Meeting Minutes
12/10/2013

Floyd County Board of Supervisors Meeting

December 10, 2013, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv Kuhn, Chair, Supv Schwickerath and Supv Kamm. 

Kamm/Schwickerath moved to approve the agenda as presented.  Motion carried 3-0.

Public comment:  none

               Schwickerath/Kamm moved to correct the December 2 minutes to read “The State’s [2014 Holiday] schedule was reviewed” rather than “approved” and approve the December 2 minutes as corrected and the November 25 and 26 minutes as presented.  Motion carried 3-0. 

Kamm/Schwickerath moved to approve the following claims:  County #1695-1852, Secondary Roads #15555-15590 and Drain #46-47.  Motion carried 3-0.

Updates on Board/Commissions:  Supv Kamm attended an Area Development Meeting and a SW Bypass TIF meeting.  Supv Kuhn attended a quarterly meeting of the Upper Cedar Watershed Management Improvement Authority.  All three supervisors attended the District II Supervisor’s meeting. 

Kamm/Schwickerath moved to abate the second half taxes on Mobile Home Tax Receipts #2013/2014-60-00006-01 and 2013/2014-60-00038-01 for $75 and $58 respectively at the request of the County Treasurer.  Motion carried 3-0.

Schwickerath/Kamm moved to approve the 28E Law Enforcement rates for FY15 at $4 per capita for the cities of Rudd, Rockford, Marble Rock, Floyd and Colwell and $25 per hour as services are needed for the City of Nora Springs.  Motion carried 3-0.

Schwickerath/Kamm moved to reappoint Ron James to a 3-year term to the Floyd County Memorial Hospital Commission, Jodie Buehler to a 3-year term to the Health Board, and Tami Vetter to a 5-year term to the Zoning Commission with all terms starting January 1.  Motion carried 3-0.  Supv Schwickerath mentioned that John Gohr is not interested in serving another term on the Board of Adjustments and he has visited with another applicant who may be interested in serving. 

The Board noted a receipt of a letter from Civil Service Commissioner Larry Montgomery advising of his resignation due to moving out of the county.  The Board will need to appoint a replacement to fill the vacancy with a term ending June 30, 2019. 

Kamm/Schwickerath moved to appoint Benjamin Rottinghaus, Robert Keyes, and Kent Rode, I&S Engineer, as Drainage District #9 and #12 Drainage District Commissioners for purposes of reclassifying the two districts.  Motion carried 3-0.

Schwickerath/Kamm moved to approve the 2014 Holiday Schedule for non-union/non-bargaining unit full-time employees, with nine paid holidays including January 1-New Year’s Day, February 17-President’s Day, May 26-Memorial Day, July 4-Independence Day, September 1-Labor Day, November 11-Veteran’s Day, November 27 & 28 for Thanksgiving, and December 25-Christmas, with the exception if changes are made during the rewrite of the Employee Handbook that differ from this schedule, the handbook would supersede.  Motion carried 3-0.

Schwickerath/Kamm moved to continue with Wellmark Blue Cross/Blue Shield for health coverage and EBS for partial self-fund administration, and switch from United HealthCare to MetLife for dental coverage effective January 1, 2014.  Motion carried 3-0.

Kamm/Schwickerath moved to approve the FY15 rates for health/dental as follows:

Non-Secondary Roads employees: 

Single Health/Dental-$563/month – County pays 100%;

Single Health/Family Dental-$611/month – County pays 100% of health and 75% of $74 dental rate/employee pays 25% (previously the difference between the single and family dental rates was paid by the employee);

Family Health/Dental-$1,493.50/month – County pays 75%/employee pays 25%;

Family Health/Dental when husband and wife are employees of County-$1,493.50/month – County pays $1,126 (equal to 100% of two single plans) and employee pays $367.50;

Secondary Roads:

Single Health/Dental-$563/month – County pays 80%/employee pays 20%;

Single Health/Family Dental-$611/month – County pays 80%/employee pays 20% (previously the difference between the single and family dental rates was paid by the employee)

Family Health/Dental-$1,493.50/month – County pays 80%/employee pays 20%. 

Motion carried 3-0.

At 9:40 a.m., the hearing opened for the Engineer’s Certification of Completion of Work on 2013 Tile Repairs for Drainage District #12.  The Auditor reported that she received no requests for payment of damages and received no oral or written complaints on the project.  Nick Roethler, I&S Engineer, provided a summary of work completed by Cole Excavating, including one change order for a correction of the quantity of rock used and an additional tile replaced in an area where there was a tree directly over the top of a tile.  Roethler also provided an update on the CREP project on the Hoeft property.  Kent Rode, I&S Engineer, said the plan is to proceed with reclassification of the district over the winter and hold hearings for the reclassification and the annexation in the late spring/early summer so the county has information timely to levy assessments before the end of the fiscal year.  Schwickerath/Kamm moved to close the hearing at 9:50 a.m.  Motion carried 3-0.  Kamm/Schwickerath moved to accept the project as completed, approving the Engineer’s Certification of Completion of Work on 2013 Tile Repairs for DD#12.  Motion carried 3-0.

Roethler and Rode provided a brief update on work done in DD #6 (Floyd)/DD #56 (Cerro Gordo).  Some digging was done last fall to check the depth of rock.  There may need to be some rock excavation.  The railroad is aware of the culvert issue.  I&S still needs to assess the area more.

The Board will do budget workshops following the January 2 Organizational meeting and the January 6 workshop meeting and leave January 13 as needed for additional time to wrap up meetings with department heads.  The Auditor will make a schedule available for 30-minute time slots.  The Board would like to see initial budget numbers without any wage/salary increases with the exception of negotiated wage increases for Secondary Roads.  

The Board discussed courthouse projects including 1) options for the Courthouse north door entrance, 2) electrical work needed in the hallway across from the Clerk of Court’s office for two public/wireless access computers, 3) Magistrate Court Room has requested some changes which may cause new carpet; 4) the roof replacement project has been put off until next Spring and will be coordinated with the air conditioner for the 3rd floor courtroom, 5) the Auditor needs to check on the status of the carpet for the Sheriff’s office.   

Schwickerath/Kamm motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  ________________________________________            _________________________________

           Gloria A. Carr                                                      Mark A. Kuhn, Chair

           Floyd County Auditor                                        Floyd County Board of Supervisors

 

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