Meeting Minutes
8/26/2013

Floyd County Board of Supervisors Meeting

August 26, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv. Kuhn, Chair, Supv. Schwickerath and Supv Kamm.

Kamm/Schwickerathmoved to approve the agenda as presented.  Motion carried 3-0.

Updates on previous boards/commissions/activities:  Supvs Kamm attended a Chamber meeting and Joint Entity meeting where they talked about an acquisition in the Industrial Park area.  Supv Kamm and Doug Schroeder, Conservation Director, met with engineers from Barr Engineering regarding the process for monitoring the Mill house in Rockford for the removal of the dam project.  Supv Schwickerath attended a business Improvement meeting where Secretary of State Matt Shultz was present to talk about things the state might be able to assist new businesses.  Supv Schwickerath also attended an Iowa Workforce Development (RWIBC) meeting and the public meeting regarding the revised Floyd County/Charles City flood maps.  Supv Kuhn attended the FMC Early Childhood Iowa meeting where they approved the scholarship amounts for this year and also attended the Osage Kiwanis and the Waverly RC&D meeting regarding the Upper Cedar Watershed Management Improvement Authority. 

The Board noted that Jim Meikeke has resigned from Floyd County Case Management as of August 23 and that Emily Adams is no longer employed with Floyd County as of January 1, 2013

Bob Lincoln, CPC/Case Management/County Social Services Director, asked the Board’s consideration to allow Meineke to be paid for vacation based on an accrual basis rather than the current policy by which the employee has to be employed on their benefit date in order to receive the vacation time.  The Auditor reported that the department heads have proposed in the rewrite of the Employee Handbook to pull together the personal days and vacation days into a paid time off benefit based on accrual instead of a benefit trigger date.  The Sheriff allows his employees to be paid out accrued time.  The Board will act on Lincoln’s request at tomorrow’s meeting.

Lincoln also requested the Board’s consideration to allow the Case Management team members a reimbursement for personal cell phone/data plan because of the launch of Therup, a web-based electronic medical records system that employees would be able to access from cell phones w/data plans.  Schroeder mentioned a county who allows a $10/month allowance.  The Auditor reported that some counties allow a reimbursement for any additional costs an employee has due to business use of their personal cell phone.  Discussion included imposing password security/IT/privacy measures, an employee’s personal phone being subject to matters of litigation, complications when personal phone numbers are used for county business when there is employee turnover, training employees annually on use of personal devices and HIPAA.  

Lincoln mentioned that there will be a County Social Services meeting hosted in Floyd County on Wednesday, August 28 at 10 a.m. at NIACC. 

The Board visited about vehicle proposals to accommodate Conservation, Emergency Management and the Sheriff departments.  Supv Kuhn commented that the lease option previously proposed for an Emergency Management vehicle has an interest rate of over 6% which would cause a debt obligation subject to notices of a public hearing and that the county is currently investing money at less than 1%.  No contract was signed for an EM vehicle and the EM Commission will hold a meeting this Friday at 1 p.m. to discussion options.  Due to staffing changes, the Sheriff would have money in his budget to purchase a third vehicle this year.  The Sheriff provided a proposal to transfer his older SUV to the Conservation Dept and purchase a new SUV, maintaining the same number of vehicles in his fleet.  Schroeder currently has four vehicles and provided information on how he came to the point of needing two replaced and potentially another vehicle to accommodate Tosanak if there is a resident in the house on the property.  Bill Cavanaugh suggested getting a state surplus vehicle for free that EM could use only for hauling trailers leaving the Coordinator with his fuel efficient vehicle to drive daily.  Discussion included Schroeder using the $12,000 in his budget to purchase a used vehicle, trading in the EM vehicle and then buying basically the same vehicle would cost more, using Secondary Road or Search & Rescue volunteer vehicles to haul EM trailers, liability of using volunteer’s vehicles, an estimated $4,000 in repairs needed for the EM vehicle, trade-in versus selling the old Conservation vehicles, mileage reimbursement of personal vehicles in the short term period if needed, and fund balances and potential budget amendments that may be necessary.   

Paula Kruthoff, HR Business Partners representative, and the Board discussed proposals regarding short-term issues to be addressed within 45 days, mid-term proposals to be addressed within three to six months, and long-term proposals to be addressed within one year.  A list of proposals for each category was reviewed.  The Board will act on adopting this framework for goals at tomorrow’s meeting. 

The Board noted two 6-month probationary wage increases from $9.27 to $9.77/hour for Pam Zacharias and Amy Peterson, Home Health Care Aides, effective August 14 and August 22, respectively.

Future agenda items:  nothing discussed.

Schwickerath/Kamm motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Mark Kuhn, Chair

            Floyd County Auditor            Floyd County Board of Superviso

 

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