Meeting Minutes
1/2/2014

Floyd County Board of Supervisors Meeting

January 2, 2014, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met as required by law for the annual organizational meeting at 9:00 a.m. on January 2, 2014 in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv. Kuhn, Supv. Kamm and Supv Schwickerath.

Schwickerath/Kamm moved to approve the agenda as presented.  Motion carried 3-0.

Kuhn/Kamm moved to elect Supv Schwickerath as Chairperson for the Board of Supervisors for 2014.  Motion carried 3-0. Supv Kuhn continued the meeting.

Kuhn/Schwickerath moved to appoint Doug Kamm as the vice chair of the Board of Supervisors to conduct meetings in the absence of the Chair.  Motion carried 3-0.

               Kuhn/Kamm moved to continue to hold workshops at 9:00 a.m. on Mondays and regular Board meetings at 9:00 a.m. on the second and fourth Tuesdays of the month.  Motion carried 3-0.

Kamm/Kuhn moved to authorize the Auditor and other department heads to destroy certain useless documents over ten years old.  Motion carried 3-0.

Kamm/Kuhn moved to approve Resolution #01-14 To Draw Warrants-2014. Whereas, the Board has reviewed expenditures and finds that certain claims against the county are recurring and normal for the efficient operation of the county, and Whereas, the Code of Iowa permits the Board to authorize the County Auditor to pay those recurring and normal expenses without usual action of the Board, and Whereas, the Board finds it reasonable and proper for the County Auditor to pay said claims to expedite county business, Therefore, be it resolved by the Floyd County Board of Supervisors that the Floyd County Auditor is hereby authorized to pay claims that are normal and recurring in nature, and to do so without usual action of the Board.   Motion carried 3-0.

Kamm/Kuhn moved to name the Charles City Press and Rockford-Nora Springs Register as the official county newspapers.  Motion carried 3-0.

Kuhn/Kamm moved to approve the appointments among the Board of Supervisors.  Motion carried 3-0.  Appointments are as follows:  All Board Members:        Assessor’s Conference Board

                                             Emergency Management Board

Roy Schwickerath

Doug Kamm

Mark Kuhn

2nd Judicial District (Alt.)

Business Improvement Committee

2nd Judicial District

Ambulance Commission

Community Revitalization Board (liaison)

CC Area Development Corp

CC Chamber of Commerce (liaison)

Cultural Entertainment Dist. Grant Comm

FC Enterprise Zone Commission

CC Chamber-Joint Entity Committee

Hotel/Motel Tax Commission

Jobs Potential Review Committee

Central Iowa Juvenile Detention Ctr (Alt)

Central Iowa Juvenile Detention Center

Emergency Food and Shelter Program

County Social Services Board

Conservation Commission (liaison)

County Social Services Board (Alt)

E911 Board

E911 Board (Alt.)

Fair Board (liaison)

FC Communications Board

FC Communications Board (Alt.)

FMC Early Childhood Iowa

FMC Landfill (Alt.)

FMC Landfill

FMC Governance

FC Housing Trust Fund Board

NIACOG

NIACOG (Alt)

NIACOG-Transportation Policy Board

NIACOG-Transportation Policy Bd (Alt)

Resource Coordination & Development Bd

NIVC

FOCUS

NIVC (Alt)

North Central Regional Emergency Response Commission (HAZMAT)

North Central Regional Emergency Response Commission (HAZMAT) (Alt)

Veteran Affairs (liaison)

SW Bypass TIF Board (Alt.)

Middle School Repurposing Committee

SW Bypass TIF Board

Upper Cedar Watershed Mgmt Improvement Auth. (Alt)

Regional Aviation Authority (liaison)

Upper Cedar Watershed Mgmt Improvement Auth.

CPC/Case Management Advisory Bd

 

 

Foster Grandparents

 

 

Reg. Workforce-Chief Elected Officials

 

 

Health Bd (liaison)

 

 

County Department Head Mtg/BOS Rep

 

 

County Risk Mgmt Comm/BOS Rep

 

 

Schwickerath/Kamm moved to approve the appointments to the various departments.  Motion carried 3-0.  Appointments are as follows:

County Engineer

Dusten Rolando

Public Health/Home Health Care Director

Gail Arjes

CPC Director

Bob Lincoln

General Assistance Director

Bob Lincoln

Sanitarian/E911 Addressing

Jeff Sherman

Zoning Director/Safety Coordinator

Laurie Simpson

Medical Examiner

Primary:  Dr. Royer; Alternates: Dr. Schweizer, Dr. Schrodt

Conservation Director

Doug Schroeder

Kuhn/Kamm moved to appoint Jim Erb as a City representative and JR Ackley as a non-elected representative to the NIACOG Board.  Motion carried 3-0.

Kamm/Kuhn moved to appoint Jim Erb as the Floyd County small city representative to the NIACOG Transportation Policy Board/Map 21/RPA.  Motion carried 3-0.

Kamm/Kuhn moved to appoint Doug Schroeder to the Map21 Enhancement Board and Dusten Rolando to the Map21 Tech Board.  Motion carried 3-0.

Kuhn/Kamm moved to appoint Dusten Rolando, County Engineer, as a member to the SW Bypass TIF District Board and Gloria Carr, County Auditor, as the secretary.  Motion carried 3-0.

Kamm/Kuhn moved to appoint Rick Lynch, County Sheriff, to the Floyd County Communications Board and direct that board to revisit the 28E agreement.  Motion carried 3-0.

Kuhn/Kamm moved to appoint Dusten Rolando to the Cedar Valley Transportation Center Joint Board and give him the discretion to name one of his assistants as an alternate.  Motion carried 3-0.

Kamm/Schwickerath moved to approve Mark Kuhn to act as power of attorney for Floyd County business with Farm Service Agency for 2014.  Motion carried 3-0.

