Meeting Minutes
9/9/2013

Floyd County Board of Supervisors Meeting

September 9, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv. Kuhn, Chair, Supv. Schwickerath and Supv Kamm.

Kamm/Schwickerath moved to approve the agenda as presented.  Motion carried 3-0.

Updates on previous boards/commissions/activities:  Supv Kamm attended a Conservation Board meeting where they talked about the new building plans and an Area Development meeting where they discussed three levels of testing and funding to participants who are looking for work.  Supv Schwickerath attended a County Social Services meeting hosted at NIACC, Charles City where they discussed the effect of the Affordable Healthcare Act and a Business Improvement meeting.  Supvs Kamm and Schwickerath attended the Tosanak open house on Saturday.  Supv Kuhn chaired the Upper Cedar Watershed Management Improvement meeting where they discussed the phase II funding, an Emergency Management Commission meeting where they acted on the purchase of a vehicle, and participated in a telephone conference meeting for the 2nd Judicial District Executive Committee, and an Iowa Economic Development Authority regarding the Rooftop Challenge grant.

Tim Fox, Area Development Executive Director, shared information on the furnace replacement program and requested the county sponsor the Floyd County Community Foundation Grant application for $9,457.41.  Fox also applied for $58,530 from the state housing trust fund which is $12,000 more than previous years.  The Charles City Area Development Corp is committing $1,000 toward the local match for $14,633.  The total project revenues is expected to be $82,620 and hope to have 26-27 replacements.  Last year there were 24 replacements. 

Representatives from the IT/Website Subcommittee presented a contract from Vision Internet.  Jeff Sherman, Environmental Health/E911 Addressing Administrator, informed the board that the County Attorney has reviewed the contract and proposed some changes that were made to the contract as it is.  The website development portion of the contract cost $21,975 and can be paid over three years and a 4-year service agreement, including web hosting, at a cost $6,600 the first year, an additional 5% increase each year thereafter and a free graphic redesign after four years.  Adam, Vision Internet representative, participated in a conference call to address questions about the contract.  Discussion included options to the service agreement and web hosting, advantages/disadvantages of the service agreement versus paying a fee for service, a designated contact person as project manager, the development process, additional services/fees and funding the project. 

The Board reviewed a proposal from PJ Greufe for Human Resource Consulting Services and spoke to Greufe via conference call.  Greufe proposes six monthly meetings with elected officials/department heads to work on the process of rewriting the employee handbook and address other issues from the needs assessment.  Services are based on a monthly fee.

The Board discussed purchasing an evacuation chair for courthouse emergency situations.  Information on three different kinds of chairs were provided.  Discussion included the county’s current procedure with a wheel chair staging area on each floor, concerns in waiting for assistance to evacuate people in the staging areas, where to locate a chair if the county decides to purchase one, training to properly use the chair, liability concerns, other options such as “sheltering in place” or fire blankets, and potential grants to help pay for a chair. 

The Auditor updated the Board on courthouse projects:  roof replacement, air conditioner for the courtroom, looking into sliding doors for the north door, fiber coming to the courthouse, upgrading data wiring to Cat 6, and other electrical work in the Sheriff’s office.   

The Board noted the fees collected from the Clerk of Court for the month of July and August.

Future agenda items:  inviting Solutions to discuss fiber benefits/needs and wireless options.

Schwickerath/Kamm motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  ________________________________             ____________________________________

            Gloria A. Carr                                                           Mark Kuhn, Chair

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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