Meeting Minutes
8/13/2013

Floyd County Board of Supervisors Meeting

August 13, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv Kuhn, Chair, Supv Schwickerath and Supv Kamm.

Kamm/Schwickerath moved to amend the agenda to include review/action regarding bids for the courthouse roof replacement project and discussion with the Sheriff regarding a vehicle for the Conservation Department.  Motion carried 3-0.  Schwickerath/Kamm moved to approve the agenda as amended.  Motion carried 3-0.

Public comment:  None.

                Kamm/Schwickerath moved to approve the July 23, 2013 minutes.  Motion carried 3-0.

Kamm/Schwickerath moved to approve the following claims:  County #303-486 and Secondary Roads 15267-15319.  Motion carried 3-0.

Kamm/Schwickerath moved to approve a fee schedule/reimbursement fees effective for FY14 well plugging at $400, cistern plugging at $300, and well reconstruction for $600.  Motion carried 3-0.

Schwickerath/Kamm moved to give permission to the IT Subcommittee to move forward with looking at specific options and negotiating with Vision Internet for consideration of a new county website.  Motion carried 3-0.

Three bids were received for the 2004 Chevy Impala ranging from $1,050.50 to $1,629.69. Kamm/Schwickerath moved to sell the 2004 Chevy Impala to Dave Shultz in the amount of $1,629.69.  Motion carried 3-0.

Schwickerath/Kamm moved to approve Res #31-13 Resolution of the FY13 Assigned Funds for GASB 54:  Whereas, the Floyd County Board of Supervisors (Board) implemented a Governmental Accounting Standards Board-Statement 54 (GASB 54) policy June 30, 2011 declaring fund balance reporting requirements, and Whereas, the Floyd County Auditor has reported the following “assigned” specific amounts to the General Basic Fund for June 30, 2013 financial statements: Supplemental Environment Project - $12,364.25, County Attorney Collection Incentive - $57.48, Commissary Profit Fund-Sheriff - $7,088.42, and Conservation Reserve/Capital Projects - $23,760.34; Therefore be it resolved that the Floyd County Board of Supervisors hereby adopts the assignment of $43,270.49 of the General Basic Fund balance for various projects and programs identified above in conjunction with the GASB 54 policy and FY12 financial reports.  Motion carried 3-0.

Kamm/Schwickerath moved to adopt the GASB 45 Other Post-Employment Benefits report.  Motion carried 3-0.

Schwickerath/Kamm moved to approve the courthouse roof replacement project bid specifications including the removal of part of one chimney down to the roof deck and replacing the skylight with bids opened on September 10 and a project completion date of December 1, 2013.  Motion carried 3-0.

Doug Schroeder, Conservation Director, Sheriff Rick Lynch and the Board discussed transferring the Sheriff’s Trail Blazer to the Conservation Dept.  The Sheriff reported that he does have money in his budget, not specifically for a third vehicle, but rather due to staff changes.  Lynch originally had three vehicles budgeted for this year but due to the Board’s request to reduce his budget he cut one vehicle out.  The Sheriff intends to explore the new leasing option that the Emergency Management Coordinator advised his commission about for future vehicle replacement.  Schroeder still needs to replace a second vehicle and has $12,000 budgeted for a vehicle in this fiscal year.   Supv Kuhn commented that Lynch has indicated that Conservation could use the Trial Blazer since it is not being used currently and said Lynch could come back at a later date to request a new vehicle either in this budget year or next.  Lynch would need to strip all the equipment before providing it to Conservation and does not want remove the equipment and then be told he has to wait until next year to get a new vehicle.  Lynch will provide a proposal to the Board for a future meeting. 

Jim Holtz and Eric Thompson, MSA Consulting Services, spoke on behalf of services MSA provides and if chosen as the administrator for the Phase 2, Community Development Block Grant (CDBG) money for the Upper Cedar Watershed Management Improvement Authority.  Schwickerath/Kamm moved to approve a publication notice on behalf of the Upper Cedar Watershed Management Improvement Authority for interested engineers/planners for the preparation of a watershed management plan in accordance with funding with the Iowa Economic Development Authority.  Motion carried 3-0.

Kamm/Schwickerath moved to approve the Iowa Economic Development Authority Community Development Block Grant (CDBG) Program Disaster Recovery Infrastructure Contract #08-DRIFWP-212 for the recently awarded $1,594,620 for the Beaver Creek watershed project.  Motion carried 3-0.

At 10 a.m., Supv Kuhn opened the public hearing regarding the Urban Renewal/Roads Project.  The Auditor reported she received no written or oral comments in favor of or against the project.  Four bids were received for the longitudinal subdrain project on Dancer Ave/T18.  The hearing closed at 10:02 a.m.  Bids were opened from Edwards Constructions at $321,817.32, Manatts at $335,308.28, PCI at $354,663.70, and Traxler Construction at $297,640.54.  Dusten Rolando, County Engineer reported that the estimate for the project was $316,000.  Kamm/Schwickerath moved to approve the low bid from Traxler and authorize the chair to sign contracts following the Engineer’s review and approval that the bid specifications have been met.  Motion carried 3-0.  Potential projects for the remaining balance of the Urban Renewal bond proceeds were discussed. 

Schwickerath/Kamm moved to approve an Underground Construction Application from MasTec North America, Inc., for Century Link.  Motion carried 3-0.

Kamm/Schwickerath moved to approve an Underground Construction Application from the Farmers’ Telephone Co of Riceville.  Motion carried 3-0.

Engineer’s Report:  Dusten Rolando, County Engineer, provided timesheets and foreman’s minutes.  Crews are mowing gravel roads and working on pre-winter projects.  The longitudinal work on Underwood Ave east of Charles City is done and crews are patching today; the project should take approximately another month.  Pavement markings across the county should be done by the end of this week with the exception to some areas where patching projects are in the works.  The Draeger project should start in September.  A bridge at 100th St and Walnut Avenue is in poor condition and will cost well over $1 million, possibly closer to $2 million, to replace; following a Calhoun-Byrnes inspection, a decision will need to be made as to whether to close it or replace it.  The sign truck is expected to be completed later this year. 

Kamm/Schwickerath motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Mark A. Kuhn, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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