile repairs, lateral no. 4 repairs, tree clearing and grubbing along main tile facility, lateral no. 4, and lateral no. 5, and additional costs related to annexation, reclassification, and other services provided.  Sealed bids will have to be obtained for procurement of this work.  Hoeft’s agreed to move forward with the CREP program.  The repairs that need to be done to the upper half of the drainage district can occur at any time now and the reclassification would typically occur after that work is completed.  Discussion occurred about who sits on the reclassification committee and that committee shall include two independent, disinterested parties who are residents of Floyd County and the County Engineer.  Kamm/Schwickerath moved to direct engineers with I&S Group to move ahead with plans and specifications for proposed improvements with we recommend as amendment no. 2 states.  Motion carried 3-0. Public hearing closed at 10:43 a.m.

Roethler and Kent Rode, I&S Group, gave an overview of what has happen with Drainage District #6 (Floyd)/#56 (Cerro Gordo).  It was agreed that an informational meeting should be held prior to I&S completing a report.  Supv Schwickerath recommended that meeting be held in Nora Springs and Supv Kamm requested that a regular board meeting be held there with the joint meeting noted on the agenda.

Rolando submitted a handwritten claim for signature for 218 Fuel Express.  A letter from Larry Muff was received and some discussion occurred regarding how to proceed.  It was agreed that Rolando could take care of this issue and present more information to the Board at a later date.

Kamm/Schwickerath motioned to adjourn the meeting.  Motion carried 3-0.


ATTEST:  _________________________________             ____________________________________

            Amanda Wegner                                                      Mark A. Kuhn, Chair

            Floyd County Elections/Drainage Clerk               Floyd County Board of Supervisors


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