Meeting Minutes
3/13/2006

Floyd County Board of Supervisors Workshop Meeting

March 13, 2006, 9:00 AM

UNAPPROVED MINUTES

The Floyd County Board of Supervisors met for workshop at 9:00 a.m. on Monday, March 13, 2006 in the Board Room of the Floyd County Courthouse with the following in attendance:  Chairman Staudt and Supv. Dunkel, and Supv. Enabnit who arrived at 9:45 a.m.

Dunkel/Staudt moved to approve the agenda as presented.  Motion carried 2-0.

The Board will review claims individually after the meeting.

The Board will meet with appointed department heads during performance evaluation reviews about consistent and uniform rules per last week’s meeting of accruing/using comp time, office hours other than 8 a.m.-4:30 p.m., out of office responsibilities, activity updates to the Board, and purchasing limits.  The implementation of a checklist for new hires and doing exit interviews will be pursued.

Supv. Staudt will compile the department head performance evaluations.  Assignments as to which Board member will meet with department heads will be determined at the next workshop.

Last Tuesday, Bob Lincoln presented information regarding NACo’s Prescription Drug Discount card to Lois Litterer, Marcia Hall-Jacobson, Pat Zwanziger, Supv. Enabnit, and the Auditor to determine if this card would be a good fit for Floyd County’s General Assistance, Veteran’s Affairs, Public Health/Home Health Care, and the incarcerated people in the jail.  Lincoln suggested that bids be requested from local pharmacist to get discounts rather than participating in NACo’s program.  Supv Dunkel will contact Tom O’Brien, Auxiant representative, to see if there is anything we can do to negotiate discounts for non-employees through the County’s self-funded health insurance program.  It may be beneficial for a department representative of the departments who provide prescription assistance to form a committee and look into how much the county pays for this service and request bids accordingly.

The Board noted the six-month wage increase from $18 to $19 per hour effective March 19 for Gail Arjes, RN for Public Health/Home Health Care.

The Board noted the results of the Compliance with Local Public Health Services Grant Conditions from Iowa Department of Public Health.  The report shows the Floyd County Public Health/Home Health Care agency to be in full compliance in all areas reviewed.

The Board noted the fees collected from the Clerk of Court in the amount of $449.75 for Sheriff fees, $382.01 for Sheriff Surcharge, and $1,020.58 for Treasurer.

The Board met with township trustees and clerks at 10:00 a.m. in the General Assembly room to review and discuss compensation changes and discuss possibly changing positions from being elected to appointed.  A handout with the Board’s motion on December 12, 2005, Iowa Codes 97B.1a(8)(a), 359.46 and 359.47, Iowa Administrative Code Chapter 5 Section 495 and comments from IPERS was provided.  The Board’s intentions with the setting the per diem and the hourly rate for the trustees effective July 1, 2006 was to be able to compensate the clerks for township work they do outside of meetings.  Per the Code of Iowa, a clerk is compensated at the same rate as the pay rate of a township trustee.  Per IPERS, clerks and trustees are subject to federal, state, social security and FICA taxes, which is why clerks and trustees completed W-4s and I-9 paperwork last fall.  Clerks are IPERS covered unless they opt out and they completed paperwork accordingly last fall.  Trustees who are paid only per diem are not covered by IPERS.   If trustees are paid both per diem and by the hour, they would have to opt out if they don’t want coverage.  To eliminate potential problems with IPERS in the future, the Auditor requested that trustees fill out the IPERS paperwork since the opportunity is available beginning July 1 to be compensated by the hour although the Board’s intentions for the hourly rate are not to be used by the trustees.  A specific situation regarding compensation to trustees paid from funds from an estate were brought up by Max Wedeking.  The Board deferred those township trustees to discuss the situation with the County Attorney.  Electing or appointing trustees and clerks to their positions was discussed.  An argument for changing to appointed positions was to eliminate the number of ballots styles at each polling place due to combining precincts.  For example, combining Pleasant Gove Township with the already combined Scott and Union townships adds one more ballot style to the three styles they already have in a general election.  Supv Dunkel stated that about half of the township trustees are appointed already in cases where no one runs for office.  Arguments to keep the positions as an elected office are to maintain democracy at the local levels.  In order to change from elected to appointed, the Board must pass a resolution stating its preference for filling township offices by appointment and then a question would be put on the ballot at the next general election.  The elections results from each township are independent of another township, meaning we may have some townships where the positions are appointed and some townships were the positions are elected which is not out of the ordinary. The consensus of the group was to keep the positions as elected offices.

Future agenda items:  Discussion on chore services and Zoning Administrator’s vehicle.

A motion was made by Supervisor Enabnit and seconded by Supervisor Dunkel to adjourn.  Motion carried 3-0.

 

ATTEST:  _________________________________             ____________________________________

            Gloria A. Carr                                                            Leo B. Staudt, Chairman

            Floyd County Auditor                                            Floyd County Board of Supervisors

 

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