Meeting Minutes
3/31/2014

Floyd County Board of Supervisors Meeting

March 31, 2014, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance:  Supv. Schwickerath, Chair, Supv Kamm, and Supv. Kuhn.

Kamm/Kuhn moved to approve the agenda as presented.  Motion carried 3-0.

Claims will be reviewed individually prior to tomorrow’s regular meeting.

Updates on previous boards/commissions/activities:  Supv Kamm attended a Central Iowa Juvenile Detention Center meeting and open house.  Supv Kuhn attended the annual meeting of the Cedar Valley RC&D where they elected officers, reviewed the budget and discussed how to allocate $38,000 which potentially could be allocated to hire a staff person to help with the Upper Cedar Watershed Management Improvement Authority.  Kuhn also attended a Second Judicial District meeting where they discussed funding and a justice appropriations bill, if passed, would provide an additional $227,000.  Supv Schwickerath attended the statewide supervisor’s meeting where gas tax legislation was discussed, a County Social Services meeting where they discussed a push to put off the “claw back” savings legislation for another year because the actual savings are hard to identify at this time, a FC Housing trust fund meeting where they discussed the furnace replacement program, and a NIVC fundraiser.  All supervisors attended the retirement party for Doug Schroeder, Conservation Director.

Matt Ring, Nationwide 457b representative, reviewed information on a new plan offering with Nationwide which would use Morningstar as the plan’s co-fiduciary with the county.  This opportunity would reduce current 95/80/70 basis points on non-fixed assets down to zero and the current 3.5% minimum yield on fixed assets to no minimum.  The new plan requires a minimum of $500,000 which we are well above at approximately $1.3 million.  The overall net effect if we changed would be a loss of $4,390 in fixed asset interest but a savings of about $7,500 with no basis points, netting $3,100 in savings. This could be a significant impact to individuals over a long term and a beneficial.  There are approximately 7-8 people with more than 50% of their investments in fixed accounts that may be negatively affected but the majority would result in a better position.  Ring will check to see if there would be any fees should the $1.3 million fall below $500,000.  Should changes take place, employees would be provided a 60-day notice and would also be discussed at the May employee benefit meetings. 

Michael Morlan, Emergency Management Coordinator, inquired if county employees would be able to assist with Emergency Operating Center functions during a disaster.  Approximately five classes would be expected for willing employees to take so they have a better understanding of EOC and more would be available if interested.  The Board requested that Morlan come up with a policy on the interaction and responsibilities of county employees.

Laurie Simpson, Safety Coordinator, provided a plan of action for NIMS training for ICS100, IS700, ICS300 and ICS400.  All employees are expected to take the ICS100 and IS700 and would be trained by Morlan.  Department Heads would be required to take ICS300 and ICS400 and would be trained by Mitch Nordmeyer, Bremer County Emergency Coordinator.  Both trainings would be conducted within the county.  Simpson is also working on a spreadsheet compiling all employee training in one format. 

The Board discussed candidates for filling the additional new appointments to the Veteran Affairs Commission and an appointment for a term ending July 1.  All Supervisors are working with potential candidates.

Joe Myhre, NIACOG Director, requested that several counties provide letters of support for a grant opportunity to develop and implement an economic risk assessment and disaster resilience plan aimed at helping businesses and organization in Iowa’s Avenue of the Saints corridor to better prepare for and recover from natural disasters.  Due to a deadline prior to the board’s next regular meeting, Schwickerath will be signing a letter of support to Dr. Kenneth Polle, CEO, Center for Regional Economic Competitiveness, for the US Dept of Commerce, Economic Development Administration/Economic Adjustment Assistance Grant Program. 

Diane Winters filed a Use of Courthouse Grounds application to put signs on the courthouse property for this Saturday’s ChickFest event.  Due to the event being held prior to the board’s next regular meeting, Schwickerath approved the application with the full board noting his approval today.   

The Board noted resolutions from the city of Nashua for a General Obligation Loan Agreement of $150,000 for infrastructure and $200,000 for the Municipal Power House and PreLevy for both. 