Kuhn/Kamm moved to approve the Floyd County Investment Policy at the recommendation of the County Treasurer.  Motion carried 3-0.

Kamm/Kuhn moved to approve Resolution #02-14 Naming Depositories for 2014 for the Treasurer, Auditor, Sheriff, and Recorder:  Be it resolved that the Floyd County Board of Supervisors of Floyd County, Iowa, approves the following list of financial institutions to be the depositories of Floyd County funds in conformance with the provisions of the Iowa Code. County officials are hereby authorized to deposit Floyd County funds in amounts not to exceed the maximum approved for each respective financial institution:  County Treasurer - First Citizens National Bank, Mason City-$12,000,000, First Security Bank & Trust, Charles City-$12,000,000, Cresco Union Savings Bank, Charles City-$10,000,000, Security State Bank, Charles City-$10,000,000, Bank of America, Des Moines, $300,000; County Auditor - First Security Bank & Trust, Charles City-$10,000; County Sheriff - First Security Bank & Trust, Charles City-$500,000; County Recorder - First Security Bank & Trust, Charles City-$80,000.  Motion carried 3-0.

Kamm/Schwickerath moved to approve Resolution #03-14 Naming Depositories for 2014 for General Assistance and CPC/Case Management custodial accounts:  Be it resolved that the Floyd County Board of Supervisors of Floyd County, Iowa, approves the following list of financial institutions to be the depositories of Floyd County custodial account funds in conformance with the provisions of the Iowa Code. County officials are hereby authorized to deposit funds in amounts not to exceed the maximum approved for each respective financial institution: CPC/Case Management/General Assistance - First Citizens National Bank, Charles City-$50,000, First Security Bank & Trust, Charles City-$50,000, North Iowa Community Credit Union, Mason City-$50,000, Clear Lake Bank & Trust, Clear Lake-$50,000.  Motion carried 3-0.

Kamm/Kuhn moved to add gross wages to minutes for publication for the end of calendar year 2013.  Motion carried 3-0. 

Kamm/Kuhn moved to approve Resolution #04-14 allowing certain individuals to take county vehicles and equipment home and be available on a 24-hour basis: Whereas, unforeseen weather conditions do frequently damage the Floyd County Secondary Roads, thereby creating situations that are hazardous to the traveling public, and Whereas, damages, arising from accidents and other actions by others, create hazardous conditions on the Secondary Roads that can result in damage or injury to the traveling public, and Whereas, the above actions may occur anytime, day or night, it is therefore determined to be in the best interests of the County and the traveling public that certain individuals be given the responsibility of being available on a 24 hour basis so that immediate response can be made to accomplish temporary repair or installation of warning devices to so inform the traveling public of the conditions.  Persons so designated shall be authorized to take vehicles, communications and other equipment, to their residences during times other than normal working hours.  Vehicles and other equipment are to be used for official purposes only. Motion carried 3-0.

Kamm/Kuhn moved to approve Resolution #05-14 Construction Evaluation Resolution: Whereas, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopt a “construction evaluation resolution” relating to the construction of a confinement feeding operation structure; and Whereas, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and Whereas, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR’s decision regarding a specific application; and Whereas,  by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2014 and January 31, 2015 and submit an adopted recommendation regarding that application to the DNR; and Whereas,  the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix; Now therefore be it resolved by the Board of Supervisors of Floyd County that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3).  Motion carried 3-0.

Kamm/Kuhn moved to approve the Business Associates Agreement between Solutions, Inc., and Floyd County regarding Health Insurance Portability and Accountability (HIPAA).  Motion carried 3-0.

Kamm/Kuhn moved to approve the publication and letters for Request for Proposals/Qualifications for professional engineering services for the Beaver Creek Watershed.  Motion carried 3-0.

Doug Schroeder and Laura Elfers, Conservation Department representatives, and the Board discussed additional funding needed for the removal of the dam in Rockford.  Approximately $12,000 money of the $41,000 shortfall can come from Fund 09000 Supplemental Environmental Project Fund.  Other sources to use toward the shortfall include not transferring General Fund revenues generated from farm ground rent on conservation properties and camping fees, approximately $19,000, that are generally reallocated annually to the Conservation Capital Projects Fund.  The remaining funding would come from carry forward balances in the General Fund.  Discussion included options for alternate bid projects. 

Kamm/Kuhn moved to appoint Dave Boehmer to the Floyd County Board of Adjustments for a five year term starting January 2, 2014.  Motion carried 3-0.

Kuhn/Kamm moved to appoint Harry White to the Civil Service Commission to fill the vacated term ending June 30, 2019.  Motion carried 3-0.

The Board noted the receipt of the Compensation Board’s recommendation for FY15 elected official’s salaries.  Recommendations include a 3.875% increase for the County Attorney, a 2.875% increase for the Sheriff, Auditor, Treasurer, and Recorder, and a 1.875% increase for the Board of Supervisors.  The Board will act on salaries at a future meeting.

The Board discussed changes to the Floyd County Employee Handbook.  Supv Kuhn recommended listing an agenda item for a future workshop meeting and at the January 7 department head meeting.

The Board continued with FY15 budget reviews for the following departments:  Emergency Management, Recorder, Recorder Records Management, Board of Supervisor, General Assistance, Case Management, Mental Health Administration, Auditor, Clerk of Court, Courthouse, Human Services, Medical Examiner, Public Defender, County Library, and Juvenile Probation.

Kamm/Kuhn moved to adjourn. Motion carried 3-0.

 

ATTEST:  ________________________________________            _________________________________

           Gloria A. Carr                                                      Roy N. Schwickerath, Chair

           Floyd County Auditor                                        Floyd County Board of Supervisors

 

 

 

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