Meeting Minutes
11/4/2013

Floyd County Board of Supervisors Meeting

November 4, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv. Kuhn, Chair, Supv. Schwickerath and Supv Kamm.

Kamm/Schwickerath moved to approve the agenda as presented.  Motion carried 3-0.

Updates on previous boards/commissions/activities:  Supv Kamm attended two Asset Management meetings and an Area Development Corp meeting.  Supv Schwickerath attended meetings with County Social Services, Business Improvement meeting and the FMC Governance Board meeting as an alternate for Supv Kuhn.  Supv Kuhn met with NIACOG regarding the administration of the $1.56 million grant for flood control measures and the Board will consider a contract with NIACOG at the next meeting.    

Jerry Miller, Rudd Mayor, George Anderson, Nora Springs Mayor, Trevis O’Connell, Floyd Mayor, and Deb Johnson, Colwell Mayor, Sheriff Rick Lynch and the Board discussed FY15 28E agreements for law enforcement.  Currently $4 per capita is paid by Rudd, Rockford, Marble Rock, Floyd and Colwell and $25/hour for Nora Springs for law enforcement services.  Some cities have provisions in place to enforce city codes/ordinances not covered by the Sheriff’s Department.  The Board will set the rate for budgeting purposes and notify the cities at a future meeting and then follow up with the formal approval of the 28E in June 2014. 

Sheriff Lynch, recently hired Deputy Dan Sargent, Mark Melrose, Melrose Insurance rep, and the board discussed Sargent’s request to the Board to offer health/dental coverage for his domestic partner.  The County’s current policy does not allow this type of coverage.  A poll of 15 other counties reflected 12 do not cover domestic partners.  Discussion included the definition of a domestic partner, domestic partner relationship becoming more common, Iowa Dept of Administrative Services Domestic Partner Affidavit requirements for state employees, offering coverage at the county level is not mandated but rather at the discretion of the Board, implementation of new Affordable Healthcare Act, additional fees for AHA above increases in premiums due to rising medical costs, potential tax consequences for coverage, unknown affect across the county should the county add the coverage, and should the county add this coverage it simply takes a letter to Wellmark of the change.  The Board requested Sargent to review the affidavit to see if the county implemented the same if he would meet the criteria for coverage.  The Board will act on whether or not to cover domestic partners at the November 12 meeting.

The Board discussed potential candidates for their representatives to the Compensation Board for elected officials.  The Board intends to follow the gender balance rules for appointments which will be made on November 12 as the Comp Board intends to have their first meeting on November 20.

The Board noted the receipt of a letter from the Iowa Department of corrections regarding a recent jail inspection.  The letter notes that the jail is an older facility but the staff has done a tremendous job to addressing the maintenance needs of the jail and is encouraged to continue to look for ways to address needs.  The Auditor received clarification on a statement that the jail does not meet the current needs for the staff or public and received a response that the layout of the jail is not as user friendly and does not promote a safe working environment and due to age will need more maintenance to maintain structural integrity.  The comments do not mean that the state will be closing the jail.  Sheriff Lynch reported that they are unable to do certain segregation of inmates and within 8-10 years the county will likely need to have something else in place.  A while back discussion started between Lynch, Supv Schwickerath (when he was the fire chief), and the chief of police about whether or not to do a public safety building and getting the appropriate people together to figure out what to propose to the public.  Lynch recommends in three to four years to consider options. 

Jane Larson and Julie Hildebrand, First Citizens National Bank representatives, provided information on a Platinum Company Expense Charge Card.  FCNB recently switched its credit card portfolio to another company which caused the County to lose its local representation.  Since then the bank holding the account merged with another bank which caused numerous account issues for the county’s nine cards.  The FCNB proposal offers a master account which would be sent to the Auditor’s office with sub-accounts for card holders which allows the county to have better tracking of charges eliminating occasional hand written claims to avoid late payments.  Due to chargebacks for fraudulent activity, VISA now requires that individual names rather than just a department name are required on the cards.  As with the current cards, there are no annual fees and we gain our local service again.

Future agenda items:  See if the Treasurer wants to discuss county vehicle gas charges to departments.

Schwickerath/Kamm motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  ________________________________________            _________________________________

           Gloria A. Carr                                                       Mark Kuhn, Chair

           Floyd County Auditor                                          Floyd County Board of Supervisors

 

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