The Board noted resolutions from the city of Charles City for agreements with Pro Cattle Partner LLC, Broadband, Inc, and Charles City Revitalization using tax increment payments and authorizing a loan agreement/issuance of $335,000 in General Obligation Corporate Purpose Bonds/levy for various projects. 

The status of the operations of the Floyd County jail were discussed.  EMC Insurance reported that they have no issues with insuring the jail after reviewing the October jail inspection letter and report.  Sheriff Rick Lynch said his decision, as the person responsible for the care and custody of the jail, was made based on a liability issue after his discussion with County Attorney Norm Klemesrud who told him the letter poses additional liability.  Lynch said that it is now up to the Board since the FY15 budget has been certified with the reduction in the budget per his proposal.  Kuhn recapped the November 4, 2013 meeting, the January budget review process, and last week’s meeting with stakeholders affected by the change in the status of the jail which left many unanswered questions.  Kuhn believes it is the decision of the Sheriff to decide whether or not to change the hours of the jail and that he believes the jail should continue to operate the same as we have with the board’s obvious responsibility to amend the FY15 budget to accommodate.  The Sheriff proposed three options to staff the jail:  Option 1-two full-time/two part-time jailers increasing the FY15 budget by $60,927 which later he said would likely not work, Option 2-two full-time/three part-time jailers and housing inmates only overnight and long-term inmates in Mitchell County, potentially increasing the budget by $89,643, subject to how much is paid to Mitchell County to house long term inmates;  Option 3-continue with current staff of five full-time/two part-time jailers, keeping the status quo on jail services, increasing the budget $80,429.  Lynch commented that he currently has two jailers scheduled to work together 80% of the time; only one works 20% of the time alone.  Ralph Smith, attorney for Charles City, stated that options 2 or 3 would address the concerns of the city.  Marilyn Dettmer, Magistrate Judge, said options 2 or 3 would address the concerns of the court.  However, as a taxpayer, Dettmer expressed the concerns of costs and questioned the need to house inmates in other counties if this jail is going to be open 24/7 since there has been no history of liability issues and our insurance company is going to cover claims should there be any.  Lynch reported that segregation of inmates is the major problem.  Schwickerath commented on the changes in jail over the 73 years of its existence.  Smith, as a taxpayer, commented that the county could bring someone in to advise on the options from redoing the courthouse, building a new one, or going with another county.  Kamm has contacted an architect to visit on April 7 to look over the jail.  Kuhn questioned a notice Lynch provided to the staff on January 28 following the board’s discussion regarding liability concerns and other issues with the Mitchell County contract and believes it qualifies Lynch’s intentions of changing the status of the jail regardless of the Board’s position and also mentioned other items that hadn’t been addressed prior to Lynch’s January announcement that Kuhn believes should have been.  Lynch reiterated that he made a decision based on the safety of his employees, the liability of the county, the taxpayers and his personal liability which hasn’t changed and defended his January notice to his staff.  Kuhn also expressed concern of staff being let go if the county proceeded housing inmates in Mitchell County on a trial basis as suggested at a previous meeting by Schwickerath and then if it doesn’t work we change the status back to the way it is now; we may have unnecessarily affected the lives of the jailers previously let go.  Schwickerath commented that communication should have been better and that we need to move on.  Klemesrud said it is the Sheriff’s decision of whether or not to close the jail and the supervisor’s responsibility to fund the housing of inmates and suggested the board and sheriff commit to keeping the jail open until issues can be resolved and stakeholders can be provided with at least a 60 day notice before any changes are made.  The consensus was that the jail will stay open in some fashion and the board would be willing to amend the budget.  This will provide at least 30 days before July 1 to make final decisions.

Steve Diers, Charles City City Administrator, introduced himself and welcomes working with the county on the jail issue.

Future agenda items:  RAGBRAI passing through Rockford and courthouse projects

Kamm/Kuhn motioned to adjourn the meeting.  Motion carried 3-0.

 

ATTEST:  ________________________________________            _________________________________

           Gloria A. Carr                                                      Roy N. Schwickerath, Chair

           Floyd County Auditor                                        Floyd County Board of Supervisors

 

